Invoice Record

05-12-2026-031-INV-010

Ferguson Enterprises LLC

Back to vendor

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

1525333

Total

$77.75

Invoice data

Detected vendor: Ferguson Enterprises LLC
Matched vendor: Ferguson Enterprises LLC
Matched alias: Ferguson Enterprises LLC
Category: Building Materials:Plumbing
Category method: Claude category selection
Invoice date: 04/10/2025
Due date: 05/10/2025
Vendor terms: Net 10th Prox
Jkath terms: Net 30
QB Bill ID: 359

Category reason

The line item 'WHIT PVC S40 L&T W&O' (item W901LTPVCWH) is a PVC Schedule 40 pipe fitting — a plumbing supply material. The project context 'Lakeview - Drains' further confirms this is a plumbing/drainage job. Per Ferguson-specific notes, construction/job materials from Ferguson map to Building Materials subcategories, and PVC pipe fittings fall squarely under Plumbing.

File result

Final file: FergusonEnterprisesLLC_INV-1525333.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-031-INV-010
Run ID: 05-12-2026-031
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: 737714_20250412_30652486_14213040524.pdf

Stored payloads

Claude parse payload

{
  "tax": 5.84,
  "notes": "Vendor branch/store suffix #1657 omitted from vendor_name. Tax is Dakota County sales tax. Customer order number: 5503 LAKEVIEW DR. Job site address: 5503 Lakeview Drive. Master account number: 737714. Salesman: PMH.",
  "terms": "Net 10th Prox",
  "total": 77.75,
  "due_date": null,
  "shipping": 0,
  "subtotal": 71.91,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.97,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 71.91,
      "unit_price": 71.909,
      "description": "WHIT PVC S40 L&T W&O (Item: W901LTPVCWH)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-04-10",
  "project_name": "Lakeview - Drains",
  "document_type": "invoice",
  "invoice_number": "1525333",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
    "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
    "alias_name": "Ferguson Enterprises LLC",
    "canonical_name": "Ferguson Enterprises LLC",
    "category_count": 2,
    "category_options": [
      {
        "name": "Appliances",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
        "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
        "fully_qualified_name": "Building Materials:Appliances",
        "quickbooks_account_id": "104",
        "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
      },
      {
        "name": "Plumbing",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
        "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
        "fully_qualified_name": "Building Materials:Plumbing",
        "quickbooks_account_id": "113",
        "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "ferguson enterprises llc",
    "quickbooks_vendor_id": "6",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": "For Ferguson invoices, choose Building Materials for construction materials, plumbing supplies, fixtures, pipes, valves, and job materials. Choose Purchases only for general resale or non-project purchase invoices when the line items are not construction/job materials.",
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "The line item 'WHIT PVC S40 L&T W&O' (item W901LTPVCWH) is a PVC Schedule 40 pipe fitting — a plumbing supply material. The project context 'Lakeview - Drains' further confirms this is a plumbing/drainage job. Per Ferguson-specific notes, construction/job materials from Ferguson map to Building Materials subcategories, and PVC pipe fittings fall squarely under Plumbing.",
    "confidence": 0.97,
    "category_name": "Plumbing",
    "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
    "quickbooks_account_id": "113",
    "selected_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
    "selected_expense_category_name": "Plumbing"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "6",
    "quickbooks_account_id": "113",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "multi_category_direct",
    "total": "77.75",
    "due_date": "2025-05-10",
    "doc_number": "1525333",
    "vendor_ref": "6",
    "account_ref": "113",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 10th Prox",
    "quickbooks_bill_id": "359",
    "resolved_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d"
  },
  "attachment_uploaded": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "359"
  }
}

