Invoice Error
Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.
Status
Error
Invoice
15709
Total
$900.00
Invoice data
- Detected vendor
- Cutting Edge Inc.
- Matched vendor
- Cutting Edge
- Matched alias
- Cutting Edge Inc.
- Category
- Building Materials
- Category method
- Single assignable category
- Invoice date
- 02/17/2026
- Due date
- 03/19/2026
- Vendor terms
- Due upon receipt
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
Category reason
Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.
File result
- Final file
- Not finalized
- Outcome
- failed
- Details
- Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.
Processing Context
- Invoice ID
- 05-10-2026-014-INV-002
- Run ID
- 05-10-2026-014
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed
- Source file
- CuttingEdge_INV-15709_test.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Project address taken from the Notes field on the invoice (4432 Derrymoor Court, Rosemount, MN 55068), which appears to be the job site. Billed to Miranda Jellison at Jkath Design Build. Wallpaper product linked is Sandberg Linnea Charcoal. Amount Paid is $0.00, so this is an unpaid invoice appropriate for AP entry.",
"terms": "Due upon receipt",
"total": 900,
"due_date": "2026-02-20",
"shipping": 0,
"subtotal": 900,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.9,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 900,
"unit_price": 900,
"description": "RESIDENTIAL WALLCOVERING - POWDER BATH. 4 ROLLS. 11 YARDS EACH NEEDED. Prime for paper and install. (Sandberg Wallpaper - Linnea Charcoal)"
}
],
"vendor_name": "Cutting Edge Inc.",
"invoice_date": "2026-02-17",
"project_name": "4432 Derrymoor Court, Rosemount, MN 55068",
"invoice_number": "15709"
}Vendor match payload
{
"alias_lookup": {
"found": true,
"alias_id": "alias_833ec0f9d087464683364c79c4596767",
"vendor_id": "vendor_f0e14f05ab56487c8d1e736810cc972f",
"alias_name": "Cutting Edge Inc.",
"canonical_name": "Cutting Edge",
"category_count": 1,
"category_options": [
{
"name": "Building Materials",
"notes": null,
"expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
"fully_qualified_name": "Building Materials",
"quickbooks_account_id": null,
"vendor_expense_category_id": "vec_5b8fe8205cbb40218bafdc034cfdabf0"
}
],
"expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
"normalized_alias_key": "cutting edge inc",
"quickbooks_vendor_id": null,
"quickbooks_account_id": null,
"default_expense_account": "Building Materials",
"invoice_processing_notes": null
},
"category_selection": {
"method": "single_assignable_category",
"reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
"confidence": 1,
"category_name": "Building Materials",
"expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
"quickbooks_account_id": null,
"selected_expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
"selected_expense_category_name": "Building Materials"
}
}QB payload
No payload stored.
Raw payload
{
"run_id": "run_b6a1c83c964e4d0daf81cedbf81a725f",
"source": "make.com",
"run_key": "05-10-2026-014",
"run_error": {
"source": "manual_stale_run_cleanup",
"message": "Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.",
"run_key": "05-10-2026-014",
"recorded_at": "2026-05-13T00:37:56.178591+00:00"
},
"make_trace_id": "make-20260509_235220_630",
"source_file_name": "CuttingEdge_INV-15709_test.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/CuttingEdge_INV-15709_test.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABo5Q",
"source_dropbox_rev": "016516e8e55545400000003549f4393",
"source_content_hash": "d338493b5deebda4cb8aa3d5a93c77beebf4259d51e27e011ae4868b56ee4508",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/CuttingEdge_INV-15709_test.pdf",
"processing_dropbox_rev": "016516e90037d9300000003549f4393"
}Invoice Timeline
Time
05/09/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "CuttingEdge_INV-15709_test.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/CuttingEdge_INV-15709_test.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/CuttingEdge_INV-15709_test.pdf"
}Time
05/09/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-10-2026-014-INV-002",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3030",
"make_trace_id": "make-20260509_235220_630",
"output_tokens": "411",
"bill_import_id": "bill_78829a124327429ebd541ef3a5b256ba",
"source_file_name": "CuttingEdge_INV-15709_test.pdf",
"claude_message_id": "msg_01FgUHqRABW31yg2AoTpmfA9"
}Time
05/09/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup matched a portal vendor.
Payload
{
"found": true,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": "alias_833ec0f9d087464683364c79c4596767",
"vendor_id": "vendor_f0e14f05ab56487c8d1e736810cc972f",
"process_key": "05-10-2026-014-INV-002",
"vendor_name": "Cutting Edge Inc.",
"make_trace_id": "make-20260509_235220_630",
"bill_import_id": "bill_78829a124327429ebd541ef3a5b256ba",
"canonical_name": "Cutting Edge",
"category_count": 1,
"invoice_number": "15709",
"category_options": [
{
"name": "Building Materials",
"notes": null,
"expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
"fully_qualified_name": "Building Materials",
"quickbooks_account_id": null,
"vendor_expense_category_id": "vec_5b8fe8205cbb40218bafdc034cfdabf0"
}
],
"source_file_name": "CuttingEdge_INV-15709_test.pdf",
"category_selection": {
"method": "single_assignable_category",
"reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
"confidence": 1,
"category_name": "Building Materials",
"expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
"quickbooks_account_id": null,
"selected_expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
"selected_expense_category_name": "Building Materials"
},
"expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
"normalized_alias_key": "cutting edge inc",
"quickbooks_vendor_id": null,
"default_expense_account": "Building Materials"
}Time
05/12/2026
Event
FAILED
Message
Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.
Payload
{
"run_id": "run_b6a1c83c964e4d0daf81cedbf81a725f",
"source": "mark_bill_import_run_failed",
"run_key": "05-10-2026-014",
"recorded_at": "2026-05-13T00:37:56.178591+00:00"
}