05-12-2026-030

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Inv_86002_from_Great_Lakes_Millwork_LLC_13996.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Inv_86002_from_Great_Lakes_Millwork_LLC_13996.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Inv_86002_from_Great_Lakes_Millwork_LLC_13996.pdf"
}

{
  "total": "2034.68",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-23",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-030-INV-001",
  "vendor_name": "Great Lakes Millwork",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3100",
  "invoice_date": "2025-03-24",
  "vendor_terms": "1% 10 Net 30",
  "make_trace_id": "make-20260512_001839_243",
  "output_tokens": "397",
  "bill_import_id": "bill_b679ee56fae144ada4eb1cf05f4a6460",
  "invoice_number": "86002",
  "vendor_due_date": null,
  "source_file_name": "Inv_86002_from_Great_Lakes_Millwork_LLC_13996.pdf",
  "claude_message_id": "msg_01HGPaxiLpRUe1unsiaCzkSp",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abblw001yagtbnd53ndq2",
  "vendor_id": "vend_f4b7985cdc774cd090bbc71737c72ca2",
  "process_key": "05-12-2026-030-INV-001",
  "vendor_name": "Great Lakes Millwork",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_b679ee56fae144ada4eb1cf05f4a6460",
  "canonical_name": "Great Lakes Millwork LLC",
  "category_count": 2,
  "invoice_number": "86002",
  "category_options": [
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (2).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1bauxn001e13pf3811ch4p"
    },
    {
      "name": "Millwork",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Millwork (21).",
      "expense_category_id": "cat_ac5e83e1f2fd4f32aa161f489b7b8631",
      "fully_qualified_name": "Building Materials:Millwork",
      "quickbooks_account_id": "112",
      "vendor_expense_category_id": "cmp1bav05001g13pf6kodm4kl"
    }
  ],
  "source_file_name": "Inv_86002_from_Great_Lakes_Millwork_LLC_13996.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "great lakes millwork",
  "quickbooks_vendor_id": "8",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-030-INV-001",
  "vendor_name": "Great Lakes Millwork LLC",
  "category_name": "Millwork",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_b679ee56fae144ada4eb1cf05f4a6460",
  "source_file_name": "Inv_86002_from_Great_Lakes_Millwork_LLC_13996.pdf",
  "selection_payload": {
    "reason": "The vendor is 'Great Lakes Millwork LLC' and the single line item explicitly describes 'Custom Poplar and R Oak Millwork for renovation,' which directly and unambiguously maps to the Millwork category. The category name, vendor name, and line item description are all perfectly aligned.",
    "confidence": 0.99,
    "selected_expense_category_id": "cat_ac5e83e1f2fd4f32aa161f489b7b8631",
    "selected_expense_category_name": "Millwork"
  },
  "expense_category_id": "cat_ac5e83e1f2fd4f32aa161f489b7b8631",
  "quickbooks_account_id": "112"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-030-INV-001",
  "vendor_name": "Great Lakes Millwork LLC",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_b679ee56fae144ada4eb1cf05f4a6460",
  "invoice_number": "86002",
  "source_file_name": "Inv_86002_from_Great_Lakes_Millwork_LLC_13996.pdf",
  "quickbooks_vendor_id": "8",
  "quickbooks_account_id": "112",
  "existing_quickbooks_bill_id": null
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-030-INV-001",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_b679ee56fae144ada4eb1cf05f4a6460",
  "source_file_name": "Inv_86002_from_Great_Lakes_Millwork_LLC_13996.pdf",
  "quickbooks_bill_id": "345",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "2034.68",
    "due_date": "2025-04-23",
    "doc_number": "86002",
    "vendor_ref": "8",
    "account_ref": "112",
    "jkath_terms": "Net 30",
    "vendor_terms": "1% 10 Net 30",
    "quickbooks_bill_id": "345"
  },
  "quickbooks_account_id": "112",
  "resolved_expense_category_id": "cat_ac5e83e1f2fd4f32aa161f489b7b8631"
}

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-030-INV-001",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_b679ee56fae144ada4eb1cf05f4a6460",
  "source_file_name": "Inv_86002_from_Great_Lakes_Millwork_LLC_13996.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "345"
  },
  "quickbooks_bill_id": "345"
}

