Invoice Record

05-12-2026-031-INV-010

Ferguson Enterprises LLC

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Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

1525333

Total

$77.75

Invoice data

Detected vendor: Ferguson Enterprises LLC
Matched vendor: Ferguson Enterprises LLC
Matched alias: Ferguson Enterprises LLC
Category: Building Materials:Plumbing
Category method: Claude category selection
Invoice date: 04/10/2025
Due date: 05/10/2025
Vendor terms: Net 10th Prox
Jkath terms: Net 30
QB Bill ID: 359

Category reason

The line item 'WHIT PVC S40 L&T W&O' (item W901LTPVCWH) is a PVC Schedule 40 pipe fitting — a plumbing supply material. The project context 'Lakeview - Drains' further confirms this is a plumbing/drainage job. Per Ferguson-specific notes, construction/job materials from Ferguson map to Building Materials subcategories, and PVC pipe fittings fall squarely under Plumbing.

File result

Final file: FergusonEnterprisesLLC_INV-1525333.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-031-INV-010
Run ID: 05-12-2026-031
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: 737714_20250412_30652486_14213040524.pdf

Stored payloads

Claude parse payload

{
  "tax": 5.84,
  "notes": "Vendor branch/store suffix #1657 omitted from vendor_name. Tax is Dakota County sales tax. Customer order number: 5503 LAKEVIEW DR. Job site address: 5503 Lakeview Drive. Master account number: 737714. Salesman: PMH.",
  "terms": "Net 10th Prox",
  "total": 77.75,
  "due_date": null,
  "shipping": 0,
  "subtotal": 71.91,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.97,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 71.91,
      "unit_price": 71.909,
      "description": "WHIT PVC S40 L&T W&O (Item: W901LTPVCWH)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-04-10",
  "project_name": "Lakeview - Drains",
  "document_type": "invoice",
  "invoice_number": "1525333",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
    "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
    "alias_name": "Ferguson Enterprises LLC",
    "canonical_name": "Ferguson Enterprises LLC",
    "category_count": 2,
    "category_options": [
      {
        "name": "Appliances",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
        "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
        "fully_qualified_name": "Building Materials:Appliances",
        "quickbooks_account_id": "104",
        "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
      },
      {
        "name": "Plumbing",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
        "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
        "fully_qualified_name": "Building Materials:Plumbing",
        "quickbooks_account_id": "113",
        "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "ferguson enterprises llc",
    "quickbooks_vendor_id": "6",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": "For Ferguson invoices, choose Building Materials for construction materials, plumbing supplies, fixtures, pipes, valves, and job materials. Choose Purchases only for general resale or non-project purchase invoices when the line items are not construction/job materials.",
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "The line item 'WHIT PVC S40 L&T W&O' (item W901LTPVCWH) is a PVC Schedule 40 pipe fitting — a plumbing supply material. The project context 'Lakeview - Drains' further confirms this is a plumbing/drainage job. Per Ferguson-specific notes, construction/job materials from Ferguson map to Building Materials subcategories, and PVC pipe fittings fall squarely under Plumbing.",
    "confidence": 0.97,
    "category_name": "Plumbing",
    "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
    "quickbooks_account_id": "113",
    "selected_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
    "selected_expense_category_name": "Plumbing"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "6",
    "quickbooks_account_id": "113",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "multi_category_direct",
    "total": "77.75",
    "due_date": "2025-05-10",
    "doc_number": "1525333",
    "vendor_ref": "6",
    "account_ref": "113",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 10th Prox",
    "quickbooks_bill_id": "359",
    "resolved_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d"
  },
  "attachment_uploaded": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "359"
  }
}

