Bill Run

05-12-2026-056

Started 05/12/2026, 3:45 PM CDT · Completed 05/12/2026, 7:37 PM CDT

StatusCompleted with notices

Back to runs

Invoices

Processed

Errors

Included invoices

1 invoices

File	Vendor	Invoice #	Amount	Category	Status	Detail
Ruiz Copy of 2258 Saint Clair ave St. Paul Mn_VALIDATION-FAILED.pdf	Ruiz Painting LLC Detected: Not parsed	Not set	Not set	Not assigned	Needs review	View

Folders

Source: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Processing: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing
Processed: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/03 Processed
Errors: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error
Review: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review

Processing log

2 events across 1 invoices

Completed with notices0 processed1 errors

Time

05/12/2026, 3:45:49 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-12-2026-056-INV-001 · Ruiz Copy of 2258 Saint Clair ave St. Paul Mn_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn_VALIDATION-FAILED.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn_VALIDATION-FAILED.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn_VALIDATION-FAILED.pdf"
}

Time

05/12/2026, 3:45:53 PM CDT

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

05-12-2026-056-INV-001 · Ruiz Copy of 2258 Saint Clair ave St. Paul Mn_VALIDATION-FAILED.pdf

Payload

{
  "found": true,
  "phase": "early_vendor_resolution",
  "message": "Early vendor lookup before full invoice extraction.",
  "alias_id": "cmp1abgyc0068agtbmw3bk4pz",
  "vendor_id": "vend_b9fde06fd72d49f5adf6384719b37923",
  "process_key": "05-12-2026-056-INV-001",
  "vendor_name": "Ruiz Painting LLC",
  "make_trace_id": "make-20260512_154547_241",
  "bill_import_id": "bill_82481c85870f4b1d8163bdf2d07a03d7",
  "canonical_name": "Ruiz Painting LLC",
  "category_count": 3,
  "category_options": [
    {
      "name": "Demolition",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Demolition (1).",
      "expense_category_id": "cat_021f38de79874d818ff5b224551d5f6e",
      "fully_qualified_name": "Building Services:Demolition",
      "quickbooks_account_id": "122",
      "vendor_expense_category_id": "cmp1bazj5004013pffnba5vq3"
    },
    {
      "name": "Drywall & Taping",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Drywall & Taping (28).",
      "expense_category_id": "cat_5fe2c67d22934b5c9db2adf0a6ed8237",
      "fully_qualified_name": "Building Services:Drywall & Taping",
      "quickbooks_account_id": "123",
      "vendor_expense_category_id": "cmp1bazlu004213pfwclbkf9u"
    },
    {
      "name": "Painting",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Painting (13).",
      "expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
      "fully_qualified_name": "Building Services:Painting",
      "quickbooks_account_id": "134",
      "vendor_expense_category_id": "cmp1bazoa004413pf5sxkd2jk"
    }
  ],
  "source_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn_VALIDATION-FAILED.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "ruiz painting llc",
  "quickbooks_vendor_id": "59",
  "default_expense_account": null,
  "preliminary_vendor_name": "Ruiz Painting LLC",
  "missing_category_options": false,
  "preliminary_vendor_notes": "Vendor name clearly stated at top left of invoice as 'Ruiz painting llc'; normalized to title case with standard LLC suffix.",
  "preliminary_vendor_confidence": "0.98"
}