05-12-2026-028

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf"
}

{
  "total": "398.50",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-15",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-028-INV-001",
  "vendor_name": "The Brands at Rabbit Creek",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3282",
  "invoice_date": "2025-02-13",
  "vendor_terms": "50% down, 50% at delivery",
  "make_trace_id": "make-20260511_233856_954",
  "output_tokens": "606",
  "bill_import_id": "bill_2ffb381d4a94466ab7faded6a194f0a6",
  "invoice_number": "10068",
  "vendor_due_date": "2025-03-10",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "claude_message_id": "msg_01HZS9Qytv9Kub4KW75Fisc5",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "total": "398.50",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-12-2026-028-INV-001",
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2025-02-13",
  "make_trace_id": "make-20260511_233856_954",
  "bill_import_id": "bill_2ffb381d4a94466ab7faded6a194f0a6",
  "invoice_number": "10068",
  "final_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ets42ahzcibdw02casuz1/Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf?rlkey=a3pdlder1uiqw73wof8he7gv5&dl=0",
  "validation_details": "Subtotal + tax + shipping does not match the invoice total within $0.05.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10074_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10074_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf"
}

{
  "total": "734.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-19",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-028-INV-002",
  "vendor_name": "The Brands at Rabbit Creek",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4932",
  "invoice_date": "2025-02-17",
  "vendor_terms": "50% down, 50% at delivery",
  "make_trace_id": "make-20260511_233856_954",
  "output_tokens": "594",
  "bill_import_id": "bill_41bd4ff365ec4b1d878e093b17726b42",
  "invoice_number": "10074",
  "vendor_due_date": "2025-03-10",
  "source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "claude_message_id": "msg_01TRP6vpXyxfGppFhYEwWpys",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_9c46512b0ff84fbc968c9638e67896ff",
  "vendor_id": "vend_3b6497ef80064fe786570a68637d21fd",
  "process_key": "05-12-2026-028-INV-002",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260511_233856_954",
  "bill_import_id": "bill_41bd4ff365ec4b1d878e093b17726b42",
  "canonical_name": "The Brands at Rabbit Creek",
  "category_count": 1,
  "invoice_number": "10074",
  "category_options": [
    {
      "name": "Lighting",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lighting (23).",
      "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
      "fully_qualified_name": "Building Materials:Lighting",
      "quickbooks_account_id": "110",
      "vendor_expense_category_id": "cmp1bawns002e13pf9bu7vqmk"
    }
  ],
  "source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lighting",
    "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "quickbooks_account_id": "110",
    "selected_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "selected_expense_category_name": "Lighting"
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  "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
  "normalized_alias_key": "the brands at rabbit creek",
  "quickbooks_vendor_id": "84",
  "default_expense_account": "Lighting",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-028-INV-002",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260511_233856_954",
  "bill_import_id": "bill_41bd4ff365ec4b1d878e093b17726b42",
  "invoice_number": "10074",
  "source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "quickbooks_vendor_id": "84",
  "quickbooks_account_id": "110",
  "existing_quickbooks_bill_id": null
}

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-028-INV-002",
  "make_trace_id": "make-20260511_233856_954",
  "bill_import_id": "bill_41bd4ff365ec4b1d878e093b17726b42",
  "source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "quickbooks_bill_id": "329",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "734.00",
    "due_date": "2025-03-19",
    "doc_number": "10074",
    "vendor_ref": "84",
    "account_ref": "110",
    "jkath_terms": "Net 30",
    "vendor_terms": "50% down, 50% at delivery",
    "quickbooks_bill_id": "329"
  },
  "quickbooks_account_id": "110",
  "resolved_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c"
}

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-028-INV-002",
  "make_trace_id": "make-20260511_233856_954",
  "bill_import_id": "bill_41bd4ff365ec4b1d878e093b17726b42",
  "source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "329"
  },
  "quickbooks_bill_id": "329"
}

