JkathBusiness Portal

Invoice Record

05-10-2026-030-INV-002

Ferguson Enterprises LLC
Back to bill imports

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB

Status

Created in QB

Invoice

2023372

Total

$13,227.00

Invoice data

Matched alias
Ferguson Enterprises LLC
Category
Building Materials
Category method
Claude category selection
Invoice date
02/19/2026
Due date
03/21/2026
Vendor terms
Net 10th Prox
Jkath terms
Net 30
QB Bill ID
210

Category reason

Ferguson Enterprises LLC is a construction supply vendor, and per vendor-specific notes, Ferguson invoices for job materials should be categorized as Building Materials. The line items — a 36" Classic French Door Refrigerator and a Built-In Panel-Ready Dishwasher — are appliances being supplied for a specific residential project (Bonderud - 4432 Derrymoor Ct), indicating these are job-site construction/finish materials rather than general resale purchases. Appliances installed as part of a construction or renovation project are treated as building materials under Ferguson's billing context.

File result

Final file
FergusonEnterprisesLLC_INV-2023372.pdf
Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.
View Bill in QuickBooks

Processing Context

Invoice ID
05-10-2026-030-INV-002
Run ID
05-10-2026-030
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed
Source file
FergusonEnterprisesLLC_INV-2023372_test.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Ferguson branch/store suffix #1657 omitted from vendor_name per rules; noted here. CCY 30 SPD Oven Drop-Down Door (WSPO3050PMSP) was ordered but shipped quantity is 0, so it has a $0.00 amount and is excluded from line_items. USETAX line and Delivery/Uncrate/Set line both show $0.00 and are excluded. Invoice date printed as 02/19/26, interpreted as 2026-02-19 consistent with 2026 batch context. Due date not explicitly stated; terms are Net 10th Prox (payment due by the 10th of the following month).",
  "terms": "Net 10th Prox",
  "total": 13227,
  "due_date": null,
  "shipping": 0,
  "subtotal": 13227,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.97,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 10774,
      "unit_price": 10774,
      "description": "CCY LF 36 Classic French Door Refrigerator (SCL3650UFDO)"
    },
    {
      "qty": 1,
      "amount": 2453,
      "unit_price": 2453,
      "description": "CCY BI Pare DW SS 24 12CYC (CDW2451)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2026-02-19",
  "project_name": "Bonderud - 4432 Derrymoor Ct",
  "invoice_number": "2023372"
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
    "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
    "alias_name": "Ferguson Enterprises LLC",
    "canonical_name": "Ferguson Enterprises LLC",
    "category_count": 2,
    "category_options": [
      {
        "name": "Building Materials",
        "notes": null,
        "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
        "fully_qualified_name": "Building Materials",
        "quickbooks_account_id": "1150040000",
        "vendor_expense_category_id": "vec_dcd4a73cb5a64d3d9b963502d36833b2"
      },
      {
        "name": "Purchases",
        "notes": "Added to exercise multi-category category selection in Make. Claude should choose based on invoice line items and vendor notes.",
        "expense_category_id": "cmoxqtzei0004hjx2z00a1q1n",
        "fully_qualified_name": "Purchases",
        "quickbooks_account_id": "QBO-ACCT-6400",
        "vendor_expense_category_id": "vec_3a57237e9ff54e8c946f7b6d2cc604e2"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "ferguson enterprises llc",
    "quickbooks_vendor_id": "6",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": "For Ferguson invoices, choose Building Materials for construction materials, plumbing supplies, fixtures, pipes, valves, and job materials. Choose Purchases only for general resale or non-project purchase invoices when the line items are not construction/job materials."
  },
  "category_selection": {
    "reason": "Ferguson Enterprises LLC is a construction supply vendor, and per vendor-specific notes, Ferguson invoices for job materials should be categorized as Building Materials. The line items — a 36\" Classic French Door Refrigerator and a Built-In Panel-Ready Dishwasher — are appliances being supplied for a specific residential project (Bonderud - 4432 Derrymoor Ct), indicating these are job-site construction/finish materials rather than general resale purchases. Appliances installed as part of a construction or renovation project are treated as building materials under Ferguson's billing context.",
    "confidence": 0.82,
    "category_name": "Building Materials",
    "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "quickbooks_account_id": "1150040000",
    "selected_expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "selected_expense_category_name": "Building Materials"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "6",
    "quickbooks_account_id": "1150040000",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "multi_category_direct",
    "total": "13227",
    "doc_number": "2023372",
    "vendor_ref": "6",
    "account_ref": "1150040000",
    "quickbooks_bill_id": "210"
  },
  "attachment_uploaded": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "210"
  }
}

