Invoice Record

05-12-2026-031-INV-006

Limitless Exposure LLC

Back to run

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

225012

Total

$526.50

Invoice data

Detected vendor: Limitless Exposure LLC
Matched vendor: Limitless Exposure LLC
Matched alias: Limitless Exposure LLC
Category: Marketing & Advertising:Marketing- Website
Category method: Claude category selection
Invoice date: 04/01/2025
Due date: 05/01/2025
Vendor terms: Due on receipt
Jkath terms: Net 30
QB Bill ID: 357

Category reason

The invoice is explicitly for 'Website - MAINTENANCE SERVICES' on the 'JKATH DESIGN BUILD + REINVENT Website' under a contract service term, and the project context is 'Monthly Website Maintenance'. This maps directly to the 'Marketing- Website' subcategory (id=cat_bc1043051876437ca92797d7660b398a), which is the most specific and appropriate category for website-related maintenance services, over the broader 'Marketing & Advertising' or 'Computer, Internet, & Software' categories.

File result

Final file: LimitlessExposureLLC_INV-225012.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-031-INV-006
Run ID: 05-12-2026-031
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice_225012_from_Limitless_Exposure_LLC.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Payment remittance address on page 2: Limitless Exposure, LLC, 1798 Laurel Ave, St. Paul, MN 55104. Monthly fee of $526.50 includes a 10% discount. Additional hours billed at $195.00/hr. Unused hours do not roll over. Auto-renewable at 6-year or 1-year increments.",
  "terms": "Due on receipt",
  "total": 526.5,
  "due_date": "2025-04-01",
  "shipping": 0,
  "subtotal": 526.5,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 1,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 3,
      "amount": 526.5,
      "unit_price": null,
      "description": "Website - MAINTENANCE SERVICES (3 hrs/month) APRIL 2025 | Site: JKATH DESIGN BUILD + REINVENT Website | Contract Service term: March 1, 2025 - February 28, 2026; 3-hours/month | Monthly fee includes 10% discount"
    }
  ],
  "vendor_name": "Limitless Exposure LLC",
  "invoice_date": "2025-04-01",
  "project_name": "Monthly Website Maintenance",
  "document_type": "invoice",
  "invoice_number": "225012",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "cmp1abls2009yagtbmv9adu9l",
    "vendor_id": "vend_40d6cde5b5584b3a99f6bfbbb30d5ab0",
    "alias_name": "Limitless Exposure LLC",
    "canonical_name": "Limitless Exposure LLC",
    "category_count": 3,
    "category_options": [
      {
        "name": "Computer, Internet, & Software",
        "notes": "Mapped from JKath historical QuickBooks export: Computer, Internet, & Software (1).",
        "expense_category_id": "cat_a14fcd4c0e5d4fde8e584f03fa8701b9",
        "fully_qualified_name": "Computer, Internet, & Software",
        "quickbooks_account_id": "143",
        "vendor_expense_category_id": "cmp1bb3e1006013pf194h3qo1"
      },
      {
        "name": "Marketing & Advertising",
        "notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising (4).",
        "expense_category_id": "cat_a705d1f61e88472eaa53b4d214bbb5c9",
        "fully_qualified_name": "Marketing & Advertising",
        "quickbooks_account_id": "148",
        "vendor_expense_category_id": "cmp1bb3gn006213pfv08dl0ot"
      },
      {
        "name": "Marketing- Website",
        "notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising:Marketing- Website (18).",
        "expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
        "fully_qualified_name": "Marketing & Advertising:Marketing- Website",
        "quickbooks_account_id": "150",
        "vendor_expense_category_id": "cmp1bb3j7006413pfclcxxk64"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "limitless exposure llc",
    "quickbooks_vendor_id": "54",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "The invoice is explicitly for 'Website - MAINTENANCE SERVICES' on the 'JKATH DESIGN BUILD + REINVENT Website' under a contract service term, and the project context is 'Monthly Website Maintenance'. This maps directly to the 'Marketing- Website' subcategory (id=cat_bc1043051876437ca92797d7660b398a), which is the most specific and appropriate category for website-related maintenance services, over the broader 'Marketing & Advertising' or 'Computer, Internet, & Software' categories.",
    "confidence": 0.97,
    "category_name": "Marketing- Website",
    "expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
    "quickbooks_account_id": "150",
    "selected_expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
    "selected_expense_category_name": "Marketing- Website"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "54",
    "quickbooks_account_id": "150",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "multi_category_direct",
    "total": "526.50",
    "due_date": "2025-05-01",
    "doc_number": "225012",
    "vendor_ref": "54",
    "account_ref": "150",
    "jkath_terms": "Net 30",
    "vendor_terms": "Due on receipt",
    "quickbooks_bill_id": "357",
    "resolved_expense_category_id": "cat_bc1043051876437ca92797d7660b398a"
  },
  "attachment_uploaded": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "357"
  }
}

