Invoice Record
05-10-2026-001-INV-001
QB Lookup Error
Vendor alias and QuickBooks vendor lookup did not find a confident match.
Status
QB lookup error
Invoice
UFV-1040
Total
$199.99
Invoice data
- Detected vendor
- Unmapped Facilities Vendor
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 05/07/2026
- Due date
- 06/06/2026
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Final file
- unknown_facilities_vendor_lookup_failed.pdf
- Outcome
- qb_lookup_failed
- Details
- Vendor alias and QuickBooks vendor lookup did not find a confident match.
Processing Context
- Invoice ID
- 05-10-2026-001-INV-001
- Run ID
- 05-10-2026-001
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-May 10/01 Unprocessed
- Source file
- unknown_facilities_vendor.pdf
Stored payloads
Claude parse payload
{
"total": 199.99,
"confidence": 0.91,
"line_items": [
{
"amount": 199.99,
"description": "Facilities supplies"
}
],
"vendor_name": "Unmapped Facilities Vendor",
"invoice_date": "2026-05-07",
"invoice_number": "UFV-1040"
}Vendor match payload
{
"notes": "No alias or QuickBooks vendor matched above the automation threshold.",
"matched": false,
"strategy": "resolver_fallback",
"confidence": 0.34
}QB payload
No payload stored.
Raw payload
{
"phase": "vendor_lookup",
"source": "seed"
}Invoice Timeline
Time
05/09/2026
Event
FILE CLAIMED
Message
Source PDF claimed and moved into processing.
Payload
No payload stored.
Time
05/09/2026
Event
PARSE COMPLETED
Message
Claude extraction completed.
Payload
{
"confidence": 0.91
}Time
05/09/2026
Event
RESOLVER REQUESTED
Message
Fallback resolver requested because alias lookup missed.
Payload
No payload stored.
Time
05/09/2026
Event
RESOLVER COMPLETED
Message
Fallback resolver returned low confidence.
Payload
{
"confidence": 0.34
}Time
05/09/2026
Event
FAILED
Message
QuickBooks vendor lookup failed.
Payload
No payload stored.
Time
05/09/2026
Event
FILE MOVED
Message
Final PDF moved to error folder.
Payload
No payload stored.