Invoice Error
Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.
Status
Error
Invoice
15709
Total
$900.00
Invoice data
- Detected vendor
- Cutting Edge Inc.
- Matched vendor
- Cutting Edge
- Matched alias
- Cutting Edge Inc.
- Category
- Building Materials
- Category method
- Not selected
- Invoice date
- 02/17/2026
- Due date
- 03/19/2026
- Vendor terms
- Due upon receipt
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Final file
- Not finalized
- Outcome
- failed
- Details
- Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.
Processing Context
- Invoice ID
- 05-10-2026-013-INV-002
- Run ID
- 05-10-2026-013
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed
- Source file
- CuttingEdge_INV-15709_test.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Project name/address taken from the Notes field on the invoice (4432 Derrymoor Court, Rosemount, MN 55068). Billed to Miranda Jellison at Jkath Design Build. Amount Paid is $0.00 and Amount Due is $900.00, confirming this is an unpaid invoice suitable for AP entry.",
"terms": "Due upon receipt",
"total": 900,
"due_date": "2026-02-20",
"shipping": 0,
"subtotal": 900,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.9,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 900,
"unit_price": 900,
"description": "RESIDENTIAL WALLCOVERING - POWDER BATH. 4 ROLLS. 11 YARDS EACH NEEDED. Prime for paper and install. (Sandberg Wallpaper - Linnea Charcoal)"
}
],
"vendor_name": "Cutting Edge Inc.",
"invoice_date": "2026-02-17",
"project_name": "4432 Derrymoor Court, Rosemount, MN 55068",
"invoice_number": "15709"
}Vendor match payload
{
"alias_lookup": {
"found": true,
"alias_id": "alias_833ec0f9d087464683364c79c4596767",
"vendor_id": "vendor_f0e14f05ab56487c8d1e736810cc972f",
"alias_name": "Cutting Edge Inc.",
"canonical_name": "Cutting Edge",
"category_count": 1,
"category_options": [
{
"name": "Building Materials",
"notes": null,
"expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
"fully_qualified_name": "Building Materials",
"quickbooks_account_id": null,
"vendor_expense_category_id": "vec_5b8fe8205cbb40218bafdc034cfdabf0"
}
],
"expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
"normalized_alias_key": "cutting edge inc",
"quickbooks_vendor_id": null,
"quickbooks_account_id": null,
"default_expense_account": "Building Materials",
"invoice_processing_notes": null
}
}QB payload
No payload stored.
Raw payload
{
"run_id": "run_901276f7530a4a279908ece7a622b53e",
"source": "make.com",
"run_key": "05-10-2026-013",
"run_error": {
"source": "manual_stale_run_cleanup",
"message": "Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.",
"run_key": "05-10-2026-013",
"recorded_at": "2026-05-13T00:37:56.02091+00:00"
},
"make_trace_id": "make-20260509_234322_379",
"source_file_name": "CuttingEdge_INV-15709_test.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/CuttingEdge_INV-15709_test.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABo5Q",
"source_dropbox_rev": "016516e5d6af1b300000003549f4393",
"source_content_hash": "d338493b5deebda4cb8aa3d5a93c77beebf4259d51e27e011ae4868b56ee4508",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/CuttingEdge_INV-15709_test.pdf",
"processing_dropbox_rev": "016516e6fcde50800000003549f4393"
}Invoice Timeline
Time
05/09/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "CuttingEdge_INV-15709_test.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/01 Unprocessed/CuttingEdge_INV-15709_test.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 4-10/02 Processing/CuttingEdge_INV-15709_test.pdf"
}Time
05/09/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-10-2026-013-INV-002",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3030",
"make_trace_id": "make-20260509_234322_379",
"output_tokens": "395",
"bill_import_id": "bill_b2355296eddc4dcf88e4702dd4b577db",
"source_file_name": "CuttingEdge_INV-15709_test.pdf",
"claude_message_id": "msg_016ZSRozwiCwb9EQ5XTaP9YR"
}Time
05/09/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup matched a portal vendor.
Payload
{
"found": true,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": "alias_833ec0f9d087464683364c79c4596767",
"vendor_id": "vendor_f0e14f05ab56487c8d1e736810cc972f",
"process_key": "05-10-2026-013-INV-002",
"vendor_name": "Cutting Edge Inc.",
"make_trace_id": "make-20260509_234322_379",
"bill_import_id": "bill_b2355296eddc4dcf88e4702dd4b577db",
"canonical_name": "Cutting Edge",
"category_count": 1,
"invoice_number": "15709",
"category_options": [
{
"name": "Building Materials",
"notes": null,
"expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
"fully_qualified_name": "Building Materials",
"quickbooks_account_id": null,
"vendor_expense_category_id": "vec_5b8fe8205cbb40218bafdc034cfdabf0"
}
],
"source_file_name": "CuttingEdge_INV-15709_test.pdf",
"expense_category_id": "cat_5ae38f002eec4a5e839e6492ee488526",
"normalized_alias_key": "cutting edge inc",
"quickbooks_vendor_id": null,
"default_expense_account": "Building Materials"
}Time
05/12/2026
Event
FAILED
Message
Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.
Payload
{
"run_id": "run_901276f7530a4a279908ece7a622b53e",
"source": "mark_bill_import_run_failed",
"run_key": "05-10-2026-013",
"recorded_at": "2026-05-13T00:37:56.02091+00:00"
}