Invoice Record

05-11-2026-011-INV-005

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Validation Error

Claude was not confident enough in the invoice total.

View Invoice in Dropbox

Status

Validation error

Invoice

5260

Total

$220.58

Invoice data

Detected vendor: Brightview Window Cleaning, Inc.
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/17/2026
Due date: 03/19/2026
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: DerrymoorJKathEstimate5260_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Claude was not confident enough in the invoice total.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-011-INV-005
Run ID: 05-11-2026-011
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: DerrymoorJKathEstimate5260.pdf

Stored payloads

Claude parse payload

{
  "tax": 16.58,
  "notes": "This document is an ESTIMATE (quote/proposal), not a vendor invoice or bill. It includes Accept/Decline buttons and is labeled 'Estimate'. It should not be entered as an unpaid bill in QuickBooks without human review and confirmation that the work has been completed and a formal invoice issued. Total confidence set to 0 and project_name set to null as this is not a billable invoice. Customer referenced is 'Derrymoor (JKath)' at 4432 Derrymoor Court, Rosemount, MN 55068.",
  "terms": null,
  "total": 220.58,
  "due_date": null,
  "shipping": 0,
  "subtotal": 204,
  "confidence": {
    "total": 0,
    "vendor_name": 0.95,
    "invoice_date": 0.95,
    "project_name": 0,
    "invoice_number": 0.95
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 204,
      "unit_price": 204,
      "description": "Windows (Interior & Exterior)"
    }
  ],
  "vendor_name": "Brightview Window Cleaning, Inc.",
  "invoice_date": "2026-02-17",
  "project_name": null,
  "invoice_number": "5260"
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_2c1b633e6eef4b8eb031bf67cbb833a3",
  "source": "make.com",
  "run_key": "05-11-2026-011",
  "make_trace_id": "make-20260511_103553_634",
  "source_file_name": "DerrymoorJKathEstimate5260.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DerrymoorJKathEstimate5260.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpYg",
  "source_dropbox_rev": "016518c734df35b00000003549f4393",
  "source_content_hash": "2fb6c72c7e10b713c73a49d872f50fb872e0c8163733c9ba8ea0ee68054b7854",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DerrymoorJKathEstimate5260.pdf",
  "processing_dropbox_rev": "016518c845c526f00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "DerrymoorJKathEstimate5260.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DerrymoorJKathEstimate5260.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DerrymoorJKathEstimate5260.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-011-INV-005",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "2930",
  "make_trace_id": "make-20260511_103553_634",
  "output_tokens": "357",
  "bill_import_id": "bill_fb9687b7a5cc4cb8a9847dc556dad9c5",
  "source_file_name": "DerrymoorJKathEstimate5260.pdf",
  "claude_message_id": "msg_01Neb3NwCc8atM3Egitd7UwV"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Claude was not confident enough in the invoice total.

Payload

{
  "total": "220.58",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-011-INV-005",
  "vendor_name": "Brightview Window Cleaning, Inc.",
  "invoice_date": "2026-02-17",
  "make_trace_id": "make-20260511_103553_634",
  "bill_import_id": "bill_fb9687b7a5cc4cb8a9847dc556dad9c5",
  "invoice_number": "5260",
  "final_file_name": "DerrymoorJKathEstimate5260_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/DerrymoorJKathEstimate5260_VALIDATION-FAILED.pdf",
  "source_file_name": "DerrymoorJKathEstimate5260.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DerrymoorJKathEstimate5260.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/re2xos18zhuhlibtay5av/DerrymoorJKathEstimate5260_VALIDATION-FAILED.pdf?rlkey=55isjuy6894j1sf3u0v4t5szv&dl=0",
  "validation_details": "Claude was not confident enough in the invoice total.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DerrymoorJKathEstimate5260.pdf"
}