Raw payload

{
  "run_id": "run_2ab3618d5f804b589bd6a79790bbc271",
  "source": "make.com",
  "run_key": "05-10-2026-030",
  "make_trace_id": "make-20260510_024920_447",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABo4A",
  "source_dropbox_rev": "0165170da8ce60a00000003549f4393",
  "source_content_hash": "5daf00059abc66e6b538ca76962e8a9919a5e616082a61985089c0e5c5982ac9",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "processing_dropbox_rev": "01651710863bae800000003549f4393"
}

Invoice Timeline

Time

05/10/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/FergusonEnterprisesLLC_INV-2023372_test.pdf"
}

Time

05/10/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-10-2026-030-INV-002",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3534",
  "make_trace_id": "make-20260510_024920_447",
  "output_tokens": "487",
  "bill_import_id": "bill_e8a5bec2d83943c698cd0740403f5681",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "claude_message_id": "msg_01FWcYWTfs7zouHQJXVzV1Lo"
}

Time

05/10/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-10-2026-030-INV-002",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260510_024920_447",
  "bill_import_id": "bill_e8a5bec2d83943c698cd0740403f5681",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "invoice_number": "2023372",
  "category_options": [
    {
      "name": "Building Materials",
      "notes": null,
      "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
      "fully_qualified_name": "Building Materials",
      "quickbooks_account_id": "1150040000",
      "vendor_expense_category_id": "vec_dcd4a73cb5a64d3d9b963502d36833b2"
    },
    {
      "name": "Purchases",
      "notes": "Added to exercise multi-category category selection in Make. Claude should choose based on invoice line items and vendor notes.",
      "expense_category_id": "cmoxqtzei0004hjx2z00a1q1n",
      "fully_qualified_name": "Purchases",
      "quickbooks_account_id": "QBO-ACCT-6400",
      "vendor_expense_category_id": "vec_3a57237e9ff54e8c946f7b6d2cc604e2"
    }
  ],
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": "6",
  "default_expense_account": null
}

Time

05/10/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload
{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-10-2026-030-INV-002",
  "vendor_name": "Ferguson Enterprises LLC",
  "category_name": "Building Materials",
  "make_trace_id": "make-20260510_024920_447",
  "bill_import_id": "bill_e8a5bec2d83943c698cd0740403f5681",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "selection_payload": {
    "reason": "Ferguson Enterprises LLC is a construction supply vendor, and per vendor-specific notes, Ferguson invoices for job materials should be categorized as Building Materials. The line items — a 36\" Classic French Door Refrigerator and a Built-In Panel-Ready Dishwasher — are appliances being supplied for a specific residential project (Bonderud - 4432 Derrymoor Ct), indicating these are job-site construction/finish materials rather than general resale purchases. Appliances installed as part of a construction or renovation project are treated as building materials under Ferguson's billing context.",
    "confidence": 0.82,
    "selected_expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "selected_expense_category_name": "Building Materials"
  },
  "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
  "quickbooks_account_id": "1150040000"
}

Time

05/10/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-10-2026-030-INV-002",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260510_024920_447",
  "bill_import_id": "bill_e8a5bec2d83943c698cd0740403f5681",
  "invoice_number": "2023372",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "quickbooks_vendor_id": "6",
  "quickbooks_account_id": "1150040000",
  "existing_quickbooks_bill_id": null
}

Time

05/10/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-10-2026-030-INV-002",
  "make_trace_id": "make-20260510_024920_447",
  "bill_import_id": "bill_e8a5bec2d83943c698cd0740403f5681",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "quickbooks_bill_id": "210",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "13227",
    "doc_number": "2023372",
    "vendor_ref": "6",
    "account_ref": "1150040000",
    "quickbooks_bill_id": "210"
  }
}

Time

05/10/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-10-2026-030-INV-002",
  "make_trace_id": "make-20260510_024920_447",
  "bill_import_id": "bill_e8a5bec2d83943c698cd0740403f5681",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "210"
  },
  "quickbooks_bill_id": "210"
}

Time

05/10/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-10-2026-030-INV-002",
  "make_trace_id": "make-20260510_024920_447",
  "bill_import_id": "bill_e8a5bec2d83943c698cd0740403f5681",
  "final_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "quickbooks_bill_id": "210"
}