Invoice Record

05-11-2026-006-INV-001

Ferguson Enterprises LLC

Back to run

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

2023372

Total

$13,227.00

Invoice data

Detected vendor: Ferguson Enterprises LLC
Matched vendor: Ferguson Enterprises LLC
Matched alias: Ferguson Enterprises LLC
Category: Building Materials
Category method: Claude category selection
Invoice date: 02/19/2026
Due date: 03/21/2026
Vendor terms: Net 10th Prox
Jkath terms: Net 30
QB Bill ID: 214

Category reason

Ferguson Enterprises LLC is a construction supply vendor, and the vendor-specific notes direct Building Materials for job materials on project invoices. This invoice is tied to a specific project (Bonderud - 4432 Derrymoor CT), and the line items — a 36" Classic French Door Refrigerator and a built-in dishwasher — are appliances being supplied for a construction/renovation project. Per Ferguson's vendor notes, job materials on project invoices fall under Building Materials rather than Purchases. Confidence is slightly reduced because appliances are not traditional construction materials (e.g., pipes, valves, fixtures), but the project context and vendor guidance support Building Materials as the correct classification.

File result

Final file: FergusonEnterprisesLLC_INV-2023372.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-006-INV-001
Run ID: 05-11-2026-006
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed
Source file: FergusonEnterprisesLLC_INV-2023372_test.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Ferguson branch/store suffix #1657 omitted from vendor_name per rules; noted here. The CCY 30 SPD Oven Drop-Down Door (WSPO3050PMSP) was ordered but not shipped (qty shipped = 0) and shows $0.00 amount, so it is excluded from line_items. The USETAX and delivery/uncrate line items show $0.00 and are excluded. Invoice date printed as 02/19/26, interpreted as 2026-02-19 consistent with processing year 2026. Tax appears to be use-tax handled separately (split off per invoice note); no tax amount is billed on this invoice.",
  "terms": "Net 10th Prox",
  "total": 13227,
  "due_date": null,
  "shipping": 0,
  "subtotal": 13227,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.97,
    "invoice_date": 0.97,
    "project_name": 0.92,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 10774,
      "unit_price": 10774,
      "description": "CCY LF 36 Classic French Door Refrigerator (SCL3650UFDO)"
    },
    {
      "qty": 1,
      "amount": 2453,
      "unit_price": 2453,
      "description": "CCY BI Pare DW SS 24 12CYC (CDW2451)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2026-02-19",
  "project_name": "Bonderud - 4432 Derrymoor CT",
  "invoice_number": "2023372"
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
    "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
    "alias_name": "Ferguson Enterprises LLC",
    "canonical_name": "Ferguson Enterprises LLC",
    "category_count": 2,
    "category_options": [
      {
        "name": "Building Materials",
        "notes": null,
        "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
        "fully_qualified_name": "Building Materials",
        "quickbooks_account_id": "1150040000",
        "vendor_expense_category_id": "vec_dcd4a73cb5a64d3d9b963502d36833b2"
      },
      {
        "name": "Purchases",
        "notes": "Added to exercise multi-category category selection in Make. Claude should choose based on invoice line items and vendor notes.",
        "expense_category_id": "cmoxqtzei0004hjx2z00a1q1n",
        "fully_qualified_name": "Purchases",
        "quickbooks_account_id": "QBO-ACCT-6400",
        "vendor_expense_category_id": "vec_3a57237e9ff54e8c946f7b6d2cc604e2"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "ferguson enterprises llc",
    "quickbooks_vendor_id": "6",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": "For Ferguson invoices, choose Building Materials for construction materials, plumbing supplies, fixtures, pipes, valves, and job materials. Choose Purchases only for general resale or non-project purchase invoices when the line items are not construction/job materials."
  },
  "category_selection": {
    "reason": "Ferguson Enterprises LLC is a construction supply vendor, and the vendor-specific notes direct Building Materials for job materials on project invoices. This invoice is tied to a specific project (Bonderud - 4432 Derrymoor CT), and the line items — a 36\" Classic French Door Refrigerator and a built-in dishwasher — are appliances being supplied for a construction/renovation project. Per Ferguson's vendor notes, job materials on project invoices fall under Building Materials rather than Purchases. Confidence is slightly reduced because appliances are not traditional construction materials (e.g., pipes, valves, fixtures), but the project context and vendor guidance support Building Materials as the correct classification.",
    "confidence": 0.82,
    "category_name": "Building Materials",
    "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "quickbooks_account_id": "1150040000",
    "selected_expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "selected_expense_category_name": "Building Materials"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "6",
    "quickbooks_account_id": "1150040000",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "multi_category_direct",
    "total": "13227",
    "doc_number": "2023372",
    "vendor_ref": "6",
    "account_ref": "1150040000",
    "quickbooks_bill_id": "214"
  },
  "attachment_uploaded": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "214"
  }
}

