Invoice Error
Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.
Status
Error
Invoice
TERM-051126-NT30
Total
$123.45
Invoice data
- Detected vendor
- JJ Woodcraft LLC
- Matched vendor
- JJ Woodcraft LLC
- Matched alias
- JJ Woodcraft LLC
- Category
- Building Materials:Cabinet Materials
- Category method
- Claude category selection
- Invoice date
- 05/11/2026
- Due date
- 06/10/2026
- Vendor terms
- Due on Receipt
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
Category reason
The line item is explicitly described as 'Cabinet shop materials,' which directly aligns with the Cabinet Materials category. The vendor JJ Woodcraft LLC is a woodcraft supplier, further supporting materials rather than labor/services. The Carpentry category is mapped to building services (labor), whereas this invoice reflects a materials purchase with no indication of installation or carpentry labor.
File result
- Final file
- Not finalized
- Outcome
- failed
- Details
- Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.
Processing Context
- Invoice ID
- 05-12-2026-016-INV-001
- Run ID
- 05-12-2026-016
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice terms on the document are listed as 'Due on Receipt' with a due date matching the invoice date (05/11/2026), despite the invoice number containing 'NT30' suggesting a Net 30 arrangement. The vendor due date and vendor terms as printed have been captured as-is. No ambiguities in OCR quality; document is clean and digital.",
"terms": "Due on Receipt",
"total": 123.45,
"due_date": "2026-05-11",
"shipping": 0,
"subtotal": 123.45,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 1,
"invoice_number": 1
},
"line_items": [
{
"qty": null,
"amount": 123.45,
"unit_price": null,
"description": "Cabinet shop materials"
}
],
"vendor_name": "JJ Woodcraft LLC",
"invoice_date": "2026-05-11",
"project_name": "Net 30 Terms Test",
"document_type": "invoice",
"invoice_number": "TERM-051126-NT30",
"is_billable_invoice": true
}Vendor match payload
{
"alias_lookup": {
"found": true,
"alias_id": "cmp1abcyx0032agtbsv00x1fg",
"vendor_id": "vend_ed86bd47d24c4cf9a2ea9e9cc8fbd61a",
"alias_name": "JJ Woodcraft LLC",
"canonical_name": "JJ Woodcraft LLC",
"category_count": 2,
"category_options": [
{
"name": "Cabinet Materials",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (1).",
"expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
"fully_qualified_name": "Building Materials:Cabinet Materials",
"quickbooks_account_id": "105",
"vendor_expense_category_id": "cmp1baw22002213pf5zdddkyd"
},
{
"name": "Carpentry",
"notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpentry (10).",
"expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
"fully_qualified_name": "Building Services:Carpentry",
"quickbooks_account_id": "119",
"vendor_expense_category_id": "cmp1baw4m002413pf2c6i6fia"
}
],
"expense_category_id": null,
"normalized_alias_key": "jj woodcraft llc",
"quickbooks_vendor_id": "41",
"quickbooks_account_id": null,
"default_expense_account": null,
"invoice_processing_notes": null,
"missing_category_options": false
},
"category_selection": {
"reason": "The line item is explicitly described as 'Cabinet shop materials,' which directly aligns with the Cabinet Materials category. The vendor JJ Woodcraft LLC is a woodcraft supplier, further supporting materials rather than labor/services. The Carpentry category is mapped to building services (labor), whereas this invoice reflects a materials purchase with no indication of installation or carpentry labor.",
"confidence": 0.93,
"category_name": "Cabinet Materials",
"expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
"quickbooks_account_id": "105",
"selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
"selected_expense_category_name": "Cabinet Materials"
}
}QB payload
{
"lookup": {
"quickbooks_vendor_id": "41",
"quickbooks_account_id": "105",
"existing_quickbooks_bill_id": null
}
}Raw payload
{
"run_id": "run_c50ad4971b5240f8a28b3ecd9c48e17c",
"source": "make.com",
"run_key": "05-12-2026-016",
"run_error": {
"source": "manual_stale_run_cleanup",
"message": "Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.",
"run_key": "05-12-2026-016",
"recorded_at": "2026-05-13T00:37:58.564134+00:00"
},
"make_trace_id": "make-20260511_205221_762",
"source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABp9g",
"source_dropbox_rev": "01651951cf7b73700000003549f4393",
"source_content_hash": "190160237299ad46e432eab0f65b517a3b7acddc9292cb1df32dc5866da1b0f3",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
"processing_dropbox_rev": "01651951d4e16a100000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"due_date": "2026-06-10",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-016-INV-001",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3211",
"vendor_terms": "Due on Receipt",
"make_trace_id": "make-20260511_205221_762",
"output_tokens": "348",
"bill_import_id": "bill_8f2a94fa6e8f47448ecb58029482758c",
"vendor_due_date": "2026-05-11",
"source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
"claude_message_id": "msg_016pbdhqRJgrD6DuqP7kT1rU"
}Time
05/11/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup matched a portal vendor.
