Bill Run

05-12-2026-047

Started 05/12/2026, 1:03 PM CDT · Completed 05/12/2026, 1:03 PM CDT

StatusCompleted

Back to runs

Invoices

Processed

Errors

Included invoices

1 invoices

File	Vendor	Invoice #	Amount	Category	Status	Detail
KingSolutionsInc_INV-1816879.pdf	King Solutions Inc. Detected: King Solutions Inc.	1816879	$736.83	Building Services:Carpentry	Created in QB	View

Folders

Source: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Processing: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing
Processed: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/03 Processed
Errors: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error
Review: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review

Processing log

8 events across 1 invoices

Completed1 processed0 errors

Time

05/12/2026, 1:03:27 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-12-2026-047-INV-001 · KingSolutionsInc_INV-1816879.pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "INV_1816879_VALIDATION-FAILED.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV_1816879_VALIDATION-FAILED.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV_1816879_VALIDATION-FAILED.pdf"
}

Time

05/12/2026, 1:03:30 PM CDT

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

05-12-2026-047-INV-001 · KingSolutionsInc_INV-1816879.pdf

Payload

{
  "found": true,
  "phase": "early_vendor_resolution",
  "message": "Early vendor lookup before full invoice extraction.",
  "alias_id": "cmp1abfgk0054agtbv0s4fnqw",
  "vendor_id": "vend_dcf5570c588d4e11a5337df1a05053a0",
  "process_key": "05-12-2026-047-INV-001",
  "vendor_name": "King Solutions Inc.",
  "make_trace_id": "make-20260512_130325_277",
  "bill_import_id": "bill_402bacd3612843a5ba4220217534d878",
  "canonical_name": "King Solutions Inc.",
  "category_count": 1,
  "category_options": [
    {
      "name": "Carpentry",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpentry (17).",
      "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
      "fully_qualified_name": "Building Services:Carpentry",
      "quickbooks_account_id": "119",
      "vendor_expense_category_id": "cmp1baybg003c13pffdalfc8c"
    }
  ],
  "source_file_name": "INV_1816879_VALIDATION-FAILED.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Carpentry",
    "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
    "quickbooks_account_id": "119",
    "selected_expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
    "selected_expense_category_name": "Carpentry"
  },
  "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
  "normalized_alias_key": "king solutions inc",
  "quickbooks_vendor_id": "108",
  "default_expense_account": "Carpentry",
  "preliminary_vendor_name": "King Solutions Inc.",
  "missing_category_options": false,
  "preliminary_vendor_notes": "Vendor name appears in the remit-to section and prominently in the header branding as 'KING SOLUTIONS'.",
  "preliminary_vendor_confidence": "0.99"
}

Time

05/12/2026, 1:03:41 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

05-12-2026-047-INV-001 · KingSolutionsInc_INV-1816879.pdf

Payload

{
  "total": "736.83",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-30",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-047-INV-001",
  "vendor_name": "King Solutions Inc.",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3912",
  "invoice_date": "2025-04-30",
  "vendor_terms": "Net 30 days from invoice date",
  "make_trace_id": "make-20260512_130325_277",
  "output_tokens": "701",
  "bill_import_id": "bill_402bacd3612843a5ba4220217534d878",
  "invoice_number": "1816879",
  "vendor_due_date": "2025-05-30",
  "source_file_name": "INV_1816879_VALIDATION-FAILED.pdf",
  "claude_message_id": "msg_0121ieqM31Mn29VGgo2R1R3r",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026, 1:03:41 PM CDT

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

05-12-2026-047-INV-001 · KingSolutionsInc_INV-1816879.pdf

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abfgk0054agtbv0s4fnqw",
  "vendor_id": "vend_dcf5570c588d4e11a5337df1a05053a0",
  "process_key": "05-12-2026-047-INV-001",
  "vendor_name": "King Solutions Inc.",
  "make_trace_id": "make-20260512_130325_277",
  "bill_import_id": "bill_402bacd3612843a5ba4220217534d878",
  "canonical_name": "King Solutions Inc.",
  "category_count": 1,
  "invoice_number": "1816879",
  "category_options": [
    {
      "name": "Carpentry",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpentry (17).",
      "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
      "fully_qualified_name": "Building Services:Carpentry",
      "quickbooks_account_id": "119",
      "vendor_expense_category_id": "cmp1baybg003c13pffdalfc8c"
    }
  ],
  "source_file_name": "INV_1816879_VALIDATION-FAILED.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Carpentry",
    "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
    "quickbooks_account_id": "119",
    "selected_expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
    "selected_expense_category_name": "Carpentry"
  },
  "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
  "normalized_alias_key": "king solutions inc",
  "quickbooks_vendor_id": "108",
  "default_expense_account": "Carpentry",
  "missing_category_options": false
}

Time

05/12/2026, 1:03:42 PM CDT

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

05-12-2026-047-INV-001 · KingSolutionsInc_INV-1816879.pdf

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-047-INV-001",
  "vendor_name": "King Solutions Inc.",
  "make_trace_id": "make-20260512_130325_277",
  "bill_import_id": "bill_402bacd3612843a5ba4220217534d878",
  "invoice_number": "1816879",
  "source_file_name": "INV_1816879_VALIDATION-FAILED.pdf",
  "quickbooks_vendor_id": "108",
  "quickbooks_account_id": "119",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026, 1:03:44 PM CDT

Event

QB BILL CREATED

Message

QuickBooks Bill created.

05-12-2026-047-INV-001 · KingSolutionsInc_INV-1816879.pdf

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-047-INV-001",
  "make_trace_id": "make-20260512_130325_277",
  "bill_import_id": "bill_402bacd3612843a5ba4220217534d878",
  "source_file_name": "INV_1816879_VALIDATION-FAILED.pdf",
  "quickbooks_bill_id": "420",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "736.83",
    "due_date": "2025-05-30",
    "doc_number": "1816879",
    "vendor_ref": "108",
    "account_ref": "119",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30 days from invoice date",
    "quickbooks_bill_id": "420"
  },
  "quickbooks_account_id": "119",
  "resolved_expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459"
}

Time

05/12/2026, 1:03:46 PM CDT

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

05-12-2026-047-INV-001 · KingSolutionsInc_INV-1816879.pdf

Payload

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-047-INV-001",
  "make_trace_id": "make-20260512_130325_277",
  "bill_import_id": "bill_402bacd3612843a5ba4220217534d878",
  "source_file_name": "INV_1816879_VALIDATION-FAILED.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "420"
  },
  "quickbooks_bill_id": "420"
}

Time

05/12/2026, 1:03:49 PM CDT

Event

FILE MOVED

Message

Final invoice file moved.

05-12-2026-047-INV-001 · KingSolutionsInc_INV-1816879.pdf

Payload

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-047-INV-001",
  "make_trace_id": "make-20260512_130325_277",
  "bill_import_id": "bill_402bacd3612843a5ba4220217534d878",
  "final_file_name": "KingSolutionsInc_INV-1816879.pdf",
  "source_file_name": "INV_1816879_VALIDATION-FAILED.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/9zg5bbha4c2p6vktm2fmk/KingSolutionsInc_INV-1816879.pdf?rlkey=vp08v8i1wt7azjwaf2m0giw9x&dl=0",
  "quickbooks_bill_id": "420",
  "multi_invoice_group_id": "bill_402bacd3612843a5ba4220217534d878"
}