Invoice Record

05-12-2026-017-INV-001

JJ Woodcraft LLC

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Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

TERM-051126-NT30

Total

$123.45

Invoice data

Detected vendor: JJ Woodcraft LLC
Matched vendor: JJ Woodcraft LLC
Matched alias: JJ Woodcraft LLC
Category: Building Materials:Cabinet Materials
Category method: Claude category selection
Invoice date: 05/11/2026
Due date: 06/10/2026
Vendor terms: Due on Receipt
Jkath terms: Net 30
QB Bill ID: 260

Category reason

The line item is explicitly described as 'Cabinet shop materials,' which directly aligns with the Cabinet Materials category. The vendor JJ Woodcraft LLC is a woodcraft supplier, further supporting materials rather than labor/services. The Carpentry category is mapped to building services (labor), whereas this invoice reflects a materials purchase with no indication of labor or installation services.

File result

Final file: JJWoodcraftLLC_INV-TERM-051126-NT30.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-017-INV-001
Run ID: 05-12-2026-017
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice terms on the document are 'Due on Receipt' with a due date matching the invoice date (05/11/2026), despite the invoice number containing 'NT30' suggesting a Net 30 arrangement. The project name 'Net 30 Terms Test' also implies this may be a test invoice for payment terms configuration. Human review recommended to confirm correct payment terms.",
  "terms": "Due on Receipt",
  "total": 123.45,
  "due_date": "2026-05-11",
  "shipping": 0,
  "subtotal": 123.45,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 1,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": null,
      "amount": 123.45,
      "unit_price": null,
      "description": "Cabinet shop materials"
    }
  ],
  "vendor_name": "JJ Woodcraft LLC",
  "invoice_date": "2026-05-11",
  "project_name": "Net 30 Terms Test",
  "document_type": "invoice",
  "invoice_number": "TERM-051126-NT30",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "cmp1abcyx0032agtbsv00x1fg",
    "vendor_id": "vend_ed86bd47d24c4cf9a2ea9e9cc8fbd61a",
    "alias_name": "JJ Woodcraft LLC",
    "canonical_name": "JJ Woodcraft LLC",
    "category_count": 2,
    "category_options": [
      {
        "name": "Cabinet Materials",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (1).",
        "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
        "fully_qualified_name": "Building Materials:Cabinet Materials",
        "quickbooks_account_id": "105",
        "vendor_expense_category_id": "cmp1baw22002213pf5zdddkyd"
      },
      {
        "name": "Carpentry",
        "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpentry (10).",
        "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
        "fully_qualified_name": "Building Services:Carpentry",
        "quickbooks_account_id": "119",
        "vendor_expense_category_id": "cmp1baw4m002413pf2c6i6fia"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "jj woodcraft llc",
    "quickbooks_vendor_id": "41",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "The line item is explicitly described as 'Cabinet shop materials,' which directly aligns with the Cabinet Materials category. The vendor JJ Woodcraft LLC is a woodcraft supplier, further supporting materials rather than labor/services. The Carpentry category is mapped to building services (labor), whereas this invoice reflects a materials purchase with no indication of labor or installation services.",
    "confidence": 0.93,
    "category_name": "Cabinet Materials",
    "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "quickbooks_account_id": "105",
    "selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "selected_expense_category_name": "Cabinet Materials"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "41",
    "quickbooks_account_id": "105",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "multi_category_direct",
    "total": "123.45",
    "due_date": "2026-06-10",
    "doc_number": "TERM-051126-NT30",
    "vendor_ref": "41",
    "account_ref": "105",
    "jkath_terms": "Net 30",
    "vendor_terms": "Due on Receipt",
    "quickbooks_bill_id": "260",
    "quickbooks_sales_term_ref": "1000000004",
    "resolved_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62"
  },
  "attachment_uploaded": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "260"
  }
}

