JkathBusiness Portal

Invoice Record

05-10-2026-010-INV-002

Ferguson Enterprises LLC
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Invoice Error

Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.

Status

Error

Invoice

2023372

Total

$13,227.00

Invoice data

Matched alias
Ferguson Enterprises LLC
Category
Not assigned
Category method
Not selected
Invoice date
02/19/2026
Due date
03/21/2026
Vendor terms
Net 10th Prox
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Final file
Not finalized
Outcome
failed
Details
Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.

Processing Context

Invoice ID
05-10-2026-010-INV-002
Run ID
05-10-2026-010
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed
Source file
FergusonEnterprisesLLC_INV-2023372_test.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Ferguson branch/store suffix #1657 omitted from vendor_name per rules; noted here. CCY 30 SPD Oven Drop-Down Door (WSPO3050PMSP) was ordered but shipped quantity is 0, so it has a $0.00 amount and is excluded from line_items. USETAX line and Delivery/Uncrate/Set line both show $0.00 and are excluded. Invoice date printed as 02/19/26, interpreted as 2026-02-19 consistent with 2026 processing batch. Terms 'Net 10th Prox' means payment due on the 10th of the following month; no explicit due date printed.",
  "terms": "Net 10th Prox",
  "total": 13227,
  "due_date": null,
  "shipping": 0,
  "subtotal": 13227,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.98,
    "invoice_date": 0.97,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 10774,
      "unit_price": 10774,
      "description": "CCY LF 36 Classic French Door Refrigerator (SCL3650UFDO)"
    },
    {
      "qty": 1,
      "amount": 2453,
      "unit_price": 2453,
      "description": "CCY BI Pare DW SS 24 12CYC (CDW2451)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2026-02-19",
  "project_name": "Bonderud - 4432 Derrymoor Ct",
  "invoice_number": "2023372"
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
    "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
    "alias_name": "Ferguson Enterprises LLC",
    "canonical_name": "Ferguson Enterprises LLC",
    "category_count": 2,
    "category_options": [
      {
        "name": "Building Materials",
        "notes": null,
        "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
        "fully_qualified_name": "Building Materials",
        "quickbooks_account_id": null,
        "vendor_expense_category_id": "vec_dcd4a73cb5a64d3d9b963502d36833b2"
      },
      {
        "name": "Purchases",
        "notes": "Added to exercise multi-category category selection in Make. Claude should choose based on invoice line items and vendor notes.",
        "expense_category_id": "cmoxqtzei0004hjx2z00a1q1n",
        "fully_qualified_name": "Purchases",
        "quickbooks_account_id": "QBO-ACCT-6400",
        "vendor_expense_category_id": "vec_3a57237e9ff54e8c946f7b6d2cc604e2"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "ferguson enterprises llc",
    "quickbooks_vendor_id": null,
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": "For Ferguson invoices, choose Building Materials for construction materials, plumbing supplies, fixtures, pipes, valves, and job materials. Choose Purchases only for general resale or non-project purchase invoices when the line items are not construction/job materials."
  }
}

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_1d691e6a429d4647a60fad7bd1689e2b",
  "source": "make.com",
  "run_key": "05-10-2026-010",
  "run_error": {
    "source": "manual_stale_run_cleanup",
    "message": "Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.",
    "run_key": "05-10-2026-010",
    "recorded_at": "2026-05-13T00:37:55.532318+00:00"
  },
  "make_trace_id": "make-20260509_233415_397",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABo4A",
  "source_dropbox_rev": "016516e4d798bb400000003549f4393",
  "source_content_hash": "5daf00059abc66e6b538ca76962e8a9919a5e616082a61985089c0e5c5982ac9",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "processing_dropbox_rev": "016516e4eb1717200000003549f4393"
}

Invoice Timeline

Time

05/09/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/FergusonEnterprisesLLC_INV-2023372_test.pdf"
}

Time

05/09/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-10-2026-010-INV-002",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3534",
  "make_trace_id": "make-20260509_233415_397",
  "output_tokens": "488",
  "bill_import_id": "bill_9279f9e40d374a5e8bfced80b3bb509c",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "claude_message_id": "msg_013XzckYVZgkhPdBohpV52yq"
}

Time

05/09/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-10-2026-010-INV-002",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260509_233415_397",
  "bill_import_id": "bill_9279f9e40d374a5e8bfced80b3bb509c",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "invoice_number": "2023372",
  "category_options": [
    {
      "name": "Building Materials",
      "notes": null,
      "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
      "fully_qualified_name": "Building Materials",
      "quickbooks_account_id": null,
      "vendor_expense_category_id": "vec_dcd4a73cb5a64d3d9b963502d36833b2"
    },
    {
      "name": "Purchases",
      "notes": "Added to exercise multi-category category selection in Make. Claude should choose based on invoice line items and vendor notes.",
      "expense_category_id": "cmoxqtzei0004hjx2z00a1q1n",
      "fully_qualified_name": "Purchases",
      "quickbooks_account_id": "QBO-ACCT-6400",
      "vendor_expense_category_id": "vec_3a57237e9ff54e8c946f7b6d2cc604e2"
    }
  ],
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": null,
  "default_expense_account": null
}

Time

05/12/2026

Event

FAILED

Message

Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.

Payload
{
  "run_id": "run_1d691e6a429d4647a60fad7bd1689e2b",
  "source": "mark_bill_import_run_failed",
  "run_key": "05-10-2026-010",
  "recorded_at": "2026-05-13T00:37:55.532318+00:00"
}