05-12-2026-008

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "jj-woodcraft-zero-total-202605120109.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/jj-woodcraft-zero-total-202605120109.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/jj-woodcraft-zero-total-202605120109.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-12-2026-008-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3209",
  "make_trace_id": "make-20260511_201354_914",
  "output_tokens": "356",
  "bill_import_id": "bill_ce85f623fbb940e4b535ac63b18cc93d",
  "source_file_name": "jj-woodcraft-zero-total-202605120109.pdf",
  "claude_message_id": "msg_01GBNMHy9DLzS4SoxnKMgUiP"
}

{
  "path": "needs_review_non_invoice_document",
  "notes": "Invoice total is exactly $0.00. The document itself states it is intentionally a zero-dollar invoice for review testing. is_billable_invoice set to false because zero-balance documents should not create a QuickBooks bill without human review. Due date calculated from invoice date 2026-05-11 plus Net 30 terms (2026-06-10) as no explicit due date was printed. Needs human review before any AP action is taken.",
  "total": "0",
  "status": "NEEDS_REVIEW",
  "message": "Reviewable document moved to review folder.",
  "outcome": "needs_review",
  "process_key": "05-12-2026-008-INV-001",
  "vendor_name": "JJ Woodcraft LLC",
  "invoice_date": "2026-05-11",
  "document_type": "invoice",
  "make_trace_id": "make-20260511_201354_914",
  "review_reason": "Claude marked the document as not billable for QuickBooks bill creation (type: invoice)",
  "bill_import_id": "bill_ce85f623fbb940e4b535ac63b18cc93d",
  "invoice_number": "TEST-ZERO-202605120109",
  "final_file_name": "jj-woodcraft-zero-total-202605120109_REVIEW.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review/jj-woodcraft-zero-total-202605120109_REVIEW.pdf",
  "source_file_name": "jj-woodcraft-zero-total-202605120109.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/jj-woodcraft-zero-total-202605120109.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/t0rjt87exifalx08v5aio/jj-woodcraft-zero-total-202605120109_REVIEW.pdf?rlkey=sts9ecenvl2qz2tjhsra738iv&dl=0",
  "is_billable_invoice": "false",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/jj-woodcraft-zero-total-202605120109.pdf"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "jj-woodcraft-credit-negative-202605120113.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/jj-woodcraft-credit-negative-202605120113.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/jj-woodcraft-credit-negative-202605120113.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-12-2026-008-INV-002",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3209",
  "make_trace_id": "make-20260511_201354_914",
  "output_tokens": "356",
  "bill_import_id": "bill_e148216a5a604b4d8f9d4a0b1c5a194c",
  "source_file_name": "jj-woodcraft-credit-negative-202605120113.pdf",
  "claude_message_id": "msg_016Zms6XqM6ntww8w4XjUeJP"
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abcyx0032agtbsv00x1fg",
  "vendor_id": "vend_ed86bd47d24c4cf9a2ea9e9cc8fbd61a",
  "process_key": "05-12-2026-008-INV-002",
  "vendor_name": "JJ Woodcraft LLC",
  "make_trace_id": "make-20260511_201354_914",
  "bill_import_id": "bill_e148216a5a604b4d8f9d4a0b1c5a194c",
  "canonical_name": "JJ Woodcraft LLC",
  "category_count": 2,
  "invoice_number": "TEST-CREDIT-202605120113",
  "category_options": [
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (1).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1baw22002213pf5zdddkyd"
    },
    {
      "name": "Carpentry",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpentry (10).",
      "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
      "fully_qualified_name": "Building Services:Carpentry",
      "quickbooks_account_id": "119",
      "vendor_expense_category_id": "cmp1baw4m002413pf2c6i6fia"
    }
  ],
  "source_file_name": "jj-woodcraft-credit-negative-202605120113.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "jj woodcraft llc",
  "quickbooks_vendor_id": "41",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-008-INV-002",
  "vendor_name": "JJ Woodcraft LLC",
  "category_name": "Cabinet Materials",
  "make_trace_id": "make-20260511_201354_914",
  "bill_import_id": "bill_e148216a5a604b4d8f9d4a0b1c5a194c",
  "source_file_name": "jj-woodcraft-credit-negative-202605120113.pdf",
  "selection_payload": {
    "reason": "The line item explicitly describes a credit for returned cabinet hardware, which is a material/product return rather than a labor or service transaction. Cabinet hardware falls directly under Cabinet Materials. The vendor JJ Woodcraft LLC is a woodcraft supplier, further supporting a materials classification. Carpentry would apply to building services/labor, not physical cabinet components.",
    "confidence": 0.92,
    "selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "selected_expense_category_name": "Cabinet Materials"
  },
  "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
  "quickbooks_account_id": "105"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-008-INV-002",
  "vendor_name": "JJ Woodcraft LLC",
  "make_trace_id": "make-20260511_201354_914",
  "bill_import_id": "bill_e148216a5a604b4d8f9d4a0b1c5a194c",
  "invoice_number": "TEST-CREDIT-202605120113",
  "source_file_name": "jj-woodcraft-credit-negative-202605120113.pdf",
  "quickbooks_vendor_id": "41",
  "quickbooks_account_id": "105",
  "existing_quickbooks_bill_id": null
}

{
  "run_id": "run_b3d381b853ab4632afe291baff5ff48a",
  "source": "mark_bill_import_run_failed",
  "run_key": "05-12-2026-008",
  "recorded_at": "2026-05-13T00:37:57.599584+00:00"
}