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-028-INV-002",
  "make_trace_id": "make-20260511_233856_954",
  "bill_import_id": "bill_41bd4ff365ec4b1d878e093b17726b42",
  "final_file_name": "TheBrandsatRabbitCreek_INV-10074.pdf",
  "source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/gyit1cqfavz2rkcs1l0sw/TheBrandsatRabbitCreek_INV-10074.pdf?rlkey=motfywc8rplnp2xlq2rjvi15n&dl=0",
  "quickbooks_bill_id": "329",
  "multi_invoice_group_id": "bill_41bd4ff365ec4b1d878e093b17726b42"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_10115_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10115_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10115_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf"
}

{
  "total": "88.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-04",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-028-INV-003",
  "vendor_name": "The Brands at Rabbit Creek",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3226",
  "invoice_date": "2025-03-05",
  "vendor_terms": "Due on receipt",
  "make_trace_id": "make-20260511_233856_954",
  "output_tokens": "387",
  "bill_import_id": "bill_e438142875be48d49d952f3bf2351330",
  "invoice_number": "10115",
  "vendor_due_date": "2025-03-10",
  "source_file_name": "Invoice_10115_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "claude_message_id": "msg_01VUJMDwqb5va5cgBT9ieu5y",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_9c46512b0ff84fbc968c9638e67896ff",
  "vendor_id": "vend_3b6497ef80064fe786570a68637d21fd",
  "process_key": "05-12-2026-028-INV-003",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260511_233856_954",
  "bill_import_id": "bill_e438142875be48d49d952f3bf2351330",
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  "category_count": 1,
  "invoice_number": "10115",
  "category_options": [
    {
      "name": "Lighting",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lighting (23).",
      "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
      "fully_qualified_name": "Building Materials:Lighting",
      "quickbooks_account_id": "110",
      "vendor_expense_category_id": "cmp1bawns002e13pf9bu7vqmk"
    }
  ],
  "source_file_name": "Invoice_10115_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lighting",
    "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "quickbooks_account_id": "110",
    "selected_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "selected_expense_category_name": "Lighting"
  },
  "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
  "normalized_alias_key": "the brands at rabbit creek",
  "quickbooks_vendor_id": "84",
  "default_expense_account": "Lighting",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-028-INV-003",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260511_233856_954",
  "bill_import_id": "bill_e438142875be48d49d952f3bf2351330",
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  "quickbooks_vendor_id": "84",
  "quickbooks_account_id": "110",
  "existing_quickbooks_bill_id": null
}

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-028-INV-003",
  "make_trace_id": "make-20260511_233856_954",
  "bill_import_id": "bill_e438142875be48d49d952f3bf2351330",
  "source_file_name": "Invoice_10115_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "quickbooks_bill_id": "330",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "88.00",
    "due_date": "2025-04-04",
    "doc_number": "10115",
    "vendor_ref": "84",
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    "jkath_terms": "Net 30",
    "vendor_terms": "Due on receipt",
    "quickbooks_bill_id": "330"
  },
  "quickbooks_account_id": "110",
  "resolved_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c"
}

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-028-INV-003",
  "make_trace_id": "make-20260511_233856_954",
  "bill_import_id": "bill_e438142875be48d49d952f3bf2351330",
  "source_file_name": "Invoice_10115_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "attachment_payload": {
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  },
  "quickbooks_bill_id": "330"
}

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-028-INV-003",
  "make_trace_id": "make-20260511_233856_954",
  "bill_import_id": "bill_e438142875be48d49d952f3bf2351330",
  "final_file_name": "TheBrandsatRabbitCreek_INV-10115.pdf",
  "source_file_name": "Invoice_10115_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/y9ii8erfrr2q579u8pjis/TheBrandsatRabbitCreek_INV-10115.pdf?rlkey=r3yc8w2aaoku6tpqquwo27xmy&dl=0",
  "quickbooks_bill_id": "330",
  "multi_invoice_group_id": "bill_e438142875be48d49d952f3bf2351330"
}