Invoice Record

05-10-2026-022-INV-001

Back to bill imports

Validation Error

Missing vendor name.

Status

Validation error

Invoice

ERR-1001

Total

$125.00

Invoice data

Detected vendor: Not parsed
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 05/10/2026
Due date: 06/09/2026
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: test-invoice-err-1001_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Missing vendor name.

Processing Context

Invoice ID: 05-10-2026-022-INV-001
Run ID: 05-10-2026-022
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed
Source file: test-invoice-err-1001.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "No vendor name is present anywhere on this invoice. vendor_name set to null and confidence set to 0 to route to human review for vendor identification before creating a QuickBooks bill. The line item description 'Mystery construction item' is vague and may also warrant human review. Invoice number ERR-1001 and project name 'Test Validation Failure' suggest this may be a test or placeholder document rather than a real vendor invoice; human review recommended before processing.",
  "terms": null,
  "total": 125,
  "due_date": "2026-05-20",
  "shipping": 0,
  "subtotal": 125,
  "confidence": {
    "total": 0.95,
    "vendor_name": 0,
    "invoice_date": 0.95,
    "project_name": 0.9,
    "invoice_number": 0.95
  },
  "line_items": [
    {
      "qty": null,
      "amount": 125,
      "unit_price": null,
      "description": "Mystery construction item"
    }
  ],
  "vendor_name": null,
  "invoice_date": "2026-05-10",
  "project_name": "Test Validation Failure",
  "invoice_number": "ERR-1001"
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_9b2c9c2196ad448d93f8a8ddd597c717",
  "source": "make.com",
  "run_key": "05-10-2026-022",
  "make_trace_id": "make-20260510_013537_248",
  "source_file_name": "test-invoice-err-1001.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/test-invoice-err-1001.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpIg",
  "source_dropbox_rev": "016516ffb8e749400000003549f4393",
  "source_content_hash": "2a16eb5b7142ae6b210af32935c17a0e615e72ec1152fd29825601031b701d05",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/test-invoice-err-1001.pdf",
  "processing_dropbox_rev": "016516fffff10b100000003549f4393"
}

Invoice Timeline

Time

05/10/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "test-invoice-err-1001.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/test-invoice-err-1001.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/test-invoice-err-1001.pdf"
}

Time

05/10/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-10-2026-022-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "2792",
  "make_trace_id": "make-20260510_013537_248",
  "output_tokens": "334",
  "bill_import_id": "bill_1781b17fa2064c8bba7e216290c78681",
  "source_file_name": "test-invoice-err-1001.pdf",
  "claude_message_id": "msg_01GbUpccuYme2VZeyE3jSEBA"
}

Time

05/10/2026

Event

VALIDATION FAILED

Message

Missing vendor name.

Payload

{
  "total": "125",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-10-2026-022-INV-001",
  "vendor_name": "",
  "invoice_date": "2026-05-10",
  "make_trace_id": "make-20260510_013537_248",
  "bill_import_id": "bill_1781b17fa2064c8bba7e216290c78681",
  "invoice_number": "ERR-1001",
  "final_file_name": "test-invoice-err-1001_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/04 Error/test-invoice-err-1001_VALIDATION-FAILED.pdf",
  "source_file_name": "test-invoice-err-1001.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/test-invoice-err-1001.pdf",
  "sidecar_file_name": "test-invoice-err-1001_VALIDATION-FAILED.json",
  "sidecar_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/04 Error/test-invoice-err-1001_VALIDATION-FAILED.json",
  "validation_details": "Missing vendor name.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/test-invoice-err-1001.pdf"
}