JkathBusiness Portal

Invoice Record

05-12-2026-040-INV-001

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Validation Error

Claude was not confident enough in the invoice date.

View Invoice in Dropbox

Status

Validation error

Invoice

329162

Total

$845.00

Invoice data

Detected vendor
Jeremy Wengstad Construction
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
01/21/2025
Due date
02/20/2025
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Claude was not confident enough in the invoice date.
View Invoice in Dropbox

Processing Context

Invoice ID
05-12-2026-040-INV-001
Run ID
05-12-2026-040
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Jeremy Arden_VALIDATION-FAILED.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Handwritten statement form (Adams DC5812) addressed to 'J Kath', vendor written as 'Jeremy Wenstad Cont' — normalized to Jeremy Wengstad Construction per standing rule. Statement number 329162 printed in top-right corner used as invoice_number. Date is handwritten and partially legible; interpreted as 1/21/25. Project name 'Arden' appears as a header line item with no amount; treated as project name. Total amount reads 845 (595 Framing + 250 Materials). OCR quality is limited due to handwritten scanned image; confidence reduced accordingly.",
  "terms": null,
  "total": 845,
  "due_date": null,
  "shipping": 0,
  "subtotal": 845,
  "confidence": {
    "total": 0.88,
    "vendor_name": 0.82,
    "invoice_date": 0.75,
    "project_name": 0.85,
    "invoice_number": 0.9
  },
  "line_items": [
    {
      "qty": null,
      "amount": 595,
      "unit_price": null,
      "description": "Framing"
    },
    {
      "qty": null,
      "amount": 250,
      "unit_price": null,
      "description": "Materials"
    }
  ],
  "vendor_name": "Jeremy Wengstad Construction",
  "invoice_date": "2025-01-21",
  "project_name": "Arden",
  "document_type": "statement",
  "invoice_number": "329162",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_ba7de626d0f74a9fae7e5cdf700e314c",
  "source": "make.com",
  "run_key": "05-12-2026-040",
  "make_trace_id": "make-20260512_093005_662",
  "source_file_name": "Jeremy Arden_VALIDATION-FAILED.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jeremy Arden_VALIDATION-FAILED.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjbA",
  "source_dropbox_rev": "016519fb28d49b200000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "3979c2e5e66d5ab461134e382a9e8ab5044034f9b739e4a289196093f207249e",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jeremy Arden_VALIDATION-FAILED.pdf",
  "multi_invoice_group_id": "bill_d339a83b80284972af0372ade8a88359",
  "processing_dropbox_rev": "016519fb336cb9500000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single handwritten vendor statement from Jeremy Wengstad Construction to J Kath. Document is a billable statement listing work performed (Framing and Materials) for the Arden project with a total of $845. Treated as billable per rule for Wengstad/Wenstad statement-style invoices addressed to J Kath.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Handwritten statement form (Adams DC5812) addressed to 'J Kath', vendor written as 'Jeremy Wenstad Cont' — normalized to Jeremy Wengstad Construction per standing rule. Statement number 329162 printed in top-right corner used as invoice_number. Date is handwritten and partially legible; interpreted as 1/21/25. Project name 'Arden' appears as a header line item with no amount; treated as project name. Total amount reads 845 (595 Framing + 250 Materials). OCR quality is limited due to handwritten scanned image; confidence reduced accordingly.",
        "terms": null,
        "total": 845,
        "due_date": null,
        "shipping": 0,
        "subtotal": 845,
        "confidence": {
          "total": 0.88,
          "vendor_name": 0.82,
          "invoice_date": 0.75,
          "project_name": 0.85,
          "invoice_number": 0.9
        },
        "line_items": [
          {
            "qty": null,
            "amount": 595,
            "unit_price": null,
            "description": "Framing"
          },
          {
            "qty": null,
            "amount": 250,
            "unit_price": null,
            "description": "Materials"
          }
        ],
        "vendor_name": "Jeremy Wengstad Construction",
        "invoice_date": "2025-01-21",
        "project_name": "Arden",
        "document_type": "statement",
        "invoice_number": "329162",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Jeremy Arden_VALIDATION-FAILED.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jeremy Arden_VALIDATION-FAILED.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jeremy Arden_VALIDATION-FAILED.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "845.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-02-20",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-040-INV-001",
  "vendor_name": "Jeremy Wengstad Construction",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3120",
  "invoice_date": "2025-01-21",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_093005_662",
  "output_tokens": "515",
  "bill_import_id": "bill_d339a83b80284972af0372ade8a88359",
  "invoice_number": "329162",
  "vendor_due_date": null,
  "source_file_name": "Jeremy Arden_VALIDATION-FAILED.pdf",
  "claude_message_id": "msg_016iim2sQDPoD6GkQpgqZUuU",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

VALIDATION FAILED

Message

Claude was not confident enough in the invoice date.

Payload
{
  "total": "845.00",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-12-2026-040-INV-001",
  "vendor_name": "Jeremy Wengstad Construction",
  "invoice_date": "2025-01-21",
  "make_trace_id": "make-20260512_093005_662",
  "bill_import_id": "bill_d339a83b80284972af0372ade8a88359",
  "invoice_number": "329162",
  "final_file_name": "Jeremy Arden_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Jeremy Arden_VALIDATION-FAILED.pdf",
  "source_file_name": "Jeremy Arden_VALIDATION-FAILED.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jeremy Arden_VALIDATION-FAILED.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/krle048kozxqfsfleeknt/Jeremy-Arden_VALIDATION-FAILED.pdf?rlkey=r7wjnp64mb8ya269cgvlbn0w6&dl=0",
  "validation_details": "Claude was not confident enough in the invoice date.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jeremy Arden_VALIDATION-FAILED.pdf"
}