Payload
{
"found": true,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": "cmp1abcyx0032agtbsv00x1fg",
"vendor_id": "vend_ed86bd47d24c4cf9a2ea9e9cc8fbd61a",
"process_key": "05-12-2026-016-INV-001",
"vendor_name": "JJ Woodcraft LLC",
"make_trace_id": "make-20260511_205221_762",
"bill_import_id": "bill_8f2a94fa6e8f47448ecb58029482758c",
"canonical_name": "JJ Woodcraft LLC",
"category_count": 2,
"invoice_number": "TERM-051126-NT30",
"category_options": [
{
"name": "Cabinet Materials",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (1).",
"expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
"fully_qualified_name": "Building Materials:Cabinet Materials",
"quickbooks_account_id": "105",
"vendor_expense_category_id": "cmp1baw22002213pf5zdddkyd"
},
{
"name": "Carpentry",
"notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpentry (10).",
"expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
"fully_qualified_name": "Building Services:Carpentry",
"quickbooks_account_id": "119",
"vendor_expense_category_id": "cmp1baw4m002413pf2c6i6fia"
}
],
"source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
"expense_category_id": null,
"normalized_alias_key": "jj woodcraft llc",
"quickbooks_vendor_id": "41",
"default_expense_account": null,
"missing_category_options": false
}Time
05/11/2026
Event
CATEGORY SELECTION COMPLETED
Message
Expense category selected for bill import.
Payload
{
"message": "Claude selected an expense category from allowed portal options.",
"process_key": "05-12-2026-016-INV-001",
"vendor_name": "JJ Woodcraft LLC",
"category_name": "Cabinet Materials",
"make_trace_id": "make-20260511_205221_762",
"bill_import_id": "bill_8f2a94fa6e8f47448ecb58029482758c",
"source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
"selection_payload": {
"reason": "The line item is explicitly described as 'Cabinet shop materials,' which directly aligns with the Cabinet Materials category. The vendor JJ Woodcraft LLC is a woodcraft supplier, further supporting materials rather than labor/services. The Carpentry category is mapped to building services (labor), whereas this invoice reflects a materials purchase with no indication of installation or carpentry labor.",
"confidence": 0.93,
"selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
"selected_expense_category_name": "Cabinet Materials"
},
"expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
"quickbooks_account_id": "105"
}Time
05/11/2026
Event
QB LOOKUP COMPLETED
Message
QuickBooks vendor, account, and duplicate bill lookup completed.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks lookup completed before create-or-duplicate routing.",
"process_key": "05-12-2026-016-INV-001",
"vendor_name": "JJ Woodcraft LLC",
"make_trace_id": "make-20260511_205221_762",
"bill_import_id": "bill_8f2a94fa6e8f47448ecb58029482758c",
"invoice_number": "TERM-051126-NT30",
"source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
"quickbooks_vendor_id": "41",
"quickbooks_account_id": "105",
"existing_quickbooks_bill_id": null
}Time
05/12/2026
Event
FAILED
Message
Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.
Payload
{
"run_id": "run_c50ad4971b5240f8a28b3ecd9c48e17c",
"source": "mark_bill_import_run_failed",
"run_key": "05-12-2026-016",
"recorded_at": "2026-05-13T00:37:58.564134+00:00"
}