Raw payload

{
  "run_id": "run_62091358572745b4a9fb86801339837b",
  "source": "make.com",
  "run_key": "05-12-2026-031",
  "make_trace_id": "make-20260512_002952_270",
  "source_file_name": "Invoice_225012_from_Limitless_Exposure_LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_225012_from_Limitless_Exposure_LLC.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjZA",
  "source_dropbox_rev": "016519823249dc200000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "c9a8cbead3f68b0b768488f2b3003f915466b4cdb8d437c0a91d2f6ec65e4fe5",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_225012_from_Limitless_Exposure_LLC.pdf",
  "multi_invoice_group_id": "bill_6863f77821334a9991b4217979014295",
  "processing_dropbox_rev": "01651982d7bfb9600000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice across two pages. Page 2 contains only the vendor remittance mailing address.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Payment remittance address on page 2: Limitless Exposure, LLC, 1798 Laurel Ave, St. Paul, MN 55104. Monthly fee of $526.50 includes a 10% discount. Additional hours billed at $195.00/hr. Unused hours do not roll over. Auto-renewable at 6-year or 1-year increments.",
        "terms": "Due on receipt",
        "total": 526.5,
        "due_date": "2025-04-01",
        "shipping": 0,
        "subtotal": 526.5,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 1,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 3,
            "amount": 526.5,
            "unit_price": null,
            "description": "Website - MAINTENANCE SERVICES (3 hrs/month) APRIL 2025 | Site: JKATH DESIGN BUILD + REINVENT Website | Contract Service term: March 1, 2025 - February 28, 2026; 3-hours/month | Monthly fee includes 10% discount"
          }
        ],
        "vendor_name": "Limitless Exposure LLC",
        "invoice_date": "2025-04-01",
        "project_name": "Monthly Website Maintenance",
        "document_type": "invoice",
        "invoice_number": "225012",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_225012_from_Limitless_Exposure_LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_225012_from_Limitless_Exposure_LLC.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_225012_from_Limitless_Exposure_LLC.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "526.50",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-01",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-031-INV-006",
  "vendor_name": "Limitless Exposure LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4939",
  "invoice_date": "2025-04-01",
  "vendor_terms": "Due on receipt",
  "make_trace_id": "make-20260512_002952_270",
  "output_tokens": "457",
  "bill_import_id": "bill_6863f77821334a9991b4217979014295",
  "invoice_number": "225012",
  "vendor_due_date": "2025-04-01",
  "source_file_name": "Invoice_225012_from_Limitless_Exposure_LLC.pdf",
  "claude_message_id": "msg_017ZRkWTx3K2AyHbT5zDM2J9",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abls2009yagtbmv9adu9l",
  "vendor_id": "vend_40d6cde5b5584b3a99f6bfbbb30d5ab0",
  "process_key": "05-12-2026-031-INV-006",
  "vendor_name": "Limitless Exposure LLC",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_6863f77821334a9991b4217979014295",
  "canonical_name": "Limitless Exposure LLC",
  "category_count": 3,
  "invoice_number": "225012",
  "category_options": [
    {
      "name": "Computer, Internet, & Software",
      "notes": "Mapped from JKath historical QuickBooks export: Computer, Internet, & Software (1).",
      "expense_category_id": "cat_a14fcd4c0e5d4fde8e584f03fa8701b9",
      "fully_qualified_name": "Computer, Internet, & Software",
      "quickbooks_account_id": "143",
      "vendor_expense_category_id": "cmp1bb3e1006013pf194h3qo1"
    },
    {
      "name": "Marketing & Advertising",
      "notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising (4).",
      "expense_category_id": "cat_a705d1f61e88472eaa53b4d214bbb5c9",
      "fully_qualified_name": "Marketing & Advertising",
      "quickbooks_account_id": "148",
      "vendor_expense_category_id": "cmp1bb3gn006213pfv08dl0ot"
    },
    {
      "name": "Marketing- Website",
      "notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising:Marketing- Website (18).",
      "expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
      "fully_qualified_name": "Marketing & Advertising:Marketing- Website",
      "quickbooks_account_id": "150",
      "vendor_expense_category_id": "cmp1bb3j7006413pfclcxxk64"
    }
  ],
  "source_file_name": "Invoice_225012_from_Limitless_Exposure_LLC.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "limitless exposure llc",
  "quickbooks_vendor_id": "54",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/12/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-031-INV-006",
  "vendor_name": "Limitless Exposure LLC",
  "category_name": "Marketing- Website",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_6863f77821334a9991b4217979014295",
  "source_file_name": "Invoice_225012_from_Limitless_Exposure_LLC.pdf",
  "selection_payload": {
    "reason": "The invoice is explicitly for 'Website - MAINTENANCE SERVICES' on the 'JKATH DESIGN BUILD + REINVENT Website' under a contract service term, and the project context is 'Monthly Website Maintenance'. This maps directly to the 'Marketing- Website' subcategory (id=cat_bc1043051876437ca92797d7660b398a), which is the most specific and appropriate category for website-related maintenance services, over the broader 'Marketing & Advertising' or 'Computer, Internet, & Software' categories.",
    "confidence": 0.97,
    "selected_expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
    "selected_expense_category_name": "Marketing- Website"
  },
  "expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
  "quickbooks_account_id": "150"
}

