Invoice Record
05-12-2026-028-INV-001
Validation Error
Subtotal + tax + shipping does not match the invoice total within $0.05.
Status
Validation error
Invoice
10068
Total
$398.50
Invoice data
- Detected vendor
- The Brands at Rabbit Creek
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/13/2025
- Due date
- 03/15/2025
- Vendor terms
- 50% down, 50% at delivery
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Subtotal + tax + shipping does not match the invoice total within $0.05.
Processing Context
- Invoice ID
- 05-12-2026-028-INV-001
- Run ID
- 05-12-2026-028
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice total is $809.00 with a $410.50 deposit already paid, leaving a balance due of $398.50. The 'total' field reflects the balance due (amount still owed), not the gross invoice total. The invoice is marked Overdue as of 03/10/2025. Ship-to address is the vendor's own address, suggesting items are held at vendor location for pickup or delivery coordination.",
"terms": "50% down, 50% at delivery",
"total": 398.5,
"due_date": "2025-03-10",
"shipping": 0,
"subtotal": 809,
"confidence": {
"total": 0.95,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 749,
"unit_price": 749,
"description": "Ceiling fixtures - KSP1094BBS, BRONTE 4L LG HANGING SHADE BBS"
},
{
"qty": 4,
"amount": 48,
"unit_price": 12,
"description": "Bulbs - 60 Watt White LED Equiv. A E26 - 2700k, Dimmable"
},
{
"qty": 1,
"amount": 12,
"unit_price": 12,
"description": "Credit Card service charge"
}
],
"vendor_name": "The Brands at Rabbit Creek",
"invoice_date": "2025-02-13",
"project_name": "Lakeview",
"document_type": "invoice",
"invoice_number": "10068",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_b9030b8bbfeb4a7dbb563a6b5867a732",
"source": "make.com",
"run_key": "05-12-2026-028",
"make_trace_id": "make-20260511_233856_954",
"source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABidg",
"source_dropbox_rev": "01651976f3244f600000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "ddf61cfe342c7fcda031a18a380d61c4b773fca326e885bf8e7d01eb13d922ce",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
"multi_invoice_group_id": "bill_2ffb381d4a94466ab7faded6a194f0a6",
"processing_dropbox_rev": "0165197710ec2af00000003549f4393",
"multi_invoice_source_payload": {
"notes": "Single invoice in this PDF. Note that the gross invoice total is $809.00 and a deposit of $410.50 has already been paid, resulting in a balance due of $398.50. The 'total' field has been set to the balance due ($398.50) as that is the amount currently billable/owed.",
"invoices": [
{
"tax": 0,
"notes": "Invoice total is $809.00 with a $410.50 deposit already paid, leaving a balance due of $398.50. The 'total' field reflects the balance due (amount still owed), not the gross invoice total. The invoice is marked Overdue as of 03/10/2025. Ship-to address is the vendor's own address, suggesting items are held at vendor location for pickup or delivery coordination.",
"terms": "50% down, 50% at delivery",
"total": 398.5,
"due_date": "2025-03-10",
"shipping": 0,
"subtotal": 809,
"confidence": {
"total": 0.95,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 749,
"unit_price": 749,
"description": "Ceiling fixtures - KSP1094BBS, BRONTE 4L LG HANGING SHADE BBS"
},
{
"qty": 4,
"amount": 48,
"unit_price": 12,
"description": "Bulbs - 60 Watt White LED Equiv. A E26 - 2700k, Dimmable"
},
{
"qty": 1,
"amount": 12,
"unit_price": 12,
"description": "Credit Card service charge"
}
],
"vendor_name": "The Brands at Rabbit Creek",
"invoice_date": "2025-02-13",
"project_name": "Lakeview",
"document_type": "invoice",
"invoice_number": "10068",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "398.50",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-03-15",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-028-INV-001",
"vendor_name": "The Brands at Rabbit Creek",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3282",
"invoice_date": "2025-02-13",
"vendor_terms": "50% down, 50% at delivery",
"make_trace_id": "make-20260511_233856_954",
"output_tokens": "606",
"bill_import_id": "bill_2ffb381d4a94466ab7faded6a194f0a6",
"invoice_number": "10068",
"vendor_due_date": "2025-03-10",
"source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
"claude_message_id": "msg_01HZS9Qytv9Kub4KW75Fisc5",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Subtotal + tax + shipping does not match the invoice total within $0.05.
Payload
{
"total": "398.50",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-12-2026-028-INV-001",
"vendor_name": "The Brands at Rabbit Creek",
"invoice_date": "2025-02-13",
"make_trace_id": "make-20260511_233856_954",
"bill_import_id": "bill_2ffb381d4a94466ab7faded6a194f0a6",
"invoice_number": "10068",
"final_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
"source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/ets42ahzcibdw02casuz1/Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf?rlkey=a3pdlder1uiqw73wof8he7gv5&dl=0",
"validation_details": "Subtotal + tax + shipping does not match the invoice total within $0.05.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf"
}