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-030-INV-001",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_b679ee56fae144ada4eb1cf05f4a6460",
  "final_file_name": "GreatLakesMillworkLLC_INV-86002.pdf",
  "source_file_name": "Inv_86002_from_Great_Lakes_Millwork_LLC_13996.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/0ho4c3eukrsyusnyd6rvh/GreatLakesMillworkLLC_INV-86002.pdf?rlkey=uxg53vgoqcdrjprpaqlsa2q53&dl=0",
  "quickbooks_bill_id": "345",
  "multi_invoice_group_id": "bill_b679ee56fae144ada4eb1cf05f4a6460"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Copy of 2908 43rd ave s mineapolis 55406.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 2908 43rd ave s mineapolis 55406.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 2908 43rd ave s mineapolis 55406.pdf"
}

{
  "total": "12200.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-25",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-030-INV-002",
  "vendor_name": "Ruiz Painting LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4686",
  "invoice_date": "2025-03-26",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_001839_243",
  "output_tokens": "696",
  "bill_import_id": "bill_6e8e703a673747a6835dead90aea337c",
  "invoice_number": "rui-032625-12200",
  "vendor_due_date": null,
  "source_file_name": "Copy of 2908 43rd ave s mineapolis 55406.pdf",
  "claude_message_id": "msg_01UyaWGLMXpYzKYMigELQHz8",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "total": "12200.00",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-12-2026-030-INV-002",
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-03-26",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_6e8e703a673747a6835dead90aea337c",
  "invoice_number": "rui-032625-12200",
  "final_file_name": "Copy of 2908 43rd ave s mineapolis 55406_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Copy of 2908 43rd ave s mineapolis 55406_VALIDATION-FAILED.pdf",
  "source_file_name": "Copy of 2908 43rd ave s mineapolis 55406.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 2908 43rd ave s mineapolis 55406.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/jsgk2p6lqq1co649we0om/Copy-of-2908-43rd-ave-s-mineapolis-55406_VALIDATION-FAILED.pdf?rlkey=p6kft51o5jhbo5839kkysxhz7&dl=0",
  "validation_details": "Claude was not confident enough in the invoice total.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 2908 43rd ave s mineapolis 55406.pdf"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Fix Plumbing LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Fix Plumbing LLC.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Fix Plumbing LLC.pdf"
}

{
  "total": "7100.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-25",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-030-INV-003",
  "vendor_name": "Fix Plumbing LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3130",
  "invoice_date": "2025-03-26",
  "vendor_terms": "Due upon receipt",
  "make_trace_id": "make-20260512_001839_243",
  "output_tokens": "446",
  "bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
  "invoice_number": "3091",
  "vendor_due_date": "2025-03-26",
  "source_file_name": "Fix Plumbing LLC.pdf",
  "claude_message_id": "msg_013bVJdTBQfMLDCLujePQz92",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abk7f008qagtb8y91cjg6",
  "vendor_id": "vend_bc0e8fd6511a4be28843d323e0beb16f",
  "process_key": "05-12-2026-030-INV-003",
  "vendor_name": "Fix Plumbing LLC",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
  "canonical_name": "Fix Plumbing LLC",
  "category_count": 1,
  "invoice_number": "3091",
  "category_options": [
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Plumbing (2).",
      "expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
      "fully_qualified_name": "Building Services:Plumbing",
      "quickbooks_account_id": "136",
      "vendor_expense_category_id": "cmp1bb2a7005g13pfcrkcmv5w"
    }
  ],
  "source_file_name": "Fix Plumbing LLC.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Plumbing",
    "expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
    "quickbooks_account_id": "136",
    "selected_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
    "selected_expense_category_name": "Plumbing"
  },
  "expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
  "normalized_alias_key": "fix plumbing llc",
  "quickbooks_vendor_id": "79",
  "default_expense_account": "Plumbing",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-030-INV-003",
  "vendor_name": "Fix Plumbing LLC",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
  "invoice_number": "3091",
  "source_file_name": "Fix Plumbing LLC.pdf",
  "quickbooks_vendor_id": "79",
  "quickbooks_account_id": "136",
  "existing_quickbooks_bill_id": null
}

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-030-INV-003",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
  "source_file_name": "Fix Plumbing LLC.pdf",
  "quickbooks_bill_id": "346",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "7100.00",
    "due_date": "2025-04-25",
    "doc_number": "3091",
    "vendor_ref": "79",
    "account_ref": "136",
    "jkath_terms": "Net 30",
    "vendor_terms": "Due upon receipt",
    "quickbooks_bill_id": "346"
  },
  "quickbooks_account_id": "136",
  "resolved_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d"
}

