05-12-2026-011-INV-001

{
  "tax": 0,
  "notes": "This is a vendor credit memo from JJ Woodcraft LLC crediting Jkath LLC $42.75 for returned cabinet hardware. Total is negative per credit memo convention. is_billable_invoice set to true so workflow can create a QuickBooks VendorCredit. No project name is stated on the document.",
  "terms": "Net 30",
  "total": -42.75,
  "due_date": null,
  "shipping": 0,
  "subtotal": -42.75,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": null,
      "amount": -42.75,
      "unit_price": null,
      "description": "Credit for returned cabinet hardware"
    }
  ],
  "vendor_name": "JJ Woodcraft LLC",
  "invoice_date": "2026-05-11",
  "project_name": null,
  "document_type": "credit_memo",
  "invoice_number": "TEST-CREDIT-202605120120",
  "is_billable_invoice": true
}

{
  "alias_lookup": {
    "found": true,
    "alias_id": "cmp1abcyx0032agtbsv00x1fg",
    "vendor_id": "vend_ed86bd47d24c4cf9a2ea9e9cc8fbd61a",
    "alias_name": "JJ Woodcraft LLC",
    "canonical_name": "JJ Woodcraft LLC",
    "category_count": 2,
    "category_options": [
      {
        "name": "Cabinet Materials",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (1).",
        "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
        "fully_qualified_name": "Building Materials:Cabinet Materials",
        "quickbooks_account_id": "105",
        "vendor_expense_category_id": "cmp1baw22002213pf5zdddkyd"
      },
      {
        "name": "Carpentry",
        "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpentry (10).",
        "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
        "fully_qualified_name": "Building Services:Carpentry",
        "quickbooks_account_id": "119",
        "vendor_expense_category_id": "cmp1baw4m002413pf2c6i6fia"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "jj woodcraft llc",
    "quickbooks_vendor_id": "41",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "The line item explicitly describes a credit for returned cabinet hardware, which directly maps to Cabinet Materials. Cabinet hardware is a material component used in cabinet construction and falls under the Cabinet Materials category. The vendor JJ Woodcraft LLC also aligns with woodworking/cabinet-related work, and the negative amount (-42.75) represents a credit/return of previously purchased cabinet materials rather than a service rendered, making Carpentry (a services category) inappropriate.",
    "confidence": 0.92,
    "category_name": "Cabinet Materials",
    "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "quickbooks_account_id": "105",
    "selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "selected_expense_category_name": "Cabinet Materials"
  }
}

{
  "lookup": {
    "quickbooks_vendor_id": "41",
    "quickbooks_account_id": "105",
    "existing_quickbooks_bill_id": null
  }
}

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  "source": "make.com",
  "run_key": "05-12-2026-011",
  "run_error": {
    "source": "manual_stale_run_cleanup",
    "message": "Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.",
    "run_key": "05-12-2026-011",
    "recorded_at": "2026-05-13T00:37:58.017659+00:00"
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  "make_trace_id": "make-20260511_202046_385",
  "source_file_name": "jj-woodcraft-credit-negative-202605120120.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/jj-woodcraft-credit-negative-202605120120.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABp8A",
  "source_dropbox_rev": "0165194ac33252500000003549f4393",
  "source_content_hash": "17eea414d318a194c6e500a1d0d814917b4cc817088cc51fa65ab7e8208d8668",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/jj-woodcraft-credit-negative-202605120120.pdf",
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