Bill Run

05-13-2026-001

Started 05/12/2026, 7:21 PM CDT · Completed 05/12/2026, 7:38 PM CDT

StatusCompleted with errors

Back to runs

Invoices

Processed

Errors

Included invoices

6 invoices

File	Vendor	Invoice #	Amount	Category	Status	Detail
Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf	Ferguson Enterprises LLC Detected: Ferguson Enterprises LLC	0820348	$11,130.32	Not assigned	Error	View
Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf	Unmatched Detected: Ferguson Enterprises LLC	1257061	$0.00	Not assigned	Needs review	View
Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf	Unmatched Detected: Ferguson Enterprises LLC	1311904	$0.00	Not assigned	Needs review	View
Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf	Unmatched Detected: Ferguson Enterprises LLC	0820397	$37.99	Not assigned	Error	View
Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf	Unmatched Detected: Ferguson Enterprises LLC	0882558	$12,925.00	Not assigned	Error	View
Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf	Unmatched Detected: Ferguson Enterprises LLC	0882593	$12,471.37	Not assigned	Error	View

Folders

Source: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Processing: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing
Processed: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/03 Processed
Errors: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error
Review: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review

Processing log

15 events across 6 invoices

Completed with errors0 processed6 errors

Time

05/12/2026, 7:22:02 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-13-2026-001-INV-001 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf"
}

Time

05/12/2026, 7:22:06 PM CDT

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

05-13-2026-001-INV-001 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "found": true,
  "phase": "early_vendor_resolution",
  "message": "Early vendor lookup before full invoice extraction.",
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-13-2026-001-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260512_192159_612",
  "bill_import_id": "bill_4b553848a32f45d0866a34a0c74f79dc",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "category_options": [
    {
      "name": "Appliances",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
      "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
      "fully_qualified_name": "Building Materials:Appliances",
      "quickbooks_account_id": "104",
      "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
    },
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
      "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
      "fully_qualified_name": "Building Materials:Plumbing",
      "quickbooks_account_id": "113",
      "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
    }
  ],
  "source_file_name": "Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": "6",
  "default_expense_account": null,
  "preliminary_vendor_name": "Ferguson Enterprises LLC",
  "missing_category_options": false,
  "preliminary_vendor_notes": "Vendor name appears consistently across all invoice pages as 'FERGUSON ENTERPRISES LLC #1657'; branch/store number omitted per instructions.",
  "preliminary_vendor_confidence": "0.99"
}

Time

05/12/2026, 7:22:51 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored from a multi-invoice PDF.

05-13-2026-001-INV-001 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "total": "11130.32",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-30",
  "jkath_terms": "Net 30",
  "process_key": "05-13-2026-001-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "15749",
  "invoice_date": "2025-02-28",
  "vendor_terms": "NET 10TH PROX",
  "make_trace_id": "make-20260512_192159_612",
  "output_tokens": "2944",
  "bill_import_id": "bill_4b553848a32f45d0866a34a0c74f79dc",
  "invoice_number": "0820348",
  "vendor_due_date": null,
  "source_file_name": "Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf",
  "claude_message_id": "msg_0123REdjERxZByWDqLABrm1C",
  "multi_invoice_count": 6,
  "multi_invoice_index": 1
}

Time

05/12/2026, 7:22:51 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored from a multi-invoice PDF.

05-13-2026-001-INV-001-PART-05 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "total": "0",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-30",
  "jkath_terms": "Net 30",
  "process_key": "05-13-2026-001-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "15749",
  "invoice_date": "2025-02-28",
  "vendor_terms": "NET 10TH PROX",
  "make_trace_id": "make-20260512_192159_612",
  "output_tokens": "2944",
  "bill_import_id": "bill_4b553848a32f45d0866a34a0c74f79dc",
  "invoice_number": "1257061",
  "vendor_due_date": null,
  "source_file_name": "Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf",
  "claude_message_id": "msg_0123REdjERxZByWDqLABrm1C",
  "multi_invoice_count": 6,
  "multi_invoice_index": 5
}

Time

05/12/2026, 7:22:51 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored from a multi-invoice PDF.

05-13-2026-001-INV-001-PART-06 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "total": "0",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-30",
  "jkath_terms": "Net 30",
  "process_key": "05-13-2026-001-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "15749",
  "invoice_date": "2025-02-28",
  "vendor_terms": "NET 10TH PROX",
  "make_trace_id": "make-20260512_192159_612",
  "output_tokens": "2944",
  "bill_import_id": "bill_4b553848a32f45d0866a34a0c74f79dc",
  "invoice_number": "1311904",
  "vendor_due_date": null,
  "source_file_name": "Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf",
  "claude_message_id": "msg_0123REdjERxZByWDqLABrm1C",
  "multi_invoice_count": 6,
  "multi_invoice_index": 6
}

Time

05/12/2026, 7:22:51 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored from a multi-invoice PDF.