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-030-INV-003",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
  "source_file_name": "Fix Plumbing LLC.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "346"
  },
  "quickbooks_bill_id": "346"
}

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-030-INV-003",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
  "final_file_name": "FixPlumbingLLC_INV-3091.pdf",
  "source_file_name": "Fix Plumbing LLC.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/sy8v2eh92lk84xzb48xcq/FixPlumbingLLC_INV-3091.pdf?rlkey=2zzkpc1x7yzs3703gichlnkpy&dl=0",
  "quickbooks_bill_id": "346",
  "multi_invoice_group_id": "bill_270e92dfd954439e95a85c92e6e4e5e1"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "HDLInvoice 801027024.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 801027024.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 801027024.pdf"
}

{
  "total": "337.03",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-23",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-030-INV-004",
  "vendor_name": "Hardware Distributors",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3610",
  "invoice_date": "2025-03-24",
  "vendor_terms": "1%-10th Net 30",
  "make_trace_id": "make-20260512_001839_243",
  "output_tokens": "871",
  "bill_import_id": "bill_58773f06c29d46e39fe46f20ec8a9178",
  "invoice_number": "801027024",
  "vendor_due_date": "2025-04-30",
  "source_file_name": "HDLInvoice 801027024.pdf",
  "claude_message_id": "msg_012GhUpZa1VR9ForoCSV2pAy",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abb7c001uagtbk30htlml",
  "vendor_id": "vend_36536bc3a7254b41ac0081eab30ee4d2",
  "process_key": "05-12-2026-030-INV-004",
  "vendor_name": "Hardware Distributors",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_58773f06c29d46e39fe46f20ec8a9178",
  "canonical_name": "Hardware Distributors Ltd",
  "category_count": 1,
  "invoice_number": "801027024",
  "category_options": [
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (104).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1bauq8001a13pfeqelj5gn"
    }
  ],
  "source_file_name": "HDLInvoice 801027024.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Cabinet Materials",
    "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "quickbooks_account_id": "105",
    "selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "selected_expense_category_name": "Cabinet Materials"
  },
  "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
  "normalized_alias_key": "hardware distributors",
  "quickbooks_vendor_id": "2",
  "default_expense_account": "Cabinet Materials",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-030-INV-004",
  "vendor_name": "Hardware Distributors Ltd",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_58773f06c29d46e39fe46f20ec8a9178",
  "invoice_number": "801027024",
  "source_file_name": "HDLInvoice 801027024.pdf",
  "quickbooks_vendor_id": "2",
  "quickbooks_account_id": "105",
  "existing_quickbooks_bill_id": null
}

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-030-INV-004",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_58773f06c29d46e39fe46f20ec8a9178",
  "source_file_name": "HDLInvoice 801027024.pdf",
  "quickbooks_bill_id": "347",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "337.03",
    "due_date": "2025-04-23",
    "doc_number": "801027024",
    "vendor_ref": "2",
    "account_ref": "105",
    "jkath_terms": "Net 30",
    "vendor_terms": "1%-10th Net 30",
    "quickbooks_bill_id": "347"
  },
  "quickbooks_account_id": "105",
  "resolved_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62"
}

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-030-INV-004",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_58773f06c29d46e39fe46f20ec8a9178",
  "source_file_name": "HDLInvoice 801027024.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "347"
  },
  "quickbooks_bill_id": "347"
}

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-030-INV-004",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_58773f06c29d46e39fe46f20ec8a9178",
  "final_file_name": "HardwareDistributorsLtd_INV-801027024.pdf",
  "source_file_name": "HDLInvoice 801027024.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/mjud75me17bkvd6cdt9eh/HardwareDistributorsLtd_INV-801027024.pdf?rlkey=u8jxjx34et0sqoj1dy1w57iz8&dl=0",
  "quickbooks_bill_id": "347",
  "multi_invoice_group_id": "bill_58773f06c29d46e39fe46f20ec8a9178"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Copy of 15890 York cir nw anoka .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka .pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka .pdf"
}

