05-12-2026-025

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Don't add to budget per JK.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Don't add to budget per JK.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Don't add to budget per JK.pdf"
}

{
  "total": "3235.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-03",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-025-INV-001",
  "vendor_name": "JJ Woodcraft LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3135",
  "invoice_date": "2025-03-04",
  "vendor_terms": "Net 30",
  "make_trace_id": "make-20260511_225452_023",
  "output_tokens": "435",
  "bill_import_id": "bill_118c7115b2304dd8969aa6cf5e3045a8",
  "invoice_number": "1451",
  "vendor_due_date": "2025-04-03",
  "source_file_name": "Don't add to budget per JK.pdf",
  "claude_message_id": "msg_01RH2uwbQb9f89Hj8BVqwLb3",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abcyx0032agtbsv00x1fg",
  "vendor_id": "vend_ed86bd47d24c4cf9a2ea9e9cc8fbd61a",
  "process_key": "05-12-2026-025-INV-001",
  "vendor_name": "JJ Woodcraft LLC",
  "make_trace_id": "make-20260511_225452_023",
  "bill_import_id": "bill_118c7115b2304dd8969aa6cf5e3045a8",
  "canonical_name": "JJ Woodcraft LLC",
  "category_count": 2,
  "invoice_number": "1451",
  "category_options": [
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (1).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1baw22002213pf5zdddkyd"
    },
    {
      "name": "Carpentry",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpentry (10).",
      "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
      "fully_qualified_name": "Building Services:Carpentry",
      "quickbooks_account_id": "119",
      "vendor_expense_category_id": "cmp1baw4m002413pf2c6i6fia"
    }
  ],
  "source_file_name": "Don't add to budget per JK.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "jj woodcraft llc",
  "quickbooks_vendor_id": "41",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-025-INV-001",
  "vendor_name": "JJ Woodcraft LLC",
  "category_name": "Carpentry",
  "make_trace_id": "make-20260511_225452_023",
  "bill_import_id": "bill_118c7115b2304dd8969aa6cf5e3045a8",
  "source_file_name": "Don't add to budget per JK.pdf",
  "selection_payload": {
    "reason": "The line item explicitly describes 'Cabinet Install - Bentwood,' which is an installation/labor service, not a material purchase. JJ Woodcraft LLC is performing carpentry work (cabinet installation), and the deduction noted is for cabinets not installed — further confirming this is a labor/service charge. This aligns with the Carpentry category (building services), not Cabinet Materials (which would cover physical material purchases).",
    "confidence": 0.95,
    "selected_expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
    "selected_expense_category_name": "Carpentry"
  },
  "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
  "quickbooks_account_id": "119"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-025-INV-001",
  "vendor_name": "JJ Woodcraft LLC",
  "make_trace_id": "make-20260511_225452_023",
  "bill_import_id": "bill_118c7115b2304dd8969aa6cf5e3045a8",
  "invoice_number": "1451",
  "source_file_name": "Don't add to budget per JK.pdf",
  "quickbooks_vendor_id": "41",
  "quickbooks_account_id": "119",
  "existing_quickbooks_bill_id": null
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-025-INV-001",
  "make_trace_id": "make-20260511_225452_023",
  "bill_import_id": "bill_118c7115b2304dd8969aa6cf5e3045a8",
  "source_file_name": "Don't add to budget per JK.pdf",
  "quickbooks_bill_id": "298",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "3235.00",
    "due_date": "2025-04-03",
    "doc_number": "1451",
    "vendor_ref": "41",
    "account_ref": "119",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "298"
  },
  "quickbooks_account_id": "119",
  "resolved_expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459"
}

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-025-INV-001",
  "make_trace_id": "make-20260511_225452_023",
  "bill_import_id": "bill_118c7115b2304dd8969aa6cf5e3045a8",
  "source_file_name": "Don't add to budget per JK.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "298"
  },
  "quickbooks_bill_id": "298"
}

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-025-INV-001",
  "make_trace_id": "make-20260511_225452_023",
  "bill_import_id": "bill_118c7115b2304dd8969aa6cf5e3045a8",
  "final_file_name": "JJWoodcraftLLC_INV-1451.pdf",
  "source_file_name": "Don't add to budget per JK.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/b29pt1kl2xwvgi22imh1h/JJWoodcraftLLC_INV-1451.pdf?rlkey=1re7tdpczhl5aq5clpr8damja&dl=0",
  "quickbooks_bill_id": "298",
  "multi_invoice_group_id": "bill_118c7115b2304dd8969aa6cf5e3045a8"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf"
}