05-13-2026-001-INV-001-PART-02 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "total": "37.99",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-30",
  "jkath_terms": "Net 30",
  "process_key": "05-13-2026-001-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "15749",
  "invoice_date": "2025-02-28",
  "vendor_terms": "NET 10TH PROX",
  "make_trace_id": "make-20260512_192159_612",
  "output_tokens": "2944",
  "bill_import_id": "bill_4b553848a32f45d0866a34a0c74f79dc",
  "invoice_number": "0820397",
  "vendor_due_date": null,
  "source_file_name": "Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf",
  "claude_message_id": "msg_0123REdjERxZByWDqLABrm1C",
  "multi_invoice_count": 6,
  "multi_invoice_index": 2
}

Time

05/12/2026, 7:22:51 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored from a multi-invoice PDF.

05-13-2026-001-INV-001-PART-03 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "total": "12925.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-30",
  "jkath_terms": "Net 30",
  "process_key": "05-13-2026-001-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "15749",
  "invoice_date": "2025-02-28",
  "vendor_terms": "NET 10TH PROX",
  "make_trace_id": "make-20260512_192159_612",
  "output_tokens": "2944",
  "bill_import_id": "bill_4b553848a32f45d0866a34a0c74f79dc",
  "invoice_number": "0882558",
  "vendor_due_date": null,
  "source_file_name": "Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf",
  "claude_message_id": "msg_0123REdjERxZByWDqLABrm1C",
  "multi_invoice_count": 6,
  "multi_invoice_index": 3
}

Time

05/12/2026, 7:22:51 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored from a multi-invoice PDF.

05-13-2026-001-INV-001-PART-04 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "total": "12471.37",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-30",
  "jkath_terms": "Net 30",
  "process_key": "05-13-2026-001-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "15749",
  "invoice_date": "2025-02-28",
  "vendor_terms": "NET 10TH PROX",
  "make_trace_id": "make-20260512_192159_612",
  "output_tokens": "2944",
  "bill_import_id": "bill_4b553848a32f45d0866a34a0c74f79dc",
  "invoice_number": "0882593",
  "vendor_due_date": null,
  "source_file_name": "Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf",
  "claude_message_id": "msg_0123REdjERxZByWDqLABrm1C",
  "multi_invoice_count": 6,
  "multi_invoice_index": 4
}

Time

05/12/2026, 7:22:51 PM CDT

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

05-13-2026-001-INV-001 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-13-2026-001-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260512_192159_612",
  "bill_import_id": "bill_4b553848a32f45d0866a34a0c74f79dc",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "invoice_number": "0820348",
  "category_options": [
    {
      "name": "Appliances",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
      "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
      "fully_qualified_name": "Building Materials:Appliances",
      "quickbooks_account_id": "104",
      "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
    },
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
      "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
      "fully_qualified_name": "Building Materials:Plumbing",
      "quickbooks_account_id": "113",
      "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
    }
  ],
  "source_file_name": "Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": "6",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/12/2026, 7:24:55 PM CDT

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

05-13-2026-001-INV-001 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "found": true,
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-13-2026-001-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "category_options": [
    {
      "name": "Appliances",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
      "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
      "fully_qualified_name": "Building Materials:Appliances",
      "quickbooks_account_id": "104",
      "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
    },
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
      "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
      "fully_qualified_name": "Building Materials:Plumbing",
      "quickbooks_account_id": "113",
      "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
    }
  ],
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": "6",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/12/2026, 7:25:44 PM CDT

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

05-13-2026-001-INV-001 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "found": true,
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-13-2026-001-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "category_options": [
    {
      "name": "Appliances",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
      "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
      "fully_qualified_name": "Building Materials:Appliances",
      "quickbooks_account_id": "104",
      "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
    },
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
      "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
      "fully_qualified_name": "Building Materials:Plumbing",
      "quickbooks_account_id": "113",
      "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
    }
  ],
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": "6",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/12/2026, 7:38:00 PM CDT

Event

FAILED

Message

Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.

05-13-2026-001-INV-001 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "run_id": "run_b823c3c70fcf4762a87d881668499cac",
  "source": "mark_bill_import_run_failed",
  "run_key": "05-13-2026-001",
  "recorded_at": "2026-05-13T00:38:00.239133+00:00"
}

Time

05/12/2026, 7:38:00 PM CDT

Event

FAILED

Message

Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.

05-13-2026-001-INV-001-PART-02 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "run_id": "run_b823c3c70fcf4762a87d881668499cac",
  "source": "mark_bill_import_run_failed",
  "run_key": "05-13-2026-001",
  "recorded_at": "2026-05-13T00:38:00.239133+00:00"
}

Time

05/12/2026, 7:38:00 PM CDT

Event

FAILED

Message

Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.

05-13-2026-001-INV-001-PART-03 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "run_id": "run_b823c3c70fcf4762a87d881668499cac",
  "source": "mark_bill_import_run_failed",
  "run_key": "05-13-2026-001",
  "recorded_at": "2026-05-13T00:38:00.239133+00:00"
}

Time

05/12/2026, 7:38:00 PM CDT

Event

FAILED

Message

Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.

05-13-2026-001-INV-001-PART-04 · Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Payload

{
  "run_id": "run_b823c3c70fcf4762a87d881668499cac",
  "source": "mark_bill_import_run_failed",
  "run_key": "05-13-2026-001",
  "recorded_at": "2026-05-13T00:38:00.239133+00:00"
}