Time

05/12/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-031-INV-006",
  "vendor_name": "Limitless Exposure LLC",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_6863f77821334a9991b4217979014295",
  "invoice_number": "225012",
  "source_file_name": "Invoice_225012_from_Limitless_Exposure_LLC.pdf",
  "quickbooks_vendor_id": "54",
  "quickbooks_account_id": "150",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-031-INV-006",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_6863f77821334a9991b4217979014295",
  "source_file_name": "Invoice_225012_from_Limitless_Exposure_LLC.pdf",
  "quickbooks_bill_id": "357",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "526.50",
    "due_date": "2025-05-01",
    "doc_number": "225012",
    "vendor_ref": "54",
    "account_ref": "150",
    "jkath_terms": "Net 30",
    "vendor_terms": "Due on receipt",
    "quickbooks_bill_id": "357"
  },
  "quickbooks_account_id": "150",
  "resolved_expense_category_id": "cat_bc1043051876437ca92797d7660b398a"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-031-INV-006",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_6863f77821334a9991b4217979014295",
  "source_file_name": "Invoice_225012_from_Limitless_Exposure_LLC.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "357"
  },
  "quickbooks_bill_id": "357"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-031-INV-006",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_6863f77821334a9991b4217979014295",
  "final_file_name": "LimitlessExposureLLC_INV-225012.pdf",
  "source_file_name": "Invoice_225012_from_Limitless_Exposure_LLC.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/0x9o3sknswzqn8j7a22vr/LimitlessExposureLLC_INV-225012.pdf?rlkey=s0ctfgzxg06qkpgqkrb817r38&dl=0",
  "quickbooks_bill_id": "357",
  "multi_invoice_group_id": "bill_6863f77821334a9991b4217979014295"
}