{
  "total": "250.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-01-25",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-025-INV-002",
  "vendor_name": "The Brands at Rabbit Creek",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3233",
  "invoice_date": "2024-12-26",
  "vendor_terms": "50% down, 50% at delivery",
  "make_trace_id": "make-20260511_225452_023",
  "output_tokens": "484",
  "bill_import_id": "bill_5b3137dfd74e4e358b6f8ff7daf02fec",
  "invoice_number": "9935",
  "vendor_due_date": "2025-03-03",
  "source_file_name": "Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "claude_message_id": "msg_01ELXeuERc1Nio41i5nTeb7b",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_9c46512b0ff84fbc968c9638e67896ff",
  "vendor_id": "vend_3b6497ef80064fe786570a68637d21fd",
  "process_key": "05-12-2026-025-INV-002",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260511_225452_023",
  "bill_import_id": "bill_5b3137dfd74e4e358b6f8ff7daf02fec",
  "canonical_name": "The Brands at Rabbit Creek",
  "category_count": 1,
  "invoice_number": "9935",
  "category_options": [
    {
      "name": "Lighting",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lighting (23).",
      "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
      "fully_qualified_name": "Building Materials:Lighting",
      "quickbooks_account_id": "110",
      "vendor_expense_category_id": "cmp1bawns002e13pf9bu7vqmk"
    }
  ],
  "source_file_name": "Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lighting",
    "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "quickbooks_account_id": "110",
    "selected_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "selected_expense_category_name": "Lighting"
  },
  "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
  "normalized_alias_key": "the brands at rabbit creek",
  "quickbooks_vendor_id": "84",
  "default_expense_account": "Lighting",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-025-INV-002",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260511_225452_023",
  "bill_import_id": "bill_5b3137dfd74e4e358b6f8ff7daf02fec",
  "invoice_number": "9935",
  "source_file_name": "Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "quickbooks_vendor_id": "84",
  "quickbooks_account_id": "110",
  "existing_quickbooks_bill_id": null
}

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-025-INV-002",
  "make_trace_id": "make-20260511_225452_023",
  "bill_import_id": "bill_5b3137dfd74e4e358b6f8ff7daf02fec",
  "source_file_name": "Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "quickbooks_bill_id": "299",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "250.00",
    "due_date": "2025-01-25",
    "doc_number": "9935",
    "vendor_ref": "84",
    "account_ref": "110",
    "jkath_terms": "Net 30",
    "vendor_terms": "50% down, 50% at delivery",
    "quickbooks_bill_id": "299"
  },
  "quickbooks_account_id": "110",
  "resolved_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c"
}

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-025-INV-002",
  "make_trace_id": "make-20260511_225452_023",
  "bill_import_id": "bill_5b3137dfd74e4e358b6f8ff7daf02fec",
  "source_file_name": "Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "299"
  },
  "quickbooks_bill_id": "299"
}

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-025-INV-002",
  "make_trace_id": "make-20260511_225452_023",
  "bill_import_id": "bill_5b3137dfd74e4e358b6f8ff7daf02fec",
  "final_file_name": "TheBrandsatRabbitCreek_INV-9935.pdf",
  "source_file_name": "Invoice_9935_from_The_Brands_at_Rabbit_Creek.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ex7qu34c620afxek00cs4/TheBrandsatRabbitCreek_INV-9935.pdf?rlkey=x61560c8pybjrhw5pinpw67mz&dl=0",
  "quickbooks_bill_id": "299",
  "multi_invoice_group_id": "bill_5b3137dfd74e4e358b6f8ff7daf02fec"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf"
}

{
  "total": "1300.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-04",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-025-INV-003",
  "vendor_name": "The Wallpaper Guy LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3164",
  "invoice_date": "2025-03-05",
  "vendor_terms": "Net 10 Days",
  "make_trace_id": "make-20260511_225452_023",
  "output_tokens": "536",
  "bill_import_id": "bill_ffc6a070f0d144199838960e9b7d7e09",
  "invoice_number": "the-030525-1300",
  "vendor_due_date": "2025-03-15",
  "source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "claude_message_id": "msg_019FkitTnbfND2NpYmCtFMcX",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-12-2026-025-INV-003",
  "vendor_name": "The Wallpaper Guy LLC",
  "make_trace_id": "make-20260511_225452_023",
  "bill_import_id": "bill_ffc6a070f0d144199838960e9b7d7e09",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "the-030525-1300",
  "category_options": [],
  "source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "the wallpaper guy llc",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "reason": "The extracted vendor 'The Wallpaper Guy LLC' is clearly the same entity as approved vendor 'The Wallpaper Guy' — identical name with only the addition of the corporate suffix 'LLC'.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": "alias_49dc72ef9bf24bcaa720c07511ea4430",
  "vendor_id": "vend_8d7d0893d8df4210aa399686a718cea7",
  "confidence": 0.99,
  "process_key": "05-12-2026-025-INV-003",
  "make_trace_id": "make-20260511_225452_023",
  "bill_import_id": "bill_ffc6a070f0d144199838960e9b7d7e09",
  "category_count": 1,
  "suggested_alias": "The Wallpaper Guy LLC",
  "category_options": [
    {
      "name": "Painting",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Painting (3).",
      "expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
      "fully_qualified_name": "Building Services:Painting",
      "quickbooks_account_id": "134",
      "vendor_expense_category_id": "cmp1bb1dt005013pftbr6n5eg"
    }
  ],
  "resolver_payload": {
    "reason": "The extracted vendor 'The Wallpaper Guy LLC' is clearly the same entity as approved vendor 'The Wallpaper Guy' — identical name with only the addition of the corporate suffix 'LLC'.",
    "matched": "true",
    "confidence": "0.99",
    "suggested_alias": "The Wallpaper Guy LLC",
    "canonical_vendor_name": "The Wallpaper Guy",
    "default_expense_account": "Subcontractors"
  },
  "source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "canonical_vendor_name": "The Wallpaper Guy",
  "extracted_vendor_name": "The Wallpaper Guy LLC"
}

{
  "run_id": "run_5548450af4cf4d19ba79e76ade7873d9",
  "source": "mark_bill_import_run_failed",
  "run_key": "05-12-2026-025",
  "recorded_at": "2026-05-13T00:37:58.984293+00:00"
}