Bill Run

05-11-2026-001

Started 05/10/2026, 7:18 PM CDT · Completed 05/12/2026, 7:37 PM CDT

StatusCompleted

Back to runs

Invoices

Processed

Errors

Included invoices

1 invoices

File	Vendor	Invoice #	Amount	Category	Status	Detail
CuttingEdge_INV-15709_test.pdf	Cutting Edge Detected: Cutting Edge Inc.	15709	$900.00	Building Materials	Created in QB	View

Folders

Source: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed
Processing: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing
Processed: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/03 Processed
Errors: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/04 Error
Review: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/05 Review

Processing log

6 events across 1 invoices

Completed1 processed0 errors

Time

05/10/2026, 7:18:26 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-11-2026-001-INV-001 · CuttingEdge_INV-15709_test.pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "CuttingEdge_INV-15709_test.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/CuttingEdge_INV-15709_test.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/CuttingEdge_INV-15709_test.pdf"
}

Time

05/10/2026, 7:18:34 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

05-11-2026-001-INV-001 · CuttingEdge_INV-15709_test.pdf

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-001-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3030",
  "make_trace_id": "make-20260510_201824_373",
  "output_tokens": "393",
  "bill_import_id": "bill_ec26fcb7f69c44e9ba3a512a38d65252",
  "source_file_name": "CuttingEdge_INV-15709_test.pdf",
  "claude_message_id": "msg_01K7TuSct6dgdLWLUp6i7RVP"
}

Time

05/10/2026, 7:18:34 PM CDT

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

05-11-2026-001-INV-001 · CuttingEdge_INV-15709_test.pdf

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_833ec0f9d087464683364c79c4596767",
  "vendor_id": "vendor_f0e14f05ab56487c8d1e736810cc972f",
  "process_key": "05-11-2026-001-INV-001",
  "vendor_name": "Cutting Edge Inc.",
  "make_trace_id": "make-20260510_201824_373",
  "bill_import_id": "bill_ec26fcb7f69c44e9ba3a512a38d65252",
  "canonical_name": "Cutting Edge",
  "category_count": 1,
  "invoice_number": "15709",
  "category_options": [
    {
      "name": "Building Materials",
      "notes": null,
      "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
      "fully_qualified_name": "Building Materials",
      "quickbooks_account_id": "1150040000",
      "vendor_expense_category_id": "vec_5b8fe8205cbb40218bafdc034cfdabf0"
    }
  ],
  "source_file_name": "CuttingEdge_INV-15709_test.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Building Materials",
    "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "quickbooks_account_id": "1150040000",
    "selected_expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "selected_expense_category_name": "Building Materials"
  },
  "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
  "normalized_alias_key": "cutting edge inc",
  "quickbooks_vendor_id": "29",
  "default_expense_account": "Building Materials"
}

Time

05/10/2026, 7:18:35 PM CDT

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

05-11-2026-001-INV-001 · CuttingEdge_INV-15709_test.pdf

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-001-INV-001",
  "vendor_name": "Cutting Edge",
  "make_trace_id": "make-20260510_201824_373",
  "bill_import_id": "bill_ec26fcb7f69c44e9ba3a512a38d65252",
  "invoice_number": "15709",
  "source_file_name": "CuttingEdge_INV-15709_test.pdf",
  "quickbooks_vendor_id": "29",
  "quickbooks_account_id": "1150040000",
  "existing_quickbooks_bill_id": null
}

Time

05/10/2026, 7:18:35 PM CDT

Event

QB BILL CREATED

Message

QuickBooks Bill created.

05-11-2026-001-INV-001 · CuttingEdge_INV-15709_test.pdf

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-11-2026-001-INV-001",
  "make_trace_id": "make-20260510_201824_373",
  "bill_import_id": "bill_ec26fcb7f69c44e9ba3a512a38d65252",
  "source_file_name": "CuttingEdge_INV-15709_test.pdf",
  "quickbooks_bill_id": "211",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "900",
    "doc_number": "15709",
    "vendor_ref": "29",
    "account_ref": "1150040000",
    "quickbooks_bill_id": "211"
  }
}

Time

05/10/2026, 7:18:36 PM CDT

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

05-11-2026-001-INV-001 · CuttingEdge_INV-15709_test.pdf

Payload

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-11-2026-001-INV-001",
  "make_trace_id": "make-20260510_201824_373",
  "bill_import_id": "bill_ec26fcb7f69c44e9ba3a512a38d65252",
  "source_file_name": "CuttingEdge_INV-15709_test.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "211"
  },
  "quickbooks_bill_id": "211"
}