Invoice Record

05-11-2026-014-INV-003

Richelieu America Ltd

Back to run

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

P202932

Total

$116.52

Invoice data

Detected vendor: Richelieu America
Matched vendor: Richelieu America Ltd
Matched alias: Richelieu America
Category: Building Materials:Accessories
Category method: Claude category selection
Invoice date: 02/19/2026
Due date: 03/21/2026
Vendor terms: Net 30
Jkath terms: Net 30
QB Bill ID: 238

Category reason

The line item is a round rod (ROUND.ROD 14G.1-5/16 X8' ORB) from Richelieu America, a hardware and cabinet accessories supplier. This item is a closet rod/hanging rod, which is a closet accessory hardware component rather than a primary cabinet material or a tool. Richelieu is well known for supplying cabinet and closet accessories, and a closet rod fits the 'Accessories' category (mapped from Building Materials:Accessories) more precisely than Cabinet Materials or Tools.

File result

Final file: RichelieuAmericaLtd_INV-P202932.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-014-INV-003
Run ID: 05-11-2026-014
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: RichelieuAmericaLtd_INV-P202932.pdf

Stored payloads

Claude parse payload

{
  "tax": 8.76,
  "notes": "Invoice is from Richelieu Detroit, a division of Richelieu America Ltd; branch/division suffix omitted from vendor_name. Customer No. 391560, Store No. 000, Federal Tax Number 6962559. Customer order reference: 145-2 DERRYMOOR CL. Terms stated as N 30 (Net 30). Service charge of 2.00% per month on past due accounts. No cash discount date provided.",
  "terms": "Net 30",
  "total": 116.52,
  "due_date": null,
  "shipping": 0,
  "subtotal": 107.76,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.95,
    "invoice_date": 0.99,
    "project_name": 0.97,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 3,
      "amount": 107.76,
      "unit_price": 35.92,
      "description": "ROUND.ROD 14G.1-5/16\"X8' ORB (1215608ORB) - 145-2 Derrymoor Closet"
    }
  ],
  "vendor_name": "Richelieu America",
  "invoice_date": "2026-02-19",
  "project_name": "145-2 Derrymoor Closet",
  "invoice_number": "P202932"
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_917a23e267804b8f89bcb620c7404f3f",
    "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
    "alias_name": "Richelieu America",
    "canonical_name": "Richelieu America Ltd",
    "category_count": 3,
    "category_options": [
      {
        "name": "Accessories",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (1).",
        "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
        "fully_qualified_name": "Building Materials:Accessories",
        "quickbooks_account_id": "103",
        "vendor_expense_category_id": "cmp1batgz000i13pfluyh5qes"
      },
      {
        "name": "Cabinet Materials",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (11).",
        "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
        "fully_qualified_name": "Building Materials:Cabinet Materials",
        "quickbooks_account_id": "105",
        "vendor_expense_category_id": "cmp1batjh000k13pfg260awt7"
      },
      {
        "name": "Tools",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (23).",
        "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
        "fully_qualified_name": "Building Materials:Tools",
        "quickbooks_account_id": "116",
        "vendor_expense_category_id": "cmp1batly000m13pffzwozqmk"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "richelieu america",
    "quickbooks_vendor_id": "89",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "The line item is a round rod (ROUND.ROD 14G.1-5/16 X8' ORB) from Richelieu America, a hardware and cabinet accessories supplier. This item is a closet rod/hanging rod, which is a closet accessory hardware component rather than a primary cabinet material or a tool. Richelieu is well known for supplying cabinet and closet accessories, and a closet rod fits the 'Accessories' category (mapped from Building Materials:Accessories) more precisely than Cabinet Materials or Tools.",
    "confidence": 0.82,
    "category_name": "Accessories",
    "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "quickbooks_account_id": "103",
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "89",
    "quickbooks_account_id": "103",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "multi_category_direct",
    "total": "116.52",
    "doc_number": "P202932",
    "vendor_ref": "89",
    "account_ref": "103",
    "quickbooks_bill_id": "238",
    "resolved_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17"
  },
  "attachment_uploaded": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "238"
  }
}