Raw payload

{
  "run_id": "run_5cf8b6406fc5422db49ce66cc1d94a71",
  "source": "make.com",
  "run_key": "05-12-2026-017",
  "make_trace_id": "make-20260511_205610_029",
  "source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABp9g",
  "source_dropbox_rev": "01651952ab8716300000003549f4393",
  "source_content_hash": "190160237299ad46e432eab0f65b517a3b7acddc9292cb1df32dc5866da1b0f3",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
  "processing_dropbox_rev": "01651952aece44800000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "due_date": "2026-06-10",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-017-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3211",
  "vendor_terms": "Due on Receipt",
  "make_trace_id": "make-20260511_205610_029",
  "output_tokens": "349",
  "bill_import_id": "bill_cedd85150e2c4897b7fd04c77278fdcb",
  "vendor_due_date": "2026-05-11",
  "source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
  "claude_message_id": "msg_01RkMYdPRdELgZ9w7iS8v7J5"
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abcyx0032agtbsv00x1fg",
  "vendor_id": "vend_ed86bd47d24c4cf9a2ea9e9cc8fbd61a",
  "process_key": "05-12-2026-017-INV-001",
  "vendor_name": "JJ Woodcraft LLC",
  "make_trace_id": "make-20260511_205610_029",
  "bill_import_id": "bill_cedd85150e2c4897b7fd04c77278fdcb",
  "canonical_name": "JJ Woodcraft LLC",
  "category_count": 2,
  "invoice_number": "TERM-051126-NT30",
  "category_options": [
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (1).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1baw22002213pf5zdddkyd"
    },
    {
      "name": "Carpentry",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpentry (10).",
      "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
      "fully_qualified_name": "Building Services:Carpentry",
      "quickbooks_account_id": "119",
      "vendor_expense_category_id": "cmp1baw4m002413pf2c6i6fia"
    }
  ],
  "source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "jj woodcraft llc",
  "quickbooks_vendor_id": "41",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/11/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-017-INV-001",
  "vendor_name": "JJ Woodcraft LLC",
  "category_name": "Cabinet Materials",
  "make_trace_id": "make-20260511_205610_029",
  "bill_import_id": "bill_cedd85150e2c4897b7fd04c77278fdcb",
  "source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
  "selection_payload": {
    "reason": "The line item is explicitly described as 'Cabinet shop materials,' which directly aligns with the Cabinet Materials category. The vendor JJ Woodcraft LLC is a woodcraft supplier, further supporting materials rather than labor/services. The Carpentry category is mapped to building services (labor), whereas this invoice reflects a materials purchase with no indication of labor or installation services.",
    "confidence": 0.93,
    "selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "selected_expense_category_name": "Cabinet Materials"
  },
  "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
  "quickbooks_account_id": "105"
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-017-INV-001",
  "vendor_name": "JJ Woodcraft LLC",
  "make_trace_id": "make-20260511_205610_029",
  "bill_import_id": "bill_cedd85150e2c4897b7fd04c77278fdcb",
  "invoice_number": "TERM-051126-NT30",
  "source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
  "quickbooks_vendor_id": "41",
  "quickbooks_account_id": "105",
  "existing_quickbooks_bill_id": null
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-017-INV-001",
  "make_trace_id": "make-20260511_205610_029",
  "bill_import_id": "bill_cedd85150e2c4897b7fd04c77278fdcb",
  "source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
  "quickbooks_bill_id": "260",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "123.45",
    "due_date": "2026-06-10",
    "doc_number": "TERM-051126-NT30",
    "vendor_ref": "41",
    "account_ref": "105",
    "jkath_terms": "Net 30",
    "vendor_terms": "Due on Receipt",
    "quickbooks_bill_id": "260",
    "quickbooks_sales_term_ref": "1000000004"
  },
  "quickbooks_account_id": "105",
  "resolved_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-017-INV-001",
  "make_trace_id": "make-20260511_205610_029",
  "bill_import_id": "bill_cedd85150e2c4897b7fd04c77278fdcb",
  "source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "260"
  },
  "quickbooks_bill_id": "260"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-017-INV-001",
  "make_trace_id": "make-20260511_205610_029",
  "bill_import_id": "bill_cedd85150e2c4897b7fd04c77278fdcb",
  "final_file_name": "JJWoodcraftLLC_INV-TERM-051126-NT30.pdf",
  "source_file_name": "JJ-Woodcraft-Net30-Terms-Test_TERM-051126-NT30.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/vuospnmaq7nt70rdeyvn4/JJWoodcraftLLC_INV-TERM-051126-NT30.pdf?rlkey=o2dfa4j7pg7obikaxl0xrfo59&dl=0",
  "quickbooks_bill_id": "260"
}