Raw payload

{
  "run_id": "run_62091358572745b4a9fb86801339837b",
  "source": "make.com",
  "run_key": "05-12-2026-031",
  "make_trace_id": "make-20260512_002952_270",
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250412_30652486_14213040524.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjaA",
  "source_dropbox_rev": "0165198232f730500000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "9621817ae08a7ae17e025b47c96d859706e10c4f09f6ce1c30b39123969898ee",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250412_30652486_14213040524.pdf",
  "multi_invoice_group_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "processing_dropbox_rev": "01651983121a32900000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice PDF. Ferguson Enterprises LLC branch #1657 located in Burnsville, MN. Payment remit address is PO Box 802817, Chicago, IL 60680-2817.",
    "invoices": [
      {
        "tax": 5.84,
        "notes": "Vendor branch/store suffix #1657 omitted from vendor_name. Tax is Dakota County sales tax. Customer order number: 5503 LAKEVIEW DR. Job site address: 5503 Lakeview Drive. Master account number: 737714. Salesman: PMH.",
        "terms": "Net 10th Prox",
        "total": 77.75,
        "due_date": null,
        "shipping": 0,
        "subtotal": 71.91,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.97,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 71.91,
            "unit_price": 71.909,
            "description": "WHIT PVC S40 L&T W&O (Item: W901LTPVCWH)"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-04-10",
        "project_name": "Lakeview - Drains",
        "document_type": "invoice",
        "invoice_number": "1525333",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250412_30652486_14213040524.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250412_30652486_14213040524.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "77.75",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-10",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-031-INV-010",
  "vendor_name": "Ferguson Enterprises LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3580",
  "invoice_date": "2025-04-10",
  "vendor_terms": "Net 10th Prox",
  "make_trace_id": "make-20260512_002952_270",
  "output_tokens": "430",
  "bill_import_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "invoice_number": "1525333",
  "vendor_due_date": null,
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "claude_message_id": "msg_018ooC8pht3RyxuwnAZjMxb1",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-12-2026-031-INV-010",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "invoice_number": "1525333",
  "category_options": [
    {
      "name": "Appliances",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
      "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
      "fully_qualified_name": "Building Materials:Appliances",
      "quickbooks_account_id": "104",
      "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
    },
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
      "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
      "fully_qualified_name": "Building Materials:Plumbing",
      "quickbooks_account_id": "113",
      "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
    }
  ],
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": "6",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/12/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-031-INV-010",
  "vendor_name": "Ferguson Enterprises LLC",
  "category_name": "Plumbing",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "selection_payload": {
    "reason": "The line item 'WHIT PVC S40 L&T W&O' (item W901LTPVCWH) is a PVC Schedule 40 pipe fitting — a plumbing supply material. The project context 'Lakeview - Drains' further confirms this is a plumbing/drainage job. Per Ferguson-specific notes, construction/job materials from Ferguson map to Building Materials subcategories, and PVC pipe fittings fall squarely under Plumbing.",
    "confidence": 0.97,
    "selected_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
    "selected_expense_category_name": "Plumbing"
  },
  "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
  "quickbooks_account_id": "113"
}

Time

05/12/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-031-INV-010",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "invoice_number": "1525333",
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "quickbooks_vendor_id": "6",
  "quickbooks_account_id": "113",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-031-INV-010",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "quickbooks_bill_id": "359",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "77.75",
    "due_date": "2025-05-10",
    "doc_number": "1525333",
    "vendor_ref": "6",
    "account_ref": "113",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 10th Prox",
    "quickbooks_bill_id": "359"
  },
  "quickbooks_account_id": "113",
  "resolved_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-031-INV-010",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "359"
  },
  "quickbooks_bill_id": "359"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-031-INV-010",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "final_file_name": "FergusonEnterprisesLLC_INV-1525333.pdf",
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ixc1a52dvykdevz8q263s/FergusonEnterprisesLLC_INV-1525333.pdf?rlkey=fma2ojl9bgv7ja2bqwd1l9rt2&dl=0",
  "quickbooks_bill_id": "359",
  "multi_invoice_group_id": "bill_10691d3e9e8f4958a8715166386cc3aa"
}