{
  "total": "900.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-25",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-030-INV-005",
  "vendor_name": "Ruiz Painting LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4655",
  "invoice_date": "2025-03-26",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_001839_243",
  "output_tokens": "525",
  "bill_import_id": "bill_b6cff1fa7da94f7fa63d324ca0800e6a",
  "invoice_number": "rui-032625-900",
  "vendor_due_date": null,
  "source_file_name": "Copy of 15890 York cir nw anoka .pdf",
  "claude_message_id": "msg_01Xpa2AMJAcLiZH2h6Cov7up",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "total": "900.00",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-12-2026-030-INV-005",
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-03-26",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_b6cff1fa7da94f7fa63d324ca0800e6a",
  "invoice_number": "rui-032625-900",
  "final_file_name": "Copy of 15890 York cir nw anoka _VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Copy of 15890 York cir nw anoka _VALIDATION-FAILED.pdf",
  "source_file_name": "Copy of 15890 York cir nw anoka .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka .pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/zjhojpj2vedgj7m368r28/Copy-of-15890-York-cir-nw-anoka-_VALIDATION-FAILED.pdf?rlkey=a8hajctfkatekogsbmb92yqnq&dl=0",
  "validation_details": "Claude was not confident enough in the invoice total.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka .pdf"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Horizon Electric 8701 Bentwood Drive, Eden Prairie.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Horizon Electric 8701 Bentwood Drive, Eden Prairie.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Horizon Electric 8701 Bentwood Drive, Eden Prairie.pdf"
}

{
  "total": "2676.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-24",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-030-INV-006",
  "vendor_name": "Horizon Electric",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3340",
  "invoice_date": "2025-03-25",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_001839_243",
  "output_tokens": "489",
  "bill_import_id": "bill_2be3c932b8074c939440bfd85e993e4f",
  "invoice_number": "J-7207638",
  "vendor_due_date": null,
  "source_file_name": "Horizon Electric 8701 Bentwood Drive, Eden Prairie.pdf",
  "claude_message_id": "msg_01THnAYGDxXuYStTqFY7cLRE",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-12-2026-030-INV-006",
  "vendor_name": "Horizon Electric",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_2be3c932b8074c939440bfd85e993e4f",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "J-7207638",
  "category_options": [],
  "source_file_name": "Horizon Electric 8701 Bentwood Drive, Eden Prairie.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "horizon electric",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "reason": "The extracted vendor name 'Horizon Electric' is an exact match to the approved vendor 'Horizon Electric' in the approved vendor list.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": "alias_7e6b45063c154db19996874e958a7f8b",
  "vendor_id": "vend_2ba32f9db9004b9c9bc282acdb08c29b",
  "confidence": 1,
  "process_key": "05-12-2026-030-INV-006",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_2be3c932b8074c939440bfd85e993e4f",
  "category_count": 1,
  "suggested_alias": "Horizon Electric",
  "category_options": [
    {
      "name": "Electrical",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Electrical (6).",
      "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
      "fully_qualified_name": "Building Services:Electrical",
      "quickbooks_account_id": "124",
      "vendor_expense_category_id": "cmp1bb03z004c13pfptbcroj2"
    }
  ],
  "resolver_payload": {
    "reason": "The extracted vendor name 'Horizon Electric' is an exact match to the approved vendor 'Horizon Electric' in the approved vendor list.",
    "matched": "true",
    "confidence": "1",
    "suggested_alias": "Horizon Electric",
    "canonical_vendor_name": "Horizon Electric",
    "default_expense_account": "Subcontractors"
  },
  "source_file_name": "Horizon Electric 8701 Bentwood Drive, Eden Prairie.pdf",
  "canonical_vendor_name": "Horizon Electric",
  "extracted_vendor_name": "Horizon Electric"
}

{
  "path": "resolver_portal_category_selection",
  "message": "Claude selected an expense category from allowed portal options after vendor resolver.",
  "process_key": "05-12-2026-030-INV-006",
  "vendor_name": "Horizon Electric",
  "category_name": "Electrical",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_2be3c932b8074c939440bfd85e993e4f",
  "source_file_name": "Horizon Electric 8701 Bentwood Drive, Eden Prairie.pdf",
  "selection_payload": {
    "reason": "The vendor is Horizon Electric, an electrical contractor, and the invoice is for a final draw on a construction phase at 8701 Bentwood Drive, Eden Prairie. The only allowed category is Electrical, which directly matches the vendor type and scope of work.",
    "confidence": 0.99,
    "selected_expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "selected_expense_category_name": "Electrical"
  },
  "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
  "quickbooks_account_id": "124"
}

