Invoice Record

05-10-2026-020-INV-002

Cutting Edge

Back to bill imports

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB

Status

Created in QB

Invoice

15709

Total

$900.00

Invoice data

Detected vendor: Cutting Edge Inc.
Matched vendor: Cutting Edge
Matched alias: Cutting Edge Inc.
Category: Building Materials
Category method: Single assignable category
Invoice date: 02/17/2026
Due date: 03/19/2026
Vendor terms: Due upon receipt
Jkath terms: Net 30
QB Bill ID: 195

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Final file: CuttingEdge_INV-15709.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks

Processing Context

Invoice ID: 05-10-2026-020-INV-002
Run ID: 05-10-2026-020
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed
Source file: CuttingEdge_INV-15709_test.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Project name/address taken from the Notes section of the invoice (4432 Derrymoor Court, Rosemount, MN 55068). Billed to Miranda Jellison at Jkath Design Build. Wallpaper product referenced is Sandberg Linnea Charcoal. No tax applied. Amount paid is $0.00; full $900.00 is due.",
  "terms": "Due upon receipt",
  "total": 900,
  "due_date": "2026-02-20",
  "shipping": 0,
  "subtotal": 900,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.9,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 900,
      "unit_price": 900,
      "description": "RESIDENTIAL WALLCOVERING - POWDER BATH. 4 ROLLS. 11 YARDS EACH NEEDED. Prime for paper and install. (Sandberg Wallpaper - Linnea Charcoal)"
    }
  ],
  "vendor_name": "Cutting Edge Inc.",
  "invoice_date": "2026-02-17",
  "project_name": "4432 Derrymoor Court, Rosemount, MN 55068",
  "invoice_number": "15709"
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_833ec0f9d087464683364c79c4596767",
    "vendor_id": "vendor_f0e14f05ab56487c8d1e736810cc972f",
    "alias_name": "Cutting Edge Inc.",
    "canonical_name": "Cutting Edge",
    "category_count": 1,
    "category_options": [
      {
        "name": "Building Materials",
        "notes": null,
        "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
        "fully_qualified_name": "Building Materials",
        "quickbooks_account_id": "1150040000",
        "vendor_expense_category_id": "vec_5b8fe8205cbb40218bafdc034cfdabf0"
      }
    ],
    "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "normalized_alias_key": "cutting edge inc",
    "quickbooks_vendor_id": "29",
    "quickbooks_account_id": "1150040000",
    "default_expense_account": "Building Materials",
    "invoice_processing_notes": null
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Building Materials",
    "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "quickbooks_account_id": "1150040000",
    "selected_expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "selected_expense_category_name": "Building Materials"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "29",
    "quickbooks_account_id": "1150040000",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "900",
    "doc_number": "15709",
    "vendor_ref": "29",
    "account_ref": "1150040000",
    "quickbooks_bill_id": "195"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "195"
  }
}

Raw payload

{
  "run_id": "run_196692665f364d2380a8b0af3af79a16",
  "source": "make.com",
  "run_key": "05-10-2026-020",
  "make_trace_id": "make-20260510_011437_176",
  "source_file_name": "CuttingEdge_INV-15709_test.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/CuttingEdge_INV-15709_test.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABo5Q",
  "source_dropbox_rev": "016516fb438dd9a00000003549f4393",
  "source_content_hash": "d338493b5deebda4cb8aa3d5a93c77beebf4259d51e27e011ae4868b56ee4508",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/CuttingEdge_INV-15709_test.pdf",
  "processing_dropbox_rev": "016516fb5fba15300000003549f4393"
}

Invoice Timeline

Time

05/10/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "CuttingEdge_INV-15709_test.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/CuttingEdge_INV-15709_test.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/CuttingEdge_INV-15709_test.pdf"
}

Time

05/10/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-10-2026-020-INV-002",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3030",
  "make_trace_id": "make-20260510_011437_176",
  "output_tokens": "403",
  "bill_import_id": "bill_66ed281d1b12435c8eff3dd17614fddd",
  "source_file_name": "CuttingEdge_INV-15709_test.pdf",
  "claude_message_id": "msg_01QsMA9N3K4WtMA1QBkyak1i"
}

Time

05/10/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_833ec0f9d087464683364c79c4596767",
  "vendor_id": "vendor_f0e14f05ab56487c8d1e736810cc972f",
  "process_key": "05-10-2026-020-INV-002",
  "vendor_name": "Cutting Edge Inc.",
  "make_trace_id": "make-20260510_011437_176",
  "bill_import_id": "bill_66ed281d1b12435c8eff3dd17614fddd",
  "canonical_name": "Cutting Edge",
  "category_count": 1,
  "invoice_number": "15709",
  "category_options": [
    {
      "name": "Building Materials",
      "notes": null,
      "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
      "fully_qualified_name": "Building Materials",
      "quickbooks_account_id": "1150040000",
      "vendor_expense_category_id": "vec_5b8fe8205cbb40218bafdc034cfdabf0"
    }
  ],
  "source_file_name": "CuttingEdge_INV-15709_test.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Building Materials",
    "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "quickbooks_account_id": "1150040000",
    "selected_expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "selected_expense_category_name": "Building Materials"
  },
  "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
  "normalized_alias_key": "cutting edge inc",
  "quickbooks_vendor_id": "29",
  "default_expense_account": "Building Materials"
}

Time

05/10/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-10-2026-020-INV-002",
  "vendor_name": "Cutting Edge",
  "make_trace_id": "make-20260510_011437_176",
  "bill_import_id": "bill_66ed281d1b12435c8eff3dd17614fddd",
  "invoice_number": "15709",
  "source_file_name": "CuttingEdge_INV-15709_test.pdf",
  "quickbooks_vendor_id": "29",
  "quickbooks_account_id": "1150040000",
  "existing_quickbooks_bill_id": null
}

Time

05/10/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-10-2026-020-INV-002",
  "make_trace_id": "make-20260510_011437_176",
  "bill_import_id": "bill_66ed281d1b12435c8eff3dd17614fddd",
  "source_file_name": "CuttingEdge_INV-15709_test.pdf",
  "quickbooks_bill_id": "195",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "900",
    "doc_number": "15709",
    "vendor_ref": "29",
    "account_ref": "1150040000",
    "quickbooks_bill_id": "195"
  }
}

Time

05/10/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-10-2026-020-INV-002",
  "make_trace_id": "make-20260510_011437_176",
  "bill_import_id": "bill_66ed281d1b12435c8eff3dd17614fddd",
  "source_file_name": "CuttingEdge_INV-15709_test.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "195"
  },
  "quickbooks_bill_id": "195"
}

Time

05/10/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-10-2026-020-INV-002",
  "make_trace_id": "make-20260510_011437_176",
  "bill_import_id": "bill_66ed281d1b12435c8eff3dd17614fddd",
  "final_file_name": "CuttingEdge_INV-15709.pdf",
  "source_file_name": "CuttingEdge_INV-15709_test.pdf",
  "quickbooks_bill_id": "195"
}