Invoice Record
05-11-2026-004-INV-005
Invoice Error
Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.
Status
Error
Invoice
68735-00
Total
$1,658.70
Invoice data
- Detected vendor
- Industrial Lumber & Plywood
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/17/2026
- Due date
- 03/19/2026
- Vendor terms
- 1% 10 Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Final file
- Not finalized
- Outcome
- failed
- Details
- Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.
Processing Context
- Invoice ID
- 05-11-2026-004-INV-005
- Run ID
- 05-11-2026-004
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed
- Source file
- Industrial Lumber Invoice_68735-00.pdf
Stored payloads
Claude parse payload
{
"tax": 124.65,
"notes": "PO# is V051 (CHOWEN MURPHY); project_name extracted from PO# field. ExpressShip Free Delivery line item (Product #F2) excluded from line_items as it has $0.00 amount. Shipping set to 0 as free delivery is included in subtotal at no charge. Cash discount of $15.34 available if paid within terms (1% 10 Net 30). Ship-to address is JKath LLC at 1408 Northland Drive Suite 304, Loading Dock 13, Mendota Heights, MN 55120; bill-to is JKath LLC at 3919 49th Street E, Minneapolis, MN 55417.",
"terms": "1% 10 Net 30",
"total": 1658.7,
"due_date": "2026-03-19",
"shipping": 0,
"subtotal": 1534.05,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 0.85,
"invoice_number": 1
},
"line_items": [
{
"qty": 9,
"amount": 37.8,
"unit_price": 4.2,
"description": "Map S 5/4 S&B P/G RWL P10 H&M 9'-10' (Product #1487)"
},
{
"qty": 12,
"amount": 172.8,
"unit_price": 14.4,
"description": "Oak White Rift 5/4 S&B 9'-10' (Product #6026)"
},
{
"qty": 24,
"amount": 63.6,
"unit_price": 2.65,
"description": "Map S 4/4 S&B P/G 9'-10' H&M Red Leaf FND (Product #1477)"
},
{
"qty": 11,
"amount": 29.15,
"unit_price": 2.65,
"description": "Map S 4/4 S&B P/G 11'-12' H&M Red Leaf FND - NDS 1 BRD 8\"+ WIDE AND 12' LONG (Product #1478)"
},
{
"qty": 10,
"amount": 123.5,
"unit_price": 12.35,
"description": "Oak White Rift 4/4 S&B 9'-10' H&M (Product #6001)"
},
{
"qty": 3,
"amount": 222.9,
"unit_price": 74.3,
"description": "MDF 3/4 4x8 MR50 EcoPlus West Pine 49x97 (Product #42600)"
},
{
"qty": 7,
"amount": 686,
"unit_price": 98,
"description": "Map Nat 3/4 4X8 C2 VC 2SSG 1 STP 7 PLY TSCA Title VI CARB (Product #23361)"
},
{
"qty": 2,
"amount": 198.3,
"unit_price": 99.15,
"description": "HDF ULTRACORE 3/4 4X8 MDF 2S 48.5 X 96.5 (Product #31755)"
}
],
"vendor_name": "Industrial Lumber & Plywood",
"invoice_date": "2026-02-17",
"project_name": "CHOWEN MURPHY",
"invoice_number": "68735-00"
}Vendor match payload
{
"alias_lookup": {
"found": false,
"vendor_name": "Industrial Lumber & Plywood",
"normalized_alias_key": "industrial lumber and plywood"
}
}QB payload
No payload stored.
Raw payload
{
"run_id": "run_0670fa35262d499b8311c21777cb2b73",
"source": "make.com",
"run_key": "05-11-2026-004",
"run_error": {
"source": "manual_stale_run_cleanup",
"message": "Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.",
"run_key": "05-11-2026-004",
"recorded_at": "2026-05-13T00:37:56.8914+00:00"
},
"make_trace_id": "make-20260510_221207_029",
"source_file_name": "Industrial Lumber Invoice_68735-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/Industrial Lumber Invoice_68735-00.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABo0A",
"source_dropbox_rev": "016518143a612d600000003549f4393",
"source_content_hash": "a68dd461b2c32e910e007ebbf400435de9aa064ace909fc813850ad12802778d",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/Industrial Lumber Invoice_68735-00.pdf",
"processing_dropbox_rev": "016518148e7cd6900000003549f4393"
}Invoice Timeline
Time
05/10/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Industrial Lumber Invoice_68735-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/Industrial Lumber Invoice_68735-00.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/Industrial Lumber Invoice_68735-00.pdf"
}Time
05/10/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-004-INV-005",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3497",
"make_trace_id": "make-20260510_221207_029",
"output_tokens": "917",
"bill_import_id": "bill_3d42f7b4e8e24887936aaacb2a7454a2",
"source_file_name": "Industrial Lumber Invoice_68735-00.pdf",
"claude_message_id": "msg_015dADw35KCJoPtVLCY6Ro3F"
}Time
05/10/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup did not match a portal vendor.
Payload
{
"found": false,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": null,
"vendor_id": null,
"process_key": "05-11-2026-004-INV-005",
"vendor_name": "Industrial Lumber & Plywood",
"make_trace_id": "make-20260510_221207_029",
"bill_import_id": "bill_3d42f7b4e8e24887936aaacb2a7454a2",
"canonical_name": null,
"category_count": 0,
"invoice_number": "68735-00",
"category_options": [],
"source_file_name": "Industrial Lumber Invoice_68735-00.pdf",
"expense_category_id": null,
"normalized_alias_key": "industrial lumber and plywood",
"quickbooks_vendor_id": null,
"default_expense_account": null
}Time
05/12/2026
Event
FAILED
Message
Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.
Payload
{
"run_id": "run_0670fa35262d499b8311c21777cb2b73",
"source": "mark_bill_import_run_failed",
"run_key": "05-11-2026-004",
"recorded_at": "2026-05-13T00:37:56.8914+00:00"
}