{
  "path": "resolver_success",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-030-INV-006",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_2be3c932b8074c939440bfd85e993e4f",
  "source_file_name": "Horizon Electric 8701 Bentwood Drive, Eden Prairie.pdf",
  "quickbooks_bill_id": "348",
  "quickbooks_payload": {
    "path": "resolver_success",
    "total": "2676.00",
    "due_date": "2025-04-24",
    "doc_number": "J-7207638",
    "vendor_ref": "81",
    "account_ref": "124",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "348"
  },
  "quickbooks_account_id": "124",
  "resolved_expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00"
}

{
  "path": "resolver_success",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-030-INV-006",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_2be3c932b8074c939440bfd85e993e4f",
  "source_file_name": "Horizon Electric 8701 Bentwood Drive, Eden Prairie.pdf",
  "attachment_payload": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "348"
  },
  "quickbooks_bill_id": "348"
}

{
  "path": "resolver_success",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-030-INV-006",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_2be3c932b8074c939440bfd85e993e4f",
  "final_file_name": "HorizonElectric_INV-J-7207638.pdf",
  "source_file_name": "Horizon Electric 8701 Bentwood Drive, Eden Prairie.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/0u96sjo2czhavhv9ffpdm/HorizonElectric_INV-J-7207638.pdf?rlkey=8y73it0yhuf4oijcfsuct0vbt&dl=0",
  "quickbooks_bill_id": "348",
  "multi_invoice_group_id": "bill_2be3c932b8074c939440bfd85e993e4f"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "737714_20250327_30539337_14128413257.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250327_30539337_14128413257.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250327_30539337_14128413257.pdf"
}

{
  "total": "400.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-24",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-030-INV-007",
  "vendor_name": "Ferguson Enterprises LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "5847",
  "invoice_date": "2025-03-25",
  "vendor_terms": "Net 10th Prox",
  "make_trace_id": "make-20260512_001839_243",
  "output_tokens": "962",
  "bill_import_id": "bill_c869d3ff1fbe40d38ab3c8f434707ab9",
  "invoice_number": "1256884-1",
  "vendor_due_date": null,
  "source_file_name": "737714_20250327_30539337_14128413257.pdf",
  "claude_message_id": "msg_01NsKvHjLusL6gnpewZupuGG",
  "multi_invoice_count": 2,
  "multi_invoice_index": 1
}

{
  "total": "1071.52",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-24",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-030-INV-007",
  "vendor_name": "Ferguson Enterprises LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "5847",
  "invoice_date": "2025-03-25",
  "vendor_terms": "Net 10th Prox",
  "make_trace_id": "make-20260512_001839_243",
  "output_tokens": "962",
  "bill_import_id": "bill_c869d3ff1fbe40d38ab3c8f434707ab9",
  "invoice_number": "1406661",
  "vendor_due_date": null,
  "source_file_name": "737714_20250327_30539337_14128413257.pdf",
  "claude_message_id": "msg_01NsKvHjLusL6gnpewZupuGG",
  "multi_invoice_count": 2,
  "multi_invoice_index": 2
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-12-2026-030-INV-007",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_c869d3ff1fbe40d38ab3c8f434707ab9",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "invoice_number": "1256884-1",
  "category_options": [
    {
      "name": "Appliances",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
      "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
      "fully_qualified_name": "Building Materials:Appliances",
      "quickbooks_account_id": "104",
      "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
    },
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
      "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
      "fully_qualified_name": "Building Materials:Plumbing",
      "quickbooks_account_id": "113",
      "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
    }
  ],
  "source_file_name": "737714_20250327_30539337_14128413257.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": "6",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-030-INV-007",
  "vendor_name": "Ferguson Enterprises LLC",
  "category_name": "Appliances",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_c869d3ff1fbe40d38ab3c8f434707ab9",
  "source_file_name": "737714_20250327_30539337_14128413257.pdf",
  "selection_payload": {
    "reason": "The line item describes 'PRO RANGE SM UNDER 48 INSTALL', which refers to a professional range (cooking appliance) installation. A pro range is an appliance, making the Appliances category the most appropriate match. The vendor-specific notes confirm Ferguson invoices with construction/job materials should use Building Materials subcategories, and between the two allowed options (Appliances vs. Plumbing), a pro range clearly falls under Appliances rather than Plumbing.",
    "confidence": 0.92,
    "selected_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
    "selected_expense_category_name": "Appliances"
  },
  "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
  "quickbooks_account_id": "104"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-030-INV-007",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_c869d3ff1fbe40d38ab3c8f434707ab9",
  "invoice_number": "1256884-1",
  "source_file_name": "737714_20250327_30539337_14128413257.pdf",
  "quickbooks_vendor_id": "6",
  "quickbooks_account_id": "104",
  "existing_quickbooks_bill_id": null
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-030-INV-007",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_c869d3ff1fbe40d38ab3c8f434707ab9",
  "source_file_name": "737714_20250327_30539337_14128413257.pdf",
  "quickbooks_bill_id": "349",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "400.00",
    "due_date": "2025-04-24",
    "doc_number": "1256884-1",
    "vendor_ref": "6",
    "account_ref": "104",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 10th Prox",
    "quickbooks_bill_id": "349"
  },
  "quickbooks_account_id": "104",
  "resolved_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238"
}

