05-11-2026-019

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_DUPLICATE-BILL.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/FergusonEnterprisesLLC_INV-2023372_DUPLICATE-BILL.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/FergusonEnterprisesLLC_INV-2023372_DUPLICATE-BILL.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-019-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3723",
  "make_trace_id": "make-20260511_155703_770",
  "output_tokens": "528",
  "bill_import_id": "bill_b73e94a91cda43a48140b1ff527f9ce3",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_DUPLICATE-BILL.pdf",
  "claude_message_id": "msg_01YaGRPMwRfH8Y1mNGeKpogp"
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-11-2026-019-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_b73e94a91cda43a48140b1ff527f9ce3",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "invoice_number": "2023372",
  "category_options": [
    {
      "name": "Appliances",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
      "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
      "fully_qualified_name": "Building Materials:Appliances",
      "quickbooks_account_id": "104",
      "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
    },
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
      "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
      "fully_qualified_name": "Building Materials:Plumbing",
      "quickbooks_account_id": "113",
      "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
    }
  ],
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_DUPLICATE-BILL.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": "6",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-11-2026-019-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "category_name": "Appliances",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_b73e94a91cda43a48140b1ff527f9ce3",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_DUPLICATE-BILL.pdf",
  "selection_payload": {
    "reason": "Both line items are clearly appliances: a 36\" Classic French Door Refrigerator (SCL3650UFDO) and a Built-In Panel-Ready Dishwasher (CDW2451). These are appliance products, not plumbing supplies, fixtures, pipes, or valves. The Appliances category (mapped from Building Materials:Appliances in QuickBooks) is the correct match for this Ferguson invoice on the 4432 Derrymoor CT - Bonderud project.",
    "confidence": 0.98,
    "selected_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
    "selected_expense_category_name": "Appliances"
  },
  "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
  "quickbooks_account_id": "104"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-019-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_b73e94a91cda43a48140b1ff527f9ce3",
  "invoice_number": "2023372",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_DUPLICATE-BILL.pdf",
  "quickbooks_vendor_id": "6",
  "quickbooks_account_id": "104",
  "existing_quickbooks_bill_id": "242"
}

{
  "path": "multi_category_direct_duplicate",
  "message": "Duplicate QuickBooks Bill found; no new Bill was created.",
  "process_key": "05-11-2026-019-INV-001",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_b73e94a91cda43a48140b1ff527f9ce3",
  "final_file_name": "FergusonEnterprisesLLC_INV-2023372_DUPLICATE-BILL.pdf",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_DUPLICATE-BILL.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/pxzpw46oum4oh3muzask7/FergusonEnterprisesLLC_INV-2023372_DUPLICATE-BILL.pdf?rlkey=rp2ilnr1av0mfb8jkfyqfqyhe&dl=0",
  "quickbooks_payload": {
    "path": "multi_category_direct_duplicate",
    "invoice_number": "2023372",
    "existing_quickbooks_bill_id": "242"
  },
  "existing_quickbooks_bill_id": "242"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-019-INV-002",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3082",
  "make_trace_id": "make-20260511_155703_770",
  "output_tokens": "328",
  "bill_import_id": "bill_4eca7aaab7324e3c9c748549644c445a",
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "claude_message_id": "msg_019H4GiqpUKVnaHb7oL1aZyH"
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abcyx0032agtbsv00x1fg",
  "vendor_id": "vend_ed86bd47d24c4cf9a2ea9e9cc8fbd61a",
  "process_key": "05-11-2026-019-INV-002",
  "vendor_name": "JJ Woodcraft LLC",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_4eca7aaab7324e3c9c748549644c445a",
  "canonical_name": "JJ Woodcraft LLC",
  "category_count": 2,
  "invoice_number": "1544",
  "category_options": [
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (1).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1baw22002213pf5zdddkyd"
    },
    {
      "name": "Carpentry",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpentry (10).",
      "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
      "fully_qualified_name": "Building Services:Carpentry",
      "quickbooks_account_id": "119",
      "vendor_expense_category_id": "cmp1baw4m002413pf2c6i6fia"
    }
  ],
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "jj woodcraft llc",
  "quickbooks_vendor_id": "41",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-11-2026-019-INV-002",
  "vendor_name": "JJ Woodcraft LLC",
  "category_name": "Carpentry",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_4eca7aaab7324e3c9c748549644c445a",
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "selection_payload": {
    "reason": "The line item is 'Cabinet Install - Derrymoor closet', which describes an installation service (labor) rather than the purchase of cabinet materials. JJ Woodcraft LLC is a woodcraft/carpentry service provider, and the single flat-rate charge of $1,800 with no itemized materials aligns with a carpentry service engagement. The Carpentry category (historically used 10 times in QuickBooks) is the appropriate fit for cabinet installation work, as opposed to Cabinet Materials which would apply to material purchases.",
    "confidence": 0.92,
    "selected_expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
    "selected_expense_category_name": "Carpentry"
  },
  "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
  "quickbooks_account_id": "119"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-019-INV-002",
  "vendor_name": "JJ Woodcraft LLC",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_4eca7aaab7324e3c9c748549644c445a",
  "invoice_number": "1544",
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "quickbooks_vendor_id": "41",
  "quickbooks_account_id": "119",
  "existing_quickbooks_bill_id": null
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-11-2026-019-INV-002",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_4eca7aaab7324e3c9c748549644c445a",
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "quickbooks_bill_id": "248",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "1800",
    "doc_number": "1544",
    "vendor_ref": "41",
    "account_ref": "119",
    "quickbooks_bill_id": "248"
  },
  "quickbooks_account_id": "119",
  "resolved_expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459"
}

