JkathBusiness Portal

Invoice Record

05-11-2026-015-INV-007

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Validation Error

Missing invoice number.

View Invoice in Dropbox

Status

Validation error

Invoice

Not set

Total

$350.00

Invoice data

Detected vendor
Ruiz painting llc
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
02/01/2026
Due date
03/03/2026
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Missing invoice number.
View Invoice in Dropbox

Processing Context

Invoice ID
05-11-2026-015-INV-007
Run ID
05-11-2026-015
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Ruiz 2_VALIDATION-FAILED.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice number is not present on this document. The date field shows only '2/2026' with no specific day; invoice_date set to 2026-02-01 as best approximation. The spreadsheet formula errors (#VALUE!) appear in the SUBTOTAL, SALES TAX, and TOTAL fields, indicating the template was not properly filled out. Only one line item has an amount ($350.00); the stair walls line item has no amount entered. The total has been inferred as $350.00 based on the only visible line item amount, but this may be incomplete if the stair walls line item was intended to have a separate charge. Human review recommended to confirm total and whether the stair walls line item has a missing amount.",
  "terms": null,
  "total": 350,
  "due_date": null,
  "shipping": 0,
  "subtotal": 350,
  "confidence": {
    "total": 0.6,
    "vendor_name": 0.95,
    "invoice_date": 0.7,
    "project_name": 0.8,
    "invoice_number": 0
  },
  "line_items": [
    {
      "qty": null,
      "amount": 350,
      "unit_price": null,
      "description": "Mud room small repair floated sand and paint"
    },
    {
      "qty": null,
      "amount": 0,
      "unit_price": null,
      "description": "Stair walls small repair floated stucco texture and paint"
    }
  ],
  "vendor_name": "Ruiz painting llc",
  "invoice_date": "2026-02-01",
  "project_name": "1969 summit ave St. Paul mn 55015",
  "invoice_number": null
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_6f99bd4770fe4393801ef5c9949cf8ea",
  "source": "make.com",
  "run_key": "05-11-2026-015",
  "make_trace_id": "make-20260511_114348_372",
  "source_file_name": "Ruiz 2_VALIDATION-FAILED.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz 2_VALIDATION-FAILED.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpYQ",
  "source_dropbox_rev": "016518d6d7e062100000003549f4393",
  "source_content_hash": "d1b7cadaa622ad28e295fc3fc345bf9389b6c5b28e9a2add29fcd4266f8a9c0e",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz 2_VALIDATION-FAILED.pdf",
  "processing_dropbox_rev": "016518d7a42260700000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Ruiz 2_VALIDATION-FAILED.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz 2_VALIDATION-FAILED.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz 2_VALIDATION-FAILED.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-015-INV-007",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4394",
  "make_trace_id": "make-20260511_114348_372",
  "output_tokens": "440",
  "bill_import_id": "bill_f3497c85db0c4ff3ad790d90ce2ad9ec",
  "source_file_name": "Ruiz 2_VALIDATION-FAILED.pdf",
  "claude_message_id": "msg_01MVmNnqUm1ym3zPJsPTgLAo"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing invoice number.

Payload
{
  "total": "350",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-015-INV-007",
  "vendor_name": "Ruiz painting llc",
  "invoice_date": "2026-02-01",
  "make_trace_id": "make-20260511_114348_372",
  "bill_import_id": "bill_f3497c85db0c4ff3ad790d90ce2ad9ec",
  "invoice_number": "",
  "final_file_name": "Ruiz 2_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Ruiz 2_VALIDATION-FAILED.pdf",
  "source_file_name": "Ruiz 2_VALIDATION-FAILED.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz 2_VALIDATION-FAILED.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/nmfx6rcxuevff44os39c2/Ruiz-2_VALIDATION-FAILED.pdf?rlkey=vdhyouq1lwl02e85dj3p0vnjw&dl=0",
  "validation_details": "Missing invoice number.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz 2_VALIDATION-FAILED.pdf"
}