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-030-INV-007",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_c869d3ff1fbe40d38ab3c8f434707ab9",
  "source_file_name": "737714_20250327_30539337_14128413257.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "349"
  },
  "quickbooks_bill_id": "349"
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
  "vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
  "process_key": "05-12-2026-030-INV-007-PART-02",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_e66c8e35b2a04d57b7173dcf7a17119f",
  "canonical_name": "Ferguson Enterprises LLC",
  "category_count": 2,
  "invoice_number": "1406661",
  "category_options": [
    {
      "name": "Appliances",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
      "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
      "fully_qualified_name": "Building Materials:Appliances",
      "quickbooks_account_id": "104",
      "vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
    },
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
      "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
      "fully_qualified_name": "Building Materials:Plumbing",
      "quickbooks_account_id": "113",
      "vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
    }
  ],
  "source_file_name": "737714_20250327_30539337_14128413257.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "ferguson enterprises llc",
  "quickbooks_vendor_id": "6",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-030-INV-007-PART-02",
  "vendor_name": "Ferguson Enterprises LLC",
  "category_name": "Appliances",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_e66c8e35b2a04d57b7173dcf7a17119f",
  "source_file_name": "737714_20250327_30539337_14128413257.pdf",
  "selection_payload": {
    "reason": "The line item 'CCY 34 3/8 300 CFM WM LNR INS' with item code VBH134SLDGS is a range hood/ventilation appliance (300 CFM wall-mount liner insert), which falls under the Appliances category rather than Plumbing. The project context is a residential construction/renovation project at 2848 W River Pkwy. Per Ferguson vendor notes, construction materials and fixtures should be categorized as Building Materials subcategories, and this item is clearly an appliance (ventilation hood insert), not a plumbing supply, pipe, valve, or fixture.",
    "confidence": 0.92,
    "selected_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
    "selected_expense_category_name": "Appliances"
  },
  "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
  "quickbooks_account_id": "104"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-030-INV-007-PART-02",
  "vendor_name": "Ferguson Enterprises LLC",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_e66c8e35b2a04d57b7173dcf7a17119f",
  "invoice_number": "1406661",
  "source_file_name": "737714_20250327_30539337_14128413257.pdf",
  "quickbooks_vendor_id": "6",
  "quickbooks_account_id": "104",
  "existing_quickbooks_bill_id": null
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-030-INV-007-PART-02",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_e66c8e35b2a04d57b7173dcf7a17119f",
  "source_file_name": "737714_20250327_30539337_14128413257.pdf",
  "quickbooks_bill_id": "350",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "1071.52",
    "due_date": "2025-04-24",
    "doc_number": "1406661",
    "vendor_ref": "6",
    "account_ref": "104",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 10th Prox",
    "quickbooks_bill_id": "350"
  },
  "quickbooks_account_id": "104",
  "resolved_expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238"
}

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-030-INV-007-PART-02",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_e66c8e35b2a04d57b7173dcf7a17119f",
  "source_file_name": "737714_20250327_30539337_14128413257.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "350"
  },
  "quickbooks_bill_id": "350"
}

