05-13-2026-003

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "M & M Invoice_VALIDATION-FAILED.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/M & M Invoice_VALIDATION-FAILED.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/M & M Invoice_VALIDATION-FAILED.pdf"
}

{
  "found": true,
  "phase": "early_vendor_resolution",
  "message": "Early vendor lookup before full invoice extraction.",
  "alias_id": "alias_468170d9705a4d7f8ea4f4ef5c4fe8bd",
  "vendor_id": "vend_780dbcc4507b467280e030731c2b945a",
  "process_key": "05-13-2026-003-INV-001",
  "vendor_name": "MM Insulation",
  "make_trace_id": "make-20260512_200407_063",
  "bill_import_id": "bill_81fa5101e88543ad9b6b5b701a2a287d",
  "canonical_name": "M & M Insulation",
  "category_count": 1,
  "category_options": [
    {
      "name": "Insulation",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Insulation (5).",
      "expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767",
      "fully_qualified_name": "Building Services:Insulation",
      "quickbooks_account_id": "131",
      "vendor_expense_category_id": "cmp1bb0y6004s13pfqlfj1bks"
    }
  ],
  "source_file_name": "M & M Invoice_VALIDATION-FAILED.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Insulation",
    "expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767",
    "quickbooks_account_id": "131",
    "selected_expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767",
    "selected_expense_category_name": "Insulation"
  },
  "expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767",
  "normalized_alias_key": "mm insulation",
  "quickbooks_vendor_id": "90",
  "default_expense_account": "Insulation",
  "preliminary_vendor_name": "MM Insulation",
  "missing_category_options": false,
  "preliminary_vendor_notes": "Vendor name inferred from logo image showing 'MM' with 'INSULATION' and tagline 'Expert Installation For All Types.' No explicit legal company name text found; address shows 413 Paul Avenue S, P.O. Box 178, Cologne, MN 55322.",
  "preliminary_vendor_confidence": "0.72"
}

{
  "total": "7952.44",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-12",
  "jkath_terms": "Net 30",
  "process_key": "05-13-2026-003-INV-001",
  "vendor_name": "M & M Insulation",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3694",
  "invoice_date": "2025-03-13",
  "vendor_terms": "Net 30",
  "make_trace_id": "make-20260512_200407_063",
  "output_tokens": "771",
  "bill_import_id": "bill_81fa5101e88543ad9b6b5b701a2a287d",
  "invoice_number": "mmi-031325-7952",
  "vendor_due_date": null,
  "source_file_name": "M & M Invoice_VALIDATION-FAILED.pdf",
  "claude_message_id": "msg_01B3HTmEebZBd8MSUmcEdTxD",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-13-2026-003-INV-001",
  "vendor_name": "M & M Insulation",
  "make_trace_id": "make-20260512_200407_063",
  "bill_import_id": "bill_81fa5101e88543ad9b6b5b701a2a287d",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "mmi-031325-7952",
  "category_options": [],
  "source_file_name": "M & M Invoice_VALIDATION-FAILED.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "m and m insulation",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "reason": "The invoice is from MM Insulation (logo) at 413 Paul Avenue S, Cologne MN, which is clearly the same entity as the approved vendor 'M & M Insulation' — a minor punctuation/spacing variation of the same name, confirmed by the insulation services context and extraction notes explicitly normalizing 'MM Insulation' to 'M & M Insulation'.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": "alias_468170d9705a4d7f8ea4f4ef5c4fe8bd",
  "vendor_id": "vend_780dbcc4507b467280e030731c2b945a",
  "confidence": 0.97,
  "process_key": "05-13-2026-003-INV-001",
  "make_trace_id": "make-20260512_200407_063",
  "bill_import_id": "bill_81fa5101e88543ad9b6b5b701a2a287d",
  "category_count": 1,
  "suggested_alias": "MM Insulation",
  "category_options": [
    {
      "name": "Insulation",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Insulation (5).",
      "expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767",
      "fully_qualified_name": "Building Services:Insulation",
      "quickbooks_account_id": "131",
      "vendor_expense_category_id": "cmp1bb0y6004s13pfqlfj1bks"
    }
  ],
  "resolver_payload": {
    "reason": "The invoice is from MM Insulation (logo) at 413 Paul Avenue S, Cologne MN, which is clearly the same entity as the approved vendor 'M & M Insulation' — a minor punctuation/spacing variation of the same name, confirmed by the insulation services context and extraction notes explicitly normalizing 'MM Insulation' to 'M & M Insulation'.",
    "matched": "true",
    "confidence": "0.97",
    "suggested_alias": "MM Insulation",
    "canonical_vendor_name": "M & M Insulation",
    "default_expense_account": "Subcontractors"
  },
  "source_file_name": "M & M Invoice_VALIDATION-FAILED.pdf",
  "canonical_vendor_name": "M & M Insulation",
  "extracted_vendor_name": "M & M Insulation"
}

{
  "path": "resolver_portal_category_selection",
  "message": "Claude selected an expense category from allowed portal options after vendor resolver.",
  "process_key": "05-13-2026-003-INV-001",
  "vendor_name": "M & M Insulation",
  "category_name": "Insulation",
  "make_trace_id": "make-20260512_200407_063",
  "bill_import_id": "bill_81fa5101e88543ad9b6b5b701a2a287d",
  "source_file_name": "M & M Invoice_VALIDATION-FAILED.pdf",
  "selection_payload": {
    "reason": "The vendor is M & M Insulation and all line items are insulation-related materials and services (fiberglass batt insulation, spray foam, vapor barrier, sealant, attic blocking), which directly match the single allowed category 'Insulation'.",
    "confidence": 1,
    "selected_expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767",
    "selected_expense_category_name": "Insulation"
  },
  "expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767",
  "quickbooks_account_id": "131"
}

{
  "path": "resolver_success",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-13-2026-003-INV-001",
  "make_trace_id": "make-20260512_200407_063",
  "bill_import_id": "bill_81fa5101e88543ad9b6b5b701a2a287d",
  "source_file_name": "M & M Invoice_VALIDATION-FAILED.pdf",
  "quickbooks_bill_id": "429",
  "quickbooks_payload": {
    "path": "resolver_success",
    "total": "7952.44",
    "due_date": "2025-04-12",
    "doc_number": "mmi-031325-7952",
    "vendor_ref": "90",
    "account_ref": "131",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "429"
  },
  "quickbooks_account_id": "131",
  "resolved_expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767"
}

{
  "path": "resolver_success",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-13-2026-003-INV-001",
  "make_trace_id": "make-20260512_200407_063",
  "bill_import_id": "bill_81fa5101e88543ad9b6b5b701a2a287d",
  "source_file_name": "M & M Invoice_VALIDATION-FAILED.pdf",
  "attachment_payload": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "429"
  },
  "quickbooks_bill_id": "429"
}

{
  "path": "resolver_success",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-13-2026-003-INV-001",
  "make_trace_id": "make-20260512_200407_063",
  "bill_import_id": "bill_81fa5101e88543ad9b6b5b701a2a287d",
  "final_file_name": "M&MInsulation_INV-mmi-031325-7952.pdf",
  "source_file_name": "M & M Invoice_VALIDATION-FAILED.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/e0pqktntmhvm8dp779798/M-MInsulation_INV-mmi-031325-7952.pdf?rlkey=ulpliymumtqkn8faqdochybsn&dl=0",
  "quickbooks_bill_id": "429",
  "multi_invoice_group_id": "bill_81fa5101e88543ad9b6b5b701a2a287d"
}