Raw payload

{
  "run_id": "run_ffcd82b3673544ca938f24be168ba4a7",
  "source": "make.com",
  "run_key": "05-11-2026-006",
  "make_trace_id": "make-20260510_223152_000",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABo4A",
  "source_dropbox_rev": "01651817c2a646e00000003549f4393",
  "source_content_hash": "5daf00059abc66e6b538ca76962e8a9919a5e616082a61985089c0e5c5982ac9",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "processing_dropbox_rev": "01651818cba4f8f00000003549f4393"
}

Invoice Timeline

Time

05/10/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/FergusonEnterprisesLLC_INV-2023372_test.pdf"
}

Time

05/10/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-006-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3534",
  "make_trace_id": "make-20260510_223152_000",
  "output_tokens": "482",
  "bill_import_id": "bill_899b52202788421e9ef133544a68165f",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "claude_message_id": "msg_01TtZfjGgfChYaHQ5EfX4cpr"
}

Time

05/10/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-11-2026-006-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260510_223152_000",
  "bill_import_id": "bill_899b52202788421e9ef133544a68165f",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "invoice_number": "2023372",
  "category_options": [
    {
      "name": "Building Materials",
      "notes": null,
      "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
      "fully_qualified_name": "Building Materials",
      "quickbooks_account_id": "1150040000",
      "vendor_expense_category_id": "vec_dcd4a73cb5a64d3d9b963502d36833b2"
    },
    {
      "name": "Purchases",
      "notes": "Added to exercise multi-category category selection in Make. Claude should choose based on invoice line items and vendor notes.",
      "expense_category_id": "cmoxqtzei0004hjx2z00a1q1n",
      "fully_qualified_name": "Purchases",
      "quickbooks_account_id": "QBO-ACCT-6400",
      "vendor_expense_category_id": "vec_3a57237e9ff54e8c946f7b6d2cc604e2"
    }
  ],
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": "6",
  "default_expense_account": null
}

Time

05/10/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-11-2026-006-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "category_name": "Building Materials",
  "make_trace_id": "make-20260510_223152_000",
  "bill_import_id": "bill_899b52202788421e9ef133544a68165f",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "selection_payload": {
    "reason": "Ferguson Enterprises LLC is a construction supply vendor, and the vendor-specific notes direct Building Materials for job materials on project invoices. This invoice is tied to a specific project (Bonderud - 4432 Derrymoor CT), and the line items — a 36\" Classic French Door Refrigerator and a built-in dishwasher — are appliances being supplied for a construction/renovation project. Per Ferguson's vendor notes, job materials on project invoices fall under Building Materials rather than Purchases. Confidence is slightly reduced because appliances are not traditional construction materials (e.g., pipes, valves, fixtures), but the project context and vendor guidance support Building Materials as the correct classification.",
    "confidence": 0.82,
    "selected_expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
    "selected_expense_category_name": "Building Materials"
  },
  "expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
  "quickbooks_account_id": "1150040000"
}

Time

05/10/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-006-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260510_223152_000",
  "bill_import_id": "bill_899b52202788421e9ef133544a68165f",
  "invoice_number": "2023372",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "quickbooks_vendor_id": "6",
  "quickbooks_account_id": "1150040000",
  "existing_quickbooks_bill_id": null
}

Time

05/10/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-11-2026-006-INV-001",
  "make_trace_id": "make-20260510_223152_000",
  "bill_import_id": "bill_899b52202788421e9ef133544a68165f",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "quickbooks_bill_id": "214",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "13227",
    "doc_number": "2023372",
    "vendor_ref": "6",
    "account_ref": "1150040000",
    "quickbooks_bill_id": "214"
  }
}

Time

05/10/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-11-2026-006-INV-001",
  "make_trace_id": "make-20260510_223152_000",
  "bill_import_id": "bill_899b52202788421e9ef133544a68165f",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "214"
  },
  "quickbooks_bill_id": "214"
}

Time

05/10/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-11-2026-006-INV-001",
  "make_trace_id": "make-20260510_223152_000",
  "bill_import_id": "bill_899b52202788421e9ef133544a68165f",
  "final_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/l4qwbhvl4wll52juaxvw7/FergusonEnterprisesLLC_INV-2023372.pdf?rlkey=mx2wu5e89o4xow2r1ehet8708&dl=0",
  "quickbooks_bill_id": "214"
}