05-13-2026-005

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "missing-vendor-recovery-test-20260513065244.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/missing-vendor-recovery-test-20260513065244.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/missing-vendor-recovery-test-20260513065244.pdf"
}

{
  "found": false,
  "phase": "early_vendor_resolution",
  "message": "Early vendor lookup before full invoice extraction.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-13-2026-005-INV-001",
  "vendor_name": "Zanzibar Experimental Millworks LLC",
  "make_trace_id": "make-20260513_015255_956",
  "bill_import_id": "bill_e49eda7d26c244ffbf58d57596c0b560",
  "canonical_name": null,
  "category_count": 0,
  "category_options": [],
  "source_file_name": "missing-vendor-recovery-test-20260513065244.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "zanzibar experimental millworks llc",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "preliminary_vendor_name": "Zanzibar Experimental Millworks LLC",
  "missing_category_options": false,
  "preliminary_vendor_notes": "Vendor name clearly stated at the top of the invoice; explicitly noted as a deliberately nonexistent/fictional vendor for testing purposes.",
  "preliminary_vendor_confidence": "0.99"
}

{
  "total": "246.80",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2026-06-12",
  "jkath_terms": "Net 30",
  "process_key": "05-13-2026-005-INV-001",
  "vendor_name": "Zanzibar Experimental Millworks LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3471",
  "invoice_date": "2026-05-13",
  "vendor_terms": "Net 30",
  "make_trace_id": "make-20260513_015255_956",
  "output_tokens": "440",
  "bill_import_id": "bill_e49eda7d26c244ffbf58d57596c0b560",
  "invoice_number": "ZEM-05130652",
  "vendor_due_date": "2026-06-12",
  "source_file_name": "missing-vendor-recovery-test-20260513065244.pdf",
  "claude_message_id": "msg_01QKmKq9oaeFUKL8GHq4V3zN",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-13-2026-005-INV-001",
  "vendor_name": "Zanzibar Experimental Millworks LLC",
  "make_trace_id": "make-20260513_015255_956",
  "bill_import_id": "bill_e49eda7d26c244ffbf58d57596c0b560",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "ZEM-05130652",
  "category_options": [],
  "source_file_name": "missing-vendor-recovery-test-20260513065244.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "zanzibar experimental millworks llc",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "reason": "The invoice explicitly states it is a test invoice with a deliberately nonexistent vendor. Zanzibar Experimental Millworks LLC does not match any approved vendor on the list.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": null,
  "vendor_id": null,
  "confidence": 0,
  "process_key": "05-13-2026-005-INV-001",
  "make_trace_id": "make-20260513_015255_956",
  "bill_import_id": "bill_e49eda7d26c244ffbf58d57596c0b560",
  "category_count": -1,
  "suggested_alias": "Zanzibar Experimental Millworks LLC",
  "category_options": [],
  "resolver_payload": {
    "reason": "The invoice explicitly states it is a test invoice with a deliberately nonexistent vendor. Zanzibar Experimental Millworks LLC does not match any approved vendor on the list.",
    "matched": "false",
    "confidence": "0",
    "suggested_alias": "",
    "canonical_vendor_name": "",
    "default_expense_account": ""
  },
  "source_file_name": "missing-vendor-recovery-test-20260513065244.pdf",
  "canonical_vendor_name": null,
  "extracted_vendor_name": "Zanzibar Experimental Millworks LLC"
}