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-11-2026-019-INV-002",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_4eca7aaab7324e3c9c748549644c445a",
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "248"
  },
  "quickbooks_bill_id": "248"
}

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-11-2026-019-INV-002",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_4eca7aaab7324e3c9c748549644c445a",
  "final_file_name": "JJWoodcraftLLC_INV-1544.pdf",
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/wtv54stlkvy27ds552avn/JJWoodcraftLLC_INV-1544.pdf?rlkey=vdmb85tscwzxat5ggu71pe28m&dl=0",
  "quickbooks_bill_id": "248"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 26119.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-019-INV-003",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3136",
  "make_trace_id": "make-20260511_155703_770",
  "output_tokens": "360",
  "bill_import_id": "bill_84bcb5c454024ee2b2cc9cf58202cdd9",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "claude_message_id": "msg_016uBoPmyixp5zMG6igGpyuX"
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abh90006gagtbnzrnz3wo",
  "vendor_id": "vend_1ed7b0a3c46346b5aba5b77c09824774",
  "process_key": "05-11-2026-019-INV-003",
  "vendor_name": "Liberty Electric Minnesota LLC",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_84bcb5c454024ee2b2cc9cf58202cdd9",
  "canonical_name": "Liberty Electric Minnesota LLC",
  "category_count": 1,
  "invoice_number": "26119",
  "category_options": [
    {
      "name": "Electrical",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Electrical (39).",
      "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
      "fully_qualified_name": "Building Services:Electrical",
      "quickbooks_account_id": "124",
      "vendor_expense_category_id": "cmp1bazw6004813pfobwqxvzx"
    }
  ],
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Electrical",
    "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "quickbooks_account_id": "124",
    "selected_expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "selected_expense_category_name": "Electrical"
  },
  "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
  "normalized_alias_key": "liberty electric minnesota llc",
  "quickbooks_vendor_id": "5",
  "default_expense_account": "Electrical",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-019-INV-003",
  "vendor_name": "Liberty Electric Minnesota LLC",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_84bcb5c454024ee2b2cc9cf58202cdd9",
  "invoice_number": "26119",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "quickbooks_vendor_id": "5",
  "quickbooks_account_id": "124",
  "existing_quickbooks_bill_id": "245"
}

