05-12-2026-049

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "ACME_TOOLS_TEST_VENDOR_NOTES_9002.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/ACME_TOOLS_TEST_VENDOR_NOTES_9002.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/ACME_TOOLS_TEST_VENDOR_NOTES_9002.pdf"
}

{
  "found": true,
  "phase": "early_vendor_resolution",
  "message": "Early vendor lookup before full invoice extraction.",
  "alias_id": "cmp1abenu004gagtbbliq4o2n",
  "vendor_id": "vend_4dd5c99ca1f0435187d72a648f35209d",
  "process_key": "05-12-2026-049-INV-001",
  "vendor_name": "Acme Tools",
  "make_trace_id": "make-20260512_133429_995",
  "bill_import_id": "bill_d5e50a210c2b457baa6ef3757d4d2d8b",
  "canonical_name": "Acme Tools",
  "category_count": 1,
  "category_options": [
    {
      "name": "Tools",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (5).",
      "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
      "fully_qualified_name": "Building Materials:Tools",
      "quickbooks_account_id": "116",
      "vendor_expense_category_id": "cmp1baxjv002w13pfszafvb4w"
    }
  ],
  "source_file_name": "ACME_TOOLS_TEST_VENDOR_NOTES_9002.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Tools",
    "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
    "quickbooks_account_id": "116",
    "selected_expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
    "selected_expense_category_name": "Tools"
  },
  "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
  "normalized_alias_key": "acme tools",
  "quickbooks_vendor_id": "9",
  "default_expense_account": "Tools",
  "preliminary_vendor_name": "Acme Tools",
  "missing_category_options": false,
  "preliminary_vendor_notes": "Vendor name explicitly stated at the top of the invoice as 'Vendor: Acme Tools' and in the remit-to address.",
  "preliminary_vendor_confidence": "0.99"
}

{
  "total": "75.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2026-06-11",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-049-INV-001",
  "vendor_name": "Acme Tools",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3606",
  "invoice_date": "2026-05-12",
  "vendor_terms": "Net 30",
  "make_trace_id": "make-20260512_133429_995",
  "output_tokens": "527",
  "bill_import_id": "bill_d5e50a210c2b457baa6ef3757d4d2d8b",
  "invoice_number": "ACME-NOTES-9002",
  "vendor_due_date": "2026-06-11",
  "source_file_name": "ACME_TOOLS_TEST_VENDOR_NOTES_9002.pdf",
  "claude_message_id": "msg_01RLD36WMQbyamwzgU341tWg",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abenu004gagtbbliq4o2n",
  "vendor_id": "vend_4dd5c99ca1f0435187d72a648f35209d",
  "process_key": "05-12-2026-049-INV-001",
  "vendor_name": "Acme Tools",
  "make_trace_id": "make-20260512_133429_995",
  "bill_import_id": "bill_d5e50a210c2b457baa6ef3757d4d2d8b",
  "canonical_name": "Acme Tools",
  "category_count": 1,
  "invoice_number": "ACME-NOTES-9002",
  "category_options": [
    {
      "name": "Tools",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (5).",
      "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
      "fully_qualified_name": "Building Materials:Tools",
      "quickbooks_account_id": "116",
      "vendor_expense_category_id": "cmp1baxjv002w13pfszafvb4w"
    }
  ],
  "source_file_name": "ACME_TOOLS_TEST_VENDOR_NOTES_9002.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Tools",
    "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
    "quickbooks_account_id": "116",
    "selected_expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
    "selected_expense_category_name": "Tools"
  },
  "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
  "normalized_alias_key": "acme tools",
  "quickbooks_vendor_id": "9",
  "default_expense_account": "Tools",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-049-INV-001",
  "vendor_name": "Acme Tools",
  "make_trace_id": "make-20260512_133429_995",
  "bill_import_id": "bill_d5e50a210c2b457baa6ef3757d4d2d8b",
  "invoice_number": "ACME-NOTES-9002",
  "source_file_name": "ACME_TOOLS_TEST_VENDOR_NOTES_9002.pdf",
  "quickbooks_vendor_id": "9",
  "quickbooks_account_id": "116",
  "existing_quickbooks_bill_id": null
}

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-049-INV-001",
  "make_trace_id": "make-20260512_133429_995",
  "bill_import_id": "bill_d5e50a210c2b457baa6ef3757d4d2d8b",
  "source_file_name": "ACME_TOOLS_TEST_VENDOR_NOTES_9002.pdf",
  "quickbooks_bill_id": "421",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "75.00",
    "due_date": "2026-06-11",
    "doc_number": "ACME-NOTES-9002",
    "vendor_ref": "9",
    "account_ref": "116",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "421"
  },
  "quickbooks_account_id": "116",
  "resolved_expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc"
}

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-049-INV-001",
  "make_trace_id": "make-20260512_133429_995",
  "bill_import_id": "bill_d5e50a210c2b457baa6ef3757d4d2d8b",
  "source_file_name": "ACME_TOOLS_TEST_VENDOR_NOTES_9002.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "421"
  },
  "quickbooks_bill_id": "421"
}

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-049-INV-001",
  "make_trace_id": "make-20260512_133429_995",
  "bill_import_id": "bill_d5e50a210c2b457baa6ef3757d4d2d8b",
  "final_file_name": "AcmeTools_INV-ACME-NOTES-9002.pdf",
  "source_file_name": "ACME_TOOLS_TEST_VENDOR_NOTES_9002.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/87ui9d4gli1a9c5z9w0xw/AcmeTools_INV-ACME-NOTES-9002.pdf?rlkey=pnu20rjdtquajmwimxoem5p20&dl=0",
  "quickbooks_bill_id": "421",
  "multi_invoice_group_id": "bill_d5e50a210c2b457baa6ef3757d4d2d8b"
}