Raw payload

{
  "run_id": "run_3cc7b33d630f49bf9e305f1e8611ec19",
  "source": "make.com",
  "run_key": "05-11-2026-014",
  "make_trace_id": "make-20260511_113003_374",
  "source_file_name": "RichelieuAmericaLtd_INV-P202932.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/RichelieuAmericaLtd_INV-P202932.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpXg",
  "source_dropbox_rev": "016518d418ff18100000003549f4393",
  "source_content_hash": "b38885b3ede8c4efeec646546d0188acddab38462f7ed11ce6ffcaef24a8a01d",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/RichelieuAmericaLtd_INV-P202932.pdf",
  "processing_dropbox_rev": "016518d449a007f00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "RichelieuAmericaLtd_INV-P202932.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/RichelieuAmericaLtd_INV-P202932.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/RichelieuAmericaLtd_INV-P202932.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-014-INV-003",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3174",
  "make_trace_id": "make-20260511_113003_374",
  "output_tokens": "395",
  "bill_import_id": "bill_daf59bf2470948f982daa852a5f0a0bf",
  "source_file_name": "RichelieuAmericaLtd_INV-P202932.pdf",
  "claude_message_id": "msg_01WtGN24XQeebiBShVwuiFWM"
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_917a23e267804b8f89bcb620c7404f3f",
  "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
  "process_key": "05-11-2026-014-INV-003",
  "vendor_name": "Richelieu America",
  "make_trace_id": "make-20260511_113003_374",
  "bill_import_id": "bill_daf59bf2470948f982daa852a5f0a0bf",
  "canonical_name": "Richelieu America Ltd",
  "category_count": 3,
  "invoice_number": "P202932",
  "category_options": [
    {
      "name": "Accessories",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (1).",
      "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
      "fully_qualified_name": "Building Materials:Accessories",
      "quickbooks_account_id": "103",
      "vendor_expense_category_id": "cmp1batgz000i13pfluyh5qes"
    },
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (11).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1batjh000k13pfg260awt7"
    },
    {
      "name": "Tools",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (23).",
      "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
      "fully_qualified_name": "Building Materials:Tools",
      "quickbooks_account_id": "116",
      "vendor_expense_category_id": "cmp1batly000m13pffzwozqmk"
    }
  ],
  "source_file_name": "RichelieuAmericaLtd_INV-P202932.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "richelieu america",
  "quickbooks_vendor_id": "89",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/11/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-11-2026-014-INV-003",
  "vendor_name": "Richelieu America Ltd",
  "category_name": "Accessories",
  "make_trace_id": "make-20260511_113003_374",
  "bill_import_id": "bill_daf59bf2470948f982daa852a5f0a0bf",
  "source_file_name": "RichelieuAmericaLtd_INV-P202932.pdf",
  "selection_payload": {
    "reason": "The line item is a round rod (ROUND.ROD 14G.1-5/16 X8' ORB) from Richelieu America, a hardware and cabinet accessories supplier. This item is a closet rod/hanging rod, which is a closet accessory hardware component rather than a primary cabinet material or a tool. Richelieu is well known for supplying cabinet and closet accessories, and a closet rod fits the 'Accessories' category (mapped from Building Materials:Accessories) more precisely than Cabinet Materials or Tools.",
    "confidence": 0.82,
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  },
  "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
  "quickbooks_account_id": "103"
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-014-INV-003",
  "vendor_name": "Richelieu America Ltd",
  "make_trace_id": "make-20260511_113003_374",
  "bill_import_id": "bill_daf59bf2470948f982daa852a5f0a0bf",
  "invoice_number": "P202932",
  "source_file_name": "RichelieuAmericaLtd_INV-P202932.pdf",
  "quickbooks_vendor_id": "89",
  "quickbooks_account_id": "103",
  "existing_quickbooks_bill_id": null
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-11-2026-014-INV-003",
  "make_trace_id": "make-20260511_113003_374",
  "bill_import_id": "bill_daf59bf2470948f982daa852a5f0a0bf",
  "source_file_name": "RichelieuAmericaLtd_INV-P202932.pdf",
  "quickbooks_bill_id": "238",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "116.52",
    "doc_number": "P202932",
    "vendor_ref": "89",
    "account_ref": "103",
    "quickbooks_bill_id": "238"
  },
  "quickbooks_account_id": "103",
  "resolved_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-11-2026-014-INV-003",
  "make_trace_id": "make-20260511_113003_374",
  "bill_import_id": "bill_daf59bf2470948f982daa852a5f0a0bf",
  "source_file_name": "RichelieuAmericaLtd_INV-P202932.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "238"
  },
  "quickbooks_bill_id": "238"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-11-2026-014-INV-003",
  "make_trace_id": "make-20260511_113003_374",
  "bill_import_id": "bill_daf59bf2470948f982daa852a5f0a0bf",
  "final_file_name": "RichelieuAmericaLtd_INV-P202932.pdf",
  "source_file_name": "RichelieuAmericaLtd_INV-P202932.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ynr9ykkot78vu9lv9q0jh/RichelieuAmericaLtd_INV-P202932.pdf?rlkey=fa7lrtjrijp6qgpndxgyla5fk&dl=0",
  "quickbooks_bill_id": "238"
}