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-030-INV-007-PART-02",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_e66c8e35b2a04d57b7173dcf7a17119f",
  "final_file_name": "FergusonEnterprisesLLC_INV-1406661.pdf",
  "source_file_name": "737714_20250327_30539337_14128413257.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/n3clhobjnsui136k32975/FergusonEnterprisesLLC_INV-1406661.pdf?rlkey=saplm9hx1j5cgsrvtxd1cpgdc&dl=0",
  "quickbooks_bill_id": "350",
  "multi_invoice_group_id": "bill_c869d3ff1fbe40d38ab3c8f434707ab9"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10764) from Roe's International Furniture Services.pdf"
}

{
  "total": "3484.98",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-20",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-030-INV-009",
  "vendor_name": "Roe's International Furniture Services",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3135",
  "invoice_date": "2025-03-21",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_001839_243",
  "output_tokens": "443",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "invoice_number": "R-10764",
  "vendor_due_date": null,
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "claude_message_id": "msg_01KxAYaGZHdfE1kmrxr11wKp",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-12-2026-030-INV-009",
  "vendor_name": "Roe's International Furniture Services",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "R-10764",
  "category_options": [],
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "roe s international furniture services",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "reason": "Extracted vendor name exactly matches the approved vendor 'Roe's International Furniture Services'.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": "alias_847b57d18bd44e309f00aa7b96d9305f",
  "vendor_id": "vend_e6d5812be1754643999e035dd5d34447",
  "confidence": 1,
  "process_key": "05-12-2026-030-INV-009",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "category_count": 1,
  "suggested_alias": "Roe's International Furniture Services",
  "category_options": [
    {
      "name": "Shop Finishing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Shop Finishing (41).",
      "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
      "fully_qualified_name": "Building Materials:Shop Finishing",
      "quickbooks_account_id": "114",
      "vendor_expense_category_id": "cmp1bax83002q13pfxw720dzn"
    }
  ],
  "resolver_payload": {
    "reason": "Extracted vendor name exactly matches the approved vendor 'Roe's International Furniture Services'.",
    "matched": "true",
    "confidence": "1",
    "suggested_alias": "Roe's International Furniture Services",
    "canonical_vendor_name": "Roe's International Furniture Services",
    "default_expense_account": "Fixtures & Finishes"
  },
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "canonical_vendor_name": "Roe's International Furniture Services",
  "extracted_vendor_name": "Roe's International Furniture Services"
}

{
  "path": "resolver_portal_category_selection",
  "message": "Claude selected an expense category from allowed portal options after vendor resolver.",
  "process_key": "05-12-2026-030-INV-009",
  "vendor_name": "Roe's International Furniture Services",
  "category_name": "Shop Finishing",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "selection_payload": {
    "reason": "The invoice from Roe's International Furniture Services contains line items explicitly describing finishing services — 'Finish of Urbane Bronze, Boreal Forest, and pure white hood' and 'Kath brown finish' — which are clearly shop finishing activities. This aligns directly with the only allowed category, Shop Finishing, and is further supported by the JKath historical mapping context.",
    "confidence": 0.97,
    "selected_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "selected_expense_category_name": "Shop Finishing"
  },
  "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
  "quickbooks_account_id": "114"
}

{
  "path": "resolver_success",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-030-INV-009",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "quickbooks_bill_id": "351",
  "quickbooks_payload": {
    "path": "resolver_success",
    "total": "3484.98",
    "due_date": "2025-04-20",
    "doc_number": "R-10764",
    "vendor_ref": "56",
    "account_ref": "114",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "351"
  },
  "quickbooks_account_id": "114",
  "resolved_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda"
}

{
  "path": "resolver_success",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-030-INV-009",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "attachment_payload": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "351"
  },
  "quickbooks_bill_id": "351"
}

{
  "path": "resolver_success",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-030-INV-009",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "final_file_name": "Roe'sInternationalFurnitureServices_INV-R-10764.pdf",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/fper1js89xr6wlunmvrgv/Roe-sInternationalFurnitureServices_INV-R-10764.pdf?rlkey=zfsr4a5boqdtxnz7s32if2zyw&dl=0",
  "quickbooks_bill_id": "351",
  "multi_invoice_group_id": "bill_08e3f6a56fb2461395445bab8e17fc05"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Apollo Inv_TM1804_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_4536.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Apollo Inv_TM1804_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_4536.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Apollo Inv_TM1804_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_4536.pdf"
}