Raw payload

{
  "run_id": "run_62091358572745b4a9fb86801339837b",
  "source": "make.com",
  "run_key": "05-12-2026-031",
  "make_trace_id": "make-20260512_002952_270",
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250412_30652486_14213040524.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjaA",
  "source_dropbox_rev": "0165198232f730500000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "9621817ae08a7ae17e025b47c96d859706e10c4f09f6ce1c30b39123969898ee",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250412_30652486_14213040524.pdf",
  "multi_invoice_group_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "processing_dropbox_rev": "01651983121a32900000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice PDF. Ferguson Enterprises LLC branch #1657 located in Burnsville, MN. Payment remit address is PO Box 802817, Chicago, IL 60680-2817.",
    "invoices": [
      {
        "tax": 5.84,
        "notes": "Vendor branch/store suffix #1657 omitted from vendor_name. Tax is Dakota County sales tax. Customer order number: 5503 LAKEVIEW DR. Job site address: 5503 Lakeview Drive. Master account number: 737714. Salesman: PMH.",
        "terms": "Net 10th Prox",
        "total": 77.75,
        "due_date": null,
        "shipping": 0,
        "subtotal": 71.91,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.97,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 71.91,
            "unit_price": 71.909,
            "description": "WHIT PVC S40 L&T W&O (Item: W901LTPVCWH)"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-04-10",
        "project_name": "Lakeview - Drains",
        "document_type": "invoice",
        "invoice_number": "1525333",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250412_30652486_14213040524.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250412_30652486_14213040524.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "77.75",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-10",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-031-INV-010",
  "vendor_name": "Ferguson Enterprises LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3580",
  "invoice_date": "2025-04-10",
  "vendor_terms": "Net 10th Prox",
  "make_trace_id": "make-20260512_002952_270",
  "output_tokens": "430",
  "bill_import_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "invoice_number": "1525333",
  "vendor_due_date": null,
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "claude_message_id": "msg_018ooC8pht3RyxuwnAZjMxb1",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-12-2026-031-INV-010",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "invoice_number": "1525333",
  "category_options": [
    {
      "name": "Appliances",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
      "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
      "fully_qualified_name": "Building Materials:Appliances",
      "quickbooks_account_id": "104",
      "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
    },
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
      "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
      "fully_qualified_name": "Building Materials:Plumbing",
      "quickbooks_account_id": "113",
      "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
    }
  ],
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": "6",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/12/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-031-INV-010",
  "vendor_name": "Ferguson Enterprises LLC",
  "category_name": "Plumbing",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "selection_payload": {
    "reason": "The line item 'WHIT PVC S40 L&T W&O' (item W901LTPVCWH) is a PVC Schedule 40 pipe fitting — a plumbing supply material. The project context 'Lakeview - Drains' further confirms this is a plumbing/drainage job. Per Ferguson-specific notes, construction/job materials from Ferguson map to Building Materials subcategories, and PVC pipe fittings fall squarely under Plumbing.",
    "confidence": 0.97,
    "selected_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
    "selected_expense_category_name": "Plumbing"
  },
  "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
  "quickbooks_account_id": "113"
}

Time

05/12/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-031-INV-010",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "invoice_number": "1525333",
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "quickbooks_vendor_id": "6",
  "quickbooks_account_id": "113",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-031-INV-010",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "quickbooks_bill_id": "359",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "77.75",
    "due_date": "2025-05-10",
    "doc_number": "1525333",
    "vendor_ref": "6",
    "account_ref": "113",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 10th Prox",
    "quickbooks_bill_id": "359"
  },
  "quickbooks_account_id": "113",
  "resolved_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-031-INV-010",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "359"
  },
  "quickbooks_bill_id": "359"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-031-INV-010",
  "make_trace_id": "make-20260512_002952_270",
  "bill_import_id": "bill_10691d3e9e8f4958a8715166386cc3aa",
  "final_file_name": "FergusonEnterprisesLLC_INV-1525333.pdf",
  "source_file_name": "737714_20250412_30652486_14213040524.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ixc1a52dvykdevz8q263s/FergusonEnterprisesLLC_INV-1525333.pdf?rlkey=fma2ojl9bgv7ja2bqwd1l9rt2&dl=0",
  "quickbooks_bill_id": "359",
  "multi_invoice_group_id": "bill_10691d3e9e8f4958a8715166386cc3aa"
}