JkathBusiness Portal

Invoice Record

05-11-2026-003-INV-001

Ferguson Enterprises LLC
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Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QBView Invoice in Dropbox

Status

Created in QB

Invoice

2023372

Total

$13,227.00

Invoice data

Matched alias
Ferguson Enterprises LLC
Category
Building Materials
Category method
Claude category selection
Invoice date
02/19/2026
Due date
03/21/2026
Vendor terms
Net 10th Prox
Jkath terms
Net 30
QB Bill ID
212

Category reason

Ferguson Enterprises LLC is a construction supply vendor, and the vendor-specific notes direct Building Materials for job materials on project invoices. This invoice is tied to a specific project (Bonderud - 4432 Derrymoor Ct), and the line items — a 36" Classic French Door Refrigerator and a built-in dishwasher — are appliances being supplied for a construction/renovation project. While these are appliances rather than traditional plumbing or pipe materials, the vendor notes broadly cover 'job materials' for Ferguson project invoices, and the project context confirms these are construction-related installations rather than general resale purchases.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.
View Bill in QuickBooksView Invoice in Dropbox

Processing Context

Invoice ID
05-11-2026-003-INV-001
Run ID
05-11-2026-003
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed
Source file
FergusonEnterprisesLLC_INV-2023372.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Ferguson branch/store suffix #1657 omitted from vendor_name per rules; noted here. CCY 30 SPD Oven Drop-Down Door (WSPO3050PMSP) was ordered but shipped qty is 0, so it has a $0.00 amount and is excluded from line_items. USETAX line and Delivery/Uncrate/Set line both show $0.00 and are excluded. Invoice date printed as 02/19/26, interpreted as 2026-02-19 consistent with 2026 processing batch. Master account number 737714 noted for reference.",
  "terms": "Net 10th Prox",
  "total": 13227,
  "due_date": null,
  "shipping": 0,
  "subtotal": 13227,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.97,
    "invoice_date": 0.95,
    "project_name": 0.92,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 10774,
      "unit_price": 10774,
      "description": "CCY LF 36 Classic French Door Refrigerator (SCL3650UFDO)"
    },
    {
      "qty": 1,
      "amount": 2453,
      "unit_price": 2453,
      "description": "CCY BI Pare DW SS 24 12CYC (CDW2451)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2026-02-19",
  "project_name": "Bonderud - 4432 Derrymoor Ct",
  "invoice_number": "2023372"
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
    "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
    "alias_name": "Ferguson Enterprises LLC",
    "canonical_name": "Ferguson Enterprises LLC",
    "category_count": 2,
    "category_options": [
      {
        "name": "Building Materials",
        "notes": null,
        "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
        "fully_qualified_name": "Building Materials",
        "quickbooks_account_id": "1150040000",
        "vendor_expense_category_id": "vec_dcd4a73cb5a64d3d9b963502d36833b2"
      },
      {
        "name": "Purchases",
        "notes": "Added to exercise multi-category category selection in Make. Claude should choose based on invoice line items and vendor notes.",
        "expense_category_id": "cmoxqtzei0004hjx2z00a1q1n",
        "fully_qualified_name": "Purchases",
        "quickbooks_account_id": "QBO-ACCT-6400",
        "vendor_expense_category_id": "vec_3a57237e9ff54e8c946f7b6d2cc604e2"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "ferguson enterprises llc",
    "quickbooks_vendor_id": "6",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": "For Ferguson invoices, choose Building Materials for construction materials, plumbing supplies, fixtures, pipes, valves, and job materials. Choose Purchases only for general resale or non-project purchase invoices when the line items are not construction/job materials."
  },
  "category_selection": {
    "reason": "Ferguson Enterprises LLC is a construction supply vendor, and the vendor-specific notes direct Building Materials for job materials on project invoices. This invoice is tied to a specific project (Bonderud - 4432 Derrymoor Ct), and the line items — a 36\" Classic French Door Refrigerator and a built-in dishwasher — are appliances being supplied for a construction/renovation project. While these are appliances rather than traditional plumbing or pipe materials, the vendor notes broadly cover 'job materials' for Ferguson project invoices, and the project context confirms these are construction-related installations rather than general resale purchases.",
    "confidence": 0.82,
    "category_name": "Building Materials",
    "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "quickbooks_account_id": "1150040000",
    "selected_expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "selected_expense_category_name": "Building Materials"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "6",
    "quickbooks_account_id": "1150040000",
    "existing_quickbooks_bill_id": "212"
  },
  "duplicate_bill": {
    "path": "multi_category_direct_duplicate",
    "invoice_number": "2023372",
    "existing_quickbooks_bill_id": "212"
  }
}