{
  "total": "7437.50",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-24",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-030-INV-010",
  "vendor_name": "Apollo Heating, Air & Plumbing",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "5045",
  "invoice_date": "2025-03-25",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_001839_243",
  "output_tokens": "647",
  "bill_import_id": "bill_f5df9ac4595f478bab1d7593af949d9e",
  "invoice_number": "TM1804",
  "vendor_due_date": null,
  "source_file_name": "Apollo Inv_TM1804_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_4536.pdf",
  "claude_message_id": "msg_01HDyHL3F9prQkkyhMx3Z6m6",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_47ebafce9f3340fa82a647d4399fb582",
  "vendor_id": "vend_c7dc2a1ad12e4641946fbd29f8debbf1",
  "process_key": "05-12-2026-030-INV-010",
  "vendor_name": "Apollo Heating, Air & Plumbing",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_f5df9ac4595f478bab1d7593af949d9e",
  "canonical_name": "Apollo Heating",
  "category_count": 2,
  "invoice_number": "TM1804",
  "category_options": [
    {
      "name": "Heating & Cooling",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Heating & Cooling (7).",
      "expense_category_id": "cat_ab275d9fa54e43cd9e1058d73309d9c7",
      "fully_qualified_name": "Building Services:Heating & Cooling",
      "quickbooks_account_id": "129",
      "vendor_expense_category_id": "cmp1bb0k3004k13pfway72bf8"
    },
    {
      "name": "HVAC",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:HVAC (8).",
      "expense_category_id": "cat_38ad701dd6134b3397c91aa376a91827",
      "fully_qualified_name": "Building Services:HVAC",
      "quickbooks_account_id": "130",
      "vendor_expense_category_id": "cmp1bb0mn004m13pfy0drwv3r"
    }
  ],
  "source_file_name": "Apollo Inv_TM1804_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_4536.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "apollo heating air and plumbing",
  "quickbooks_vendor_id": "27",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-030-INV-010",
  "vendor_name": "Apollo Heating",
  "category_name": "HVAC",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_f5df9ac4595f478bab1d7593af949d9e",
  "source_file_name": "Apollo Inv_TM1804_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_4536.pdf",
  "selection_payload": {
    "reason": "The invoice from Apollo Heating, Air & Plumbing covers installation of a Carrier heat pump condenser, floor-mounted console units, linesets, venting, and related HVAC work. This is a comprehensive HVAC system installation rather than a simple heating or cooling maintenance item, making the HVAC category the best fit over the more narrowly named Heating & Cooling category.",
    "confidence": 0.92,
    "selected_expense_category_id": "cat_38ad701dd6134b3397c91aa376a91827",
    "selected_expense_category_name": "HVAC"
  },
  "expense_category_id": "cat_38ad701dd6134b3397c91aa376a91827",
  "quickbooks_account_id": "130"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-030-INV-010",
  "vendor_name": "Apollo Heating",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_f5df9ac4595f478bab1d7593af949d9e",
  "invoice_number": "TM1804",
  "source_file_name": "Apollo Inv_TM1804_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_4536.pdf",
  "quickbooks_vendor_id": "27",
  "quickbooks_account_id": "130",
  "existing_quickbooks_bill_id": null
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-030-INV-010",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_f5df9ac4595f478bab1d7593af949d9e",
  "source_file_name": "Apollo Inv_TM1804_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_4536.pdf",
  "quickbooks_bill_id": "352",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "7437.50",
    "due_date": "2025-04-24",
    "doc_number": "TM1804",
    "vendor_ref": "27",
    "account_ref": "130",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "352"
  },
  "quickbooks_account_id": "130",
  "resolved_expense_category_id": "cat_38ad701dd6134b3397c91aa376a91827"
}

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-030-INV-010",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_f5df9ac4595f478bab1d7593af949d9e",
  "source_file_name": "Apollo Inv_TM1804_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_4536.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "352"
  },
  "quickbooks_bill_id": "352"
}

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-030-INV-010",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_f5df9ac4595f478bab1d7593af949d9e",
  "final_file_name": "ApolloHeating_INV-TM1804.pdf",
  "source_file_name": "Apollo Inv_TM1804_from_Affordable_Comfort_Mechanical_LLC_dba_Apollo_Heating_4536.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/i4vts0anttcz3dvtfktsw/ApolloHeating_INV-TM1804.pdf?rlkey=8td2fenvjpn6v1spys2fudqih&dl=0",
  "quickbooks_bill_id": "352",
  "multi_invoice_group_id": "bill_f5df9ac4595f478bab1d7593af949d9e"
}