{
  "path": "single_category_direct_duplicate",
  "message": "Duplicate QuickBooks Bill found; no new Bill was created.",
  "process_key": "05-11-2026-019-INV-003",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_84bcb5c454024ee2b2cc9cf58202cdd9",
  "final_file_name": "Liberty Electric Minnesota LLC Invoice 26119_DUPLICATE-BILL.pdf",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/0dmidxltudadx3qqfz4og/Liberty-Electric-Minnesota-LLC-Invoice-26119_DUPLICATE-BILL.pdf?rlkey=y2ktqoaj8xcx5zbjj4rmeperi&dl=0",
  "quickbooks_payload": {
    "path": "single_category_direct_duplicate",
    "invoice_number": "26119",
    "existing_quickbooks_bill_id": "245"
  },
  "existing_quickbooks_bill_id": "245"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Inv_TM1898_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_18760.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Inv_TM1898_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_18760.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Inv_TM1898_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_18760.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-019-INV-004",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3169",
  "make_trace_id": "make-20260511_155703_770",
  "output_tokens": "413",
  "bill_import_id": "bill_18ba23aef4484da197bbc29afd6d96e9",
  "source_file_name": "Inv_TM1898_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_18760.pdf",
  "claude_message_id": "msg_012a97ThT5iMRXjVzYq6BF1J"
}

{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-11-2026-019-INV-004",
  "vendor_name": "Apollo Heating, Air & Plumbing",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_18ba23aef4484da197bbc29afd6d96e9",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "TM1898",
  "category_options": [],
  "source_file_name": "Inv_TM1898_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_18760.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "apollo heating air and plumbing",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "reason": "The extracted vendor 'Apollo Heating, Air & Plumbing' is clearly the same company as the approved vendor 'Apollo Heating' — same brand name, same ACM/Affordable Comfort Mechanical parent company per the filename, operating in the same region.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": "alias_47ebafce9f3340fa82a647d4399fb582",
  "vendor_id": "vend_c7dc2a1ad12e4641946fbd29f8debbf1",
  "confidence": 0.95,
  "process_key": "05-11-2026-019-INV-004",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_18ba23aef4484da197bbc29afd6d96e9",
  "category_count": 2,
  "suggested_alias": "Apollo Heating, Air & Plumbing",
  "category_options": [
    {
      "name": "Heating & Cooling",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Heating & Cooling (7).",
      "expense_category_id": "cat_ab275d9fa54e43cd9e1058d73309d9c7",
      "fully_qualified_name": "Building Services:Heating & Cooling",
      "quickbooks_account_id": "129",
      "vendor_expense_category_id": "cmp1bb0k3004k13pfway72bf8"
    },
    {
      "name": "HVAC",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:HVAC (8).",
      "expense_category_id": "cat_38ad701dd6134b3397c91aa376a91827",
      "fully_qualified_name": "Building Services:HVAC",
      "quickbooks_account_id": "130",
      "vendor_expense_category_id": "cmp1bb0mn004m13pfy0drwv3r"
    }
  ],
  "resolver_payload": {
    "reason": "The extracted vendor 'Apollo Heating, Air & Plumbing' is clearly the same company as the approved vendor 'Apollo Heating' — same brand name, same ACM/Affordable Comfort Mechanical parent company per the filename, operating in the same region.",
    "matched": "true",
    "confidence": "0.95",
    "suggested_alias": "Apollo Heating, Air & Plumbing",
    "canonical_vendor_name": "Apollo Heating",
    "default_expense_account": "Subcontractors"
  },
  "source_file_name": "Inv_TM1898_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_18760.pdf",
  "canonical_vendor_name": "Apollo Heating",
  "extracted_vendor_name": "Apollo Heating, Air & Plumbing"
}

{
  "run_id": "run_cd232df711c741cbb59f61906e54b6f9",
  "source": "mark_bill_import_run_failed",
  "run_key": "05-11-2026-019",
  "recorded_at": "2026-05-13T00:37:57.041556+00:00"
}