05-12-2026-018-INV-001

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "JJ-Woodcraft-No-QB-Term-Test_TERM-051226-NT31.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/JJ-Woodcraft-No-QB-Term-Test_TERM-051226-NT31.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/JJ-Woodcraft-No-QB-Term-Test_TERM-051226-NT31.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "due_date": "2026-06-11",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-018-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3210",
  "vendor_terms": "Net 15",
  "make_trace_id": "make-20260511_210343_308",
  "output_tokens": "258",
  "bill_import_id": "bill_c2081c11cda24b3898c14b6c935ed1dd",
  "vendor_due_date": "2026-05-27",
  "source_file_name": "JJ-Woodcraft-No-QB-Term-Test_TERM-051226-NT31.pdf",
  "claude_message_id": "msg_0149vhHEd4SyJcsDzevVRbfA"
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abcyx0032agtbsv00x1fg",
  "vendor_id": "vend_ed86bd47d24c4cf9a2ea9e9cc8fbd61a",
  "process_key": "05-12-2026-018-INV-001",
  "vendor_name": "JJ Woodcraft LLC",
  "make_trace_id": "make-20260511_210343_308",
  "bill_import_id": "bill_c2081c11cda24b3898c14b6c935ed1dd",
  "canonical_name": "JJ Woodcraft LLC",
  "category_count": 2,
  "invoice_number": "TERM-051226-NT31",
  "category_options": [
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (1).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1baw22002213pf5zdddkyd"
    },
    {
      "name": "Carpentry",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpentry (10).",
      "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
      "fully_qualified_name": "Building Services:Carpentry",
      "quickbooks_account_id": "119",
      "vendor_expense_category_id": "cmp1baw4m002413pf2c6i6fia"
    }
  ],
  "source_file_name": "JJ-Woodcraft-No-QB-Term-Test_TERM-051226-NT31.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "jj woodcraft llc",
  "quickbooks_vendor_id": "41",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-018-INV-001",
  "vendor_name": "JJ Woodcraft LLC",
  "category_name": "Cabinet Materials",
  "make_trace_id": "make-20260511_210343_308",
  "bill_import_id": "bill_c2081c11cda24b3898c14b6c935ed1dd",
  "source_file_name": "JJ-Woodcraft-No-QB-Term-Test_TERM-051226-NT31.pdf",
  "selection_payload": {
    "reason": "The line item explicitly states 'Cabinet shop materials' with an amount of $231.45. The vendor JJ Woodcraft LLC is a woodcraft supplier, and the description directly aligns with Cabinet Materials (building materials for cabinet work). This is a clear material purchase rather than a labor/service charge, ruling out Carpentry (which maps to Building Services). The match to Cabinet Materials is highly confident based on both the vendor type and the explicit line item description.",
    "confidence": 0.97,
    "selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "selected_expense_category_name": "Cabinet Materials"
  },
  "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
  "quickbooks_account_id": "105"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-018-INV-001",
  "vendor_name": "JJ Woodcraft LLC",
  "make_trace_id": "make-20260511_210343_308",
  "bill_import_id": "bill_c2081c11cda24b3898c14b6c935ed1dd",
  "invoice_number": "TERM-051226-NT31",
  "source_file_name": "JJ-Woodcraft-No-QB-Term-Test_TERM-051226-NT31.pdf",
  "quickbooks_vendor_id": "41",
  "quickbooks_account_id": "105",
  "existing_quickbooks_bill_id": null
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-018-INV-001",
  "make_trace_id": "make-20260511_210343_308",
  "bill_import_id": "bill_c2081c11cda24b3898c14b6c935ed1dd",
  "source_file_name": "JJ-Woodcraft-No-QB-Term-Test_TERM-051226-NT31.pdf",
  "quickbooks_bill_id": "261",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "231.45",
    "due_date": "2026-06-11",
    "doc_number": "TERM-051226-NT31",
    "vendor_ref": "41",
    "account_ref": "105",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 15",
    "quickbooks_bill_id": "261"
  },
  "quickbooks_account_id": "105",
  "resolved_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62"
}

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-018-INV-001",
  "make_trace_id": "make-20260511_210343_308",
  "bill_import_id": "bill_c2081c11cda24b3898c14b6c935ed1dd",
  "source_file_name": "JJ-Woodcraft-No-QB-Term-Test_TERM-051226-NT31.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "261"
  },
  "quickbooks_bill_id": "261"
}

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-018-INV-001",
  "make_trace_id": "make-20260511_210343_308",
  "bill_import_id": "bill_c2081c11cda24b3898c14b6c935ed1dd",
  "final_file_name": "JJWoodcraftLLC_INV-TERM-051226-NT31.pdf",
  "source_file_name": "JJ-Woodcraft-No-QB-Term-Test_TERM-051226-NT31.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/0wzh5jvxuqzr78510v625/JJWoodcraftLLC_INV-TERM-051226-NT31.pdf?rlkey=pussbe1iobusjod0cirzs4anj&dl=0",
  "quickbooks_bill_id": "261"
}