Invoice Record

05-09-2026-004-INV-001

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Invoice Error

Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.

Status

Error

Invoice

2023372

Total

$13,227.00

Invoice data

Detected vendor: Ferguson Enterprises LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/19/2026
Due date: 03/21/2026
Vendor terms: Net 10th Prox
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Not finalized
Outcome: failed
Details: Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.

Processing Context

Invoice ID: 05-09-2026-004-INV-001
Run ID: 05-09-2026-004
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed
Source file: FergusonEnterprisesLLC_INV-2023372_test.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Ferguson branch/store suffix #1657 omitted from vendor_name per rules. CCY 30 SPD Oven Drop-Down Door (WSPO3050PMSP) was ordered but not shipped (qty shipped = 0) and shows $0.00 amount; excluded from line_items. Delivery/uncrate line item (;FADIHUS) shows $0.00 and was excluded. Use-tax line item shows $0.00 and was excluded. Invoice date printed as 02/19/26, interpreted as 2026-02-19 consistent with 2026 processing batch.",
  "terms": "Net 10th Prox",
  "total": 13227,
  "due_date": null,
  "shipping": 0,
  "subtotal": 13227,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.97,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 10774,
      "unit_price": 10774,
      "description": "CCY LF 36 Classic French Door Refrigerator (SCL3650UFDO)"
    },
    {
      "qty": 1,
      "amount": 2453,
      "unit_price": 2453,
      "description": "CCY BI Pare DW SS 24 12CYC (CDW2451)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2026-02-19",
  "project_name": "Bonderud - 4432 Derrymoor Ct",
  "invoice_number": "2023372"
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_ecaa89976eef480ebf5f453d25d15cac",
  "source": "make.com",
  "run_key": "05-09-2026-004",
  "run_error": {
    "source": "manual_stale_run_cleanup",
    "message": "Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.",
    "run_key": "05-09-2026-004",
    "recorded_at": "2026-05-13T00:37:54.278594+00:00"
  },
  "make_trace_id": "make-20260509_190918_856",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABo4A",
  "source_dropbox_rev": "016516a9990c54600000003549f4393",
  "source_content_hash": "5daf00059abc66e6b538ca76962e8a9919a5e616082a61985089c0e5c5982ac9",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "processing_dropbox_rev": "016516a9a7347c400000003549f4393"
}

Invoice Timeline

Time

05/09/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/FergusonEnterprisesLLC_INV-2023372_test.pdf"
}

Time

05/09/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-09-2026-004-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3534",
  "make_trace_id": "make-20260509_190918_856",
  "output_tokens": "468",
  "bill_import_id": "bill_8c222d95268943eaa29a93068a301994",
  "source_file_name": "FergusonEnterprisesLLC_INV-2023372_test.pdf",
  "claude_message_id": "msg_01RBzHRKFFPnKzgnbFJZ831J"
}

Time

05/12/2026

Event

FAILED

Message

Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.

Payload

{
  "run_id": "run_ecaa89976eef480ebf5f453d25d15cac",
  "source": "mark_bill_import_run_failed",
  "run_key": "05-09-2026-004",
  "recorded_at": "2026-05-13T00:37:54.278594+00:00"
}