Invoice Record

05-11-2026-015-INV-002

Ferguson Enterprises LLC

Back to run

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

2023372

Total

$13,227.00

Invoice data

Detected vendor: Ferguson Enterprises LLC
Matched vendor: Ferguson Enterprises LLC
Matched alias: Ferguson Enterprises LLC
Category: Building Materials:Appliances
Category method: Claude category selection
Invoice date: 02/19/2026
Due date: 03/21/2026
Vendor terms: Net 10th Prox
Jkath terms: Net 30
QB Bill ID: 242

Category reason

Both line items are clearly appliances: a Classic French Door Refrigerator (SCL3650UFDO) and a Built-In Dishwasher (CDW2451). These map directly to the Appliances category. Although Ferguson invoices default to Building Materials for plumbing/construction supplies per vendor notes, these are appliances, making the Appliances category the correct and specific match.

File result

Final file: FergusonEnterprisesLLC_INV-2023372.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-015-INV-002
Run ID: 05-11-2026-015
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: FergusonEnterprisesLLC_INV-2023372.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Vendor branch suffix #1657 omitted from vendor_name per rules. CCY 30 SPD Oven Drop-Down Door (WSPO3050PMSP) was ordered but shipped quantity is 0, so it has no charge and is excluded from line items. Delivery/uncrate line item (;FADIHUS) has $0.00 amount and is excluded. Use-tax line item has $0.00 amount and is excluded. Shipping set to 0 as delivery line item shows $0.00. Invoice date 02/19/26 interpreted as 2026-02-19 consistent with 2026 batch context.",
  "terms": "Net 10th Prox",
  "total": 13227,
  "due_date": null,
  "shipping": 0,
  "subtotal": 13227,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.97,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 10774,
      "unit_price": 10774,
      "description": "CCY LF 36 Classic French Door Refrigerator (SCL3650UFDO, Serial# 4970428)"
    },
    {
      "qty": 1,
      "amount": 2453,
      "unit_price": 2453,
      "description": "CCY BI Pare DW SS 24 12CYC (CDW2451, Serial# 20196583)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2026-02-19",
  "project_name": "4432 Derrymoor CT - Bonderud",
  "invoice_number": "2023372"
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
    "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
    "alias_name": "Ferguson Enterprises LLC",
    "canonical_name": "Ferguson Enterprises LLC",
    "category_count": 2,
    "category_options": [
      {
        "name": "Appliances",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
        "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
        "fully_qualified_name": "Building Materials:Appliances",
        "quickbooks_account_id": "104",
        "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
      },
      {
        "name": "Plumbing",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
        "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
        "fully_qualified_name": "Building Materials:Plumbing",
        "quickbooks_account_id": "113",
        "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "ferguson enterprises llc",
    "quickbooks_vendor_id": "6",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": "For Ferguson invoices, choose Building Materials for construction materials, plumbing supplies, fixtures, pipes, valves, and job materials. Choose Purchases only for general resale or non-project purchase invoices when the line items are not construction/job materials.",
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "Both line items are clearly appliances: a Classic French Door Refrigerator (SCL3650UFDO) and a Built-In Dishwasher (CDW2451). These map directly to the Appliances category. Although Ferguson invoices default to Building Materials for plumbing/construction supplies per vendor notes, these are appliances, making the Appliances category the correct and specific match.",
    "confidence": 0.99,
    "category_name": "Appliances",
    "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
    "quickbooks_account_id": "104",
    "selected_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
    "selected_expense_category_name": "Appliances"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "6",
    "quickbooks_account_id": "104",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "multi_category_direct",
    "total": "13227",
    "doc_number": "2023372",
    "vendor_ref": "6",
    "account_ref": "104",
    "quickbooks_bill_id": "242",
    "resolved_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238"
  },
  "attachment_uploaded": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "242"
  }
}

Raw payload

{
  "run_id": "run_6f99bd4770fe4393801ef5c9949cf8ea",
  "source": "make.com",
  "run_key": "05-11-2026-015",
  "make_trace_id": "make-20260511_114348_372",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/FergusonEnterprisesLLC_INV-2023372.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpJg",
  "source_dropbox_rev": "016518d6d342dd100000003549f4393",
  "source_content_hash": "5daf00059abc66e6b538ca76962e8a9919a5e616082a61985089c0e5c5982ac9",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/FergusonEnterprisesLLC_INV-2023372.pdf",
  "processing_dropbox_rev": "016518d746eba9d00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/FergusonEnterprisesLLC_INV-2023372.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/FergusonEnterprisesLLC_INV-2023372.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-015-INV-002",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3534",
  "make_trace_id": "make-20260511_114348_372",
  "output_tokens": "490",
  "bill_import_id": "bill_f4af2dfe3ddc4c90aea5843ab9626b2c",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "claude_message_id": "msg_01XJ8jRu2PPF9xm2zpneA5za"
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-11-2026-015-INV-002",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260511_114348_372",
  "bill_import_id": "bill_f4af2dfe3ddc4c90aea5843ab9626b2c",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "invoice_number": "2023372",
  "category_options": [
    {
      "name": "Appliances",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
      "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
      "fully_qualified_name": "Building Materials:Appliances",
      "quickbooks_account_id": "104",
      "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
    },
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
      "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
      "fully_qualified_name": "Building Materials:Plumbing",
      "quickbooks_account_id": "113",
      "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
    }
  ],
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": "6",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/11/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-11-2026-015-INV-002",
  "vendor_name": "Ferguson Enterprises LLC",
  "category_name": "Appliances",
  "make_trace_id": "make-20260511_114348_372",
  "bill_import_id": "bill_f4af2dfe3ddc4c90aea5843ab9626b2c",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "selection_payload": {
    "reason": "Both line items are clearly appliances: a Classic French Door Refrigerator (SCL3650UFDO) and a Built-In Dishwasher (CDW2451). These map directly to the Appliances category. Although Ferguson invoices default to Building Materials for plumbing/construction supplies per vendor notes, these are appliances, making the Appliances category the correct and specific match.",
    "confidence": 0.99,
    "selected_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
    "selected_expense_category_name": "Appliances"
  },
  "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
  "quickbooks_account_id": "104"
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-015-INV-002",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260511_114348_372",
  "bill_import_id": "bill_f4af2dfe3ddc4c90aea5843ab9626b2c",
  "invoice_number": "2023372",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "quickbooks_vendor_id": "6",
  "quickbooks_account_id": "104",
  "existing_quickbooks_bill_id": null
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-11-2026-015-INV-002",
  "make_trace_id": "make-20260511_114348_372",
  "bill_import_id": "bill_f4af2dfe3ddc4c90aea5843ab9626b2c",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "quickbooks_bill_id": "242",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "13227",
    "doc_number": "2023372",
    "vendor_ref": "6",
    "account_ref": "104",
    "quickbooks_bill_id": "242"
  },
  "quickbooks_account_id": "104",
  "resolved_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-11-2026-015-INV-002",
  "make_trace_id": "make-20260511_114348_372",
  "bill_import_id": "bill_f4af2dfe3ddc4c90aea5843ab9626b2c",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "242"
  },
  "quickbooks_bill_id": "242"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-11-2026-015-INV-002",
  "make_trace_id": "make-20260511_114348_372",
  "bill_import_id": "bill_f4af2dfe3ddc4c90aea5843ab9626b2c",
  "final_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/mqimpq2v3cyi9crmw4j0l/FergusonEnterprisesLLC_INV-2023372.pdf?rlkey=tzsbinncfql1zzinsdsatfz5t&dl=0",
  "quickbooks_bill_id": "242"
}