Raw payload

{
  "run_id": "run_f4a5cb0773a04061b087a5871019f3da",
  "source": "make.com",
  "run_key": "05-11-2026-003",
  "make_trace_id": "make-20260510_204708_970",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/FergusonEnterprisesLLC_INV-2023372.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABo4A",
  "source_dropbox_rev": "016518014d1fa7000000003549f4393",
  "source_content_hash": "5daf00059abc66e6b538ca76962e8a9919a5e616082a61985089c0e5c5982ac9",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/FergusonEnterprisesLLC_INV-2023372.pdf",
  "processing_dropbox_rev": "0165180163b828100000003549f4393"
}

Invoice Timeline

Time

05/10/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/FergusonEnterprisesLLC_INV-2023372.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/FergusonEnterprisesLLC_INV-2023372.pdf"
}

Time

05/10/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-003-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3534",
  "make_trace_id": "make-20260510_204708_970",
  "output_tokens": "469",
  "bill_import_id": "bill_89e47fbfa7f94d8e92ad985b3d51d15d",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "claude_message_id": "msg_011iAAKDnwAMNvHD4rGpnuoP"
}

Time

05/10/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-11-2026-003-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260510_204708_970",
  "bill_import_id": "bill_89e47fbfa7f94d8e92ad985b3d51d15d",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "invoice_number": "2023372",
  "category_options": [
    {
      "name": "Building Materials",
      "notes": null,
      "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
      "fully_qualified_name": "Building Materials",
      "quickbooks_account_id": "1150040000",
      "vendor_expense_category_id": "vec_dcd4a73cb5a64d3d9b963502d36833b2"
    },
    {
      "name": "Purchases",
      "notes": "Added to exercise multi-category category selection in Make. Claude should choose based on invoice line items and vendor notes.",
      "expense_category_id": "cmoxqtzei0004hjx2z00a1q1n",
      "fully_qualified_name": "Purchases",
      "quickbooks_account_id": "QBO-ACCT-6400",
      "vendor_expense_category_id": "vec_3a57237e9ff54e8c946f7b6d2cc604e2"
    }
  ],
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": "6",
  "default_expense_account": null
}

Time

05/10/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload
{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-11-2026-003-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "category_name": "Building Materials",
  "make_trace_id": "make-20260510_204708_970",
  "bill_import_id": "bill_89e47fbfa7f94d8e92ad985b3d51d15d",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "selection_payload": {
    "reason": "Ferguson Enterprises LLC is a construction supply vendor, and the vendor-specific notes direct Building Materials for job materials on project invoices. This invoice is tied to a specific project (Bonderud - 4432 Derrymoor Ct), and the line items — a 36\" Classic French Door Refrigerator and a built-in dishwasher — are appliances being supplied for a construction/renovation project. While these are appliances rather than traditional plumbing or pipe materials, the vendor notes broadly cover 'job materials' for Ferguson project invoices, and the project context confirms these are construction-related installations rather than general resale purchases.",
    "confidence": 0.82,
    "selected_expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "selected_expense_category_name": "Building Materials"
  },
  "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
  "quickbooks_account_id": "1150040000"
}

Time

05/10/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-003-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260510_204708_970",
  "bill_import_id": "bill_89e47fbfa7f94d8e92ad985b3d51d15d",
  "invoice_number": "2023372",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "quickbooks_vendor_id": "6",
  "quickbooks_account_id": "1150040000",
  "existing_quickbooks_bill_id": "212"
}

Time

05/10/2026

Event

DUPLICATE FOUND

Message

Duplicate QuickBooks Bill found.

Payload
{
  "path": "multi_category_direct_duplicate",
  "message": "Duplicate QuickBooks Bill found; no new Bill was created.",
  "process_key": "05-11-2026-003-INV-001",
  "make_trace_id": "make-20260510_204708_970",
  "bill_import_id": "bill_89e47fbfa7f94d8e92ad985b3d51d15d",
  "final_file_name": "FergusonEnterprisesLLC_INV-2023372_DUPLICATE-BILL.pdf",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/l4qwbhvl4wll52juaxvw7/FergusonEnterprisesLLC_INV-2023372_DUPLICATE-BILL.pdf?rlkey=0f33y7m7f5bhd2cceecv28f6r&dl=0",
  "quickbooks_payload": {
    "path": "multi_category_direct_duplicate",
    "invoice_number": "2023372",
    "existing_quickbooks_bill_id": "212"
  },
  "existing_quickbooks_bill_id": "212"
}