{
  "path": "resolver_unmatched",
  "status": "QB_LOOKUP_FAILED",
  "details": "Vendor alias lookup failed and Claude resolver could not safely recover it.",
  "message": "Vendor alias lookup failed and Claude resolver could not safely recover it.",
  "outcome": "qb_lookup_failed",
  "process_key": "05-13-2026-005-INV-001",
  "make_trace_id": "make-20260513_015255_956",
  "bill_import_id": "bill_e49eda7d26c244ffbf58d57596c0b560",
  "final_file_name": "missing-vendor-recovery-test-20260513065244_QB-LOOKUP-FAILED.pdf",
  "resolver_matched": "false",
  "source_file_name": "missing-vendor-recovery-test-20260513065244.pdf",
  "resolver_category": "",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/pmc43m5k0egunwez79c9x/missing-vendor-recovery-test-20260513065244_QB-LOOKUP-FAILED.pdf?rlkey=jo4dlzg8awpv82s9y3w9z25qi&dl=0",
  "resolver_confidence": "0",
  "quickbooks_vendor_id": "",
  "resolver_vendor_name": "",
  "quickbooks_account_id": ""
}

{
  "source": "portal_missing_vendor_recovery",
  "vendor_id": "cmp3pkom8000bzqzvyd7l2xej",
  "vendor_name": "Zanzibar Experimental Millworks LLC",
  "retry_status": "queued",
  "recovery_type": "missing_vendor",
  "retry_queued_at": "2026-05-13T06:58:43.160Z",
  "recovery_group_key": "zanzibar experimental millworks llc",
  "selected_bill_import_ids": [
    "bill_e49eda7d26c244ffbf58d57596c0b560"
  ]
}

{
  "path": "portal_recovery_retry",
  "message": "QuickBooks lookup completed before portal recovery retry routing.",
  "process_key": "05-13-2026-005-INV-001",
  "make_trace_id": "recovery-20260513_015846_544",
  "bill_import_id": "bill_e49eda7d26c244ffbf58d57596c0b560",
  "source_file_name": "missing-vendor-recovery-test-20260513065244.pdf",
  "quickbooks_vendor_id": "141",
  "quickbooks_account_id": "104",
  "existing_quickbooks_bill_id": null
}

{
  "path": "portal_recovery_retry",
  "message": "QuickBooks Bill created from portal recovery retry.",
  "process_key": "05-13-2026-005-INV-001",
  "make_trace_id": "recovery-20260513_015847_756",
  "bill_import_id": "bill_e49eda7d26c244ffbf58d57596c0b560",
  "source_file_name": "missing-vendor-recovery-test-20260513065244.pdf",
  "quickbooks_bill_id": "434",
  "quickbooks_payload": {
    "path": "portal_recovery_retry",
    "total": "246.80",
    "due_date": "2026-06-11",
    "doc_number": "ZEM-05130652",
    "vendor_ref": "141",
    "account_ref": "104",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "434"
  },
  "quickbooks_account_id": "104",
  "resolved_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238"
}

{
  "path": "portal_recovery_retry",
  "message": "Source file uploaded to QuickBooks Bill during portal recovery retry.",
  "process_key": "05-13-2026-005-INV-001",
  "make_trace_id": "recovery-20260513_015848_864",
  "bill_import_id": "bill_e49eda7d26c244ffbf58d57596c0b560",
  "source_file_name": "missing-vendor-recovery-test-20260513065244.pdf",
  "attachment_payload": {
    "path": "portal_recovery_retry",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "434"
  },
  "quickbooks_bill_id": "434"
}

{
  "path": "portal_recovery_retry",
  "status": "CREATED_IN_QBO",
  "message": "Recovered invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-13-2026-005-INV-001",
  "make_trace_id": "recovery-20260513_015852_038",
  "bill_import_id": "bill_e49eda7d26c244ffbf58d57596c0b560",
  "final_file_name": "ZanzibarExperimentalMillworksLLC_INV-ZEM-05130652.pdf",
  "source_file_name": "missing-vendor-recovery-test-20260513065244.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/pmc43m5k0egunwez79c9x/ZanzibarExperimentalMillworksLLC_INV-ZEM-05130652.pdf?rlkey=013wc2exrnqo35x15yg92nftr&dl=0",
  "quickbooks_bill_id": "434",
  "multi_invoice_group_id": "bill_e49eda7d26c244ffbf58d57596c0b560"
}