Invoice Record

05-11-2026-011-INV-006

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Missing Category Options

Vendor matched in the portal, but no assignable expense categories are configured for this vendor.

View Invoice in Dropbox

Status

Missing category options

Invoice

P202932

Total

$116.52

Invoice data

Detected vendor: Richelieu America
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/19/2026
Due date: 03/21/2026
Vendor terms: Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Richelieu P202932_MISSING-CATEGORY.pdf
Outcome: missing_category_options
Details: Vendor matched in the portal, but no assignable expense categories are configured for this vendor.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-011-INV-006
Run ID: 05-11-2026-011
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Richelieu P202932.pdf

Stored payloads

Claude parse payload

{
  "tax": 8.76,
  "notes": "Invoice is from Richelieu Detroit, a division of Richelieu America Ltd; branch/division suffix omitted from vendor_name. Customer No. 391560, Store No. 000, Federal Tax Number 6962559. Customer order reference: 145-2 DERRYMOOR CL. Terms stated as N 30 (Net 30). Service charge of 2.00% per month on past due accounts.",
  "terms": "Net 30",
  "total": 116.52,
  "due_date": null,
  "shipping": 0,
  "subtotal": 107.76,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.95,
    "invoice_date": 0.99,
    "project_name": 0.97,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 3,
      "amount": 107.76,
      "unit_price": 35.92,
      "description": "ROUND.ROD 14G.1-5/16\"X8' ORB (1215608ORB) - 145-2 Derrymoor Closet"
    }
  ],
  "vendor_name": "Richelieu America",
  "invoice_date": "2026-02-19",
  "project_name": "145-2 Derrymoor Closet",
  "invoice_number": "P202932"
}

Vendor match payload

{
  "alias_lookup": {
    "found": false,
    "vendor_name": "Richelieu America",
    "normalized_alias_key": "richelieu america"
  }
}

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_2c1b633e6eef4b8eb031bf67cbb833a3",
  "source": "make.com",
  "run_key": "05-11-2026-011",
  "make_trace_id": "make-20260511_103553_634",
  "source_file_name": "Richelieu P202932.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P202932.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpXg",
  "source_dropbox_rev": "016518c73afb80600000003549f4393",
  "source_content_hash": "b38885b3ede8c4efeec646546d0188acddab38462f7ed11ce6ffcaef24a8a01d",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P202932.pdf",
  "processing_dropbox_rev": "016518c8523adf900000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Richelieu P202932.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P202932.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P202932.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-011-INV-006",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3174",
  "make_trace_id": "make-20260511_103553_634",
  "output_tokens": "389",
  "bill_import_id": "bill_40e9b6f9de3e44628b5d861111ff6658",
  "source_file_name": "Richelieu P202932.pdf",
  "claude_message_id": "msg_019D1MVpDbu44NGpMnaFD9fa"
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup did not match a portal vendor.

Payload

{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-11-2026-011-INV-006",
  "vendor_name": "Richelieu America",
  "make_trace_id": "make-20260511_103553_634",
  "bill_import_id": "bill_40e9b6f9de3e44628b5d861111ff6658",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "P202932",
  "category_options": [],
  "source_file_name": "Richelieu P202932.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "richelieu america",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/11/2026

Event

FAILED

Message

Vendor matched in the portal, but no assignable expense categories are configured for this vendor.

Payload

{
  "path": "missing_category_options",
  "status": "MISSING_CATEGORY_OPTIONS",
  "details": "Vendor matched in the portal, but no assignable expense categories are configured for this vendor.",
  "message": "Vendor matched but has no assignable expense categories.",
  "outcome": "missing_category_options",
  "process_key": "05-11-2026-011-INV-006",
  "make_trace_id": "make-20260511_103553_634",
  "bill_import_id": "bill_40e9b6f9de3e44628b5d861111ff6658",
  "category_count": "0",
  "final_file_name": "Richelieu P202932_MISSING-CATEGORY.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Richelieu P202932_MISSING-CATEGORY.pdf",
  "source_file_name": "Richelieu P202932.pdf",
  "matched_vendor_id": "",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ynr9ykkot78vu9lv9q0jh/Richelieu-P202932_MISSING-CATEGORY.pdf?rlkey=pdx1euvszn235bi6ttheewhu5&dl=0",
  "matched_vendor_name": "",
  "quickbooks_vendor_id": ""
}