JkathBusiness Portal

Invoice Record

05-11-2026-012-INV-001

Richelieu America Ltd
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Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QBView Invoice in Dropbox

Status

Created in QB

Invoice

P202932

Total

$116.52

Invoice data

Detected vendor
Richelieu America
Matched vendor
Richelieu America Ltd
Matched alias
No alias
Category
Fixtures & Finishes
Category method
Not selected
Invoice date
02/19/2026
Due date
03/21/2026
Vendor terms
Net 30
Jkath terms
Net 30
QB Bill ID
226

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.
View Bill in QuickBooksView Invoice in Dropbox

Processing Context

Invoice ID
05-11-2026-012-INV-001
Run ID
05-11-2026-012
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Richelieu P202932_MISSING-CATEGORY.pdf
Stored payloads

Claude parse payload

{
  "tax": 8.76,
  "notes": "Invoice is from Richelieu Detroit, a division of Richelieu America Ltd; branch/division suffix omitted from vendor_name per rules. Customer order number is '145-2 DERRYMOOR CL'. Federal Tax Number shown is 6962559. Service charge of 2.00% per month on past due accounts. No explicit due date stated; terms are N 30 (Net 30).",
  "terms": "Net 30",
  "total": 116.52,
  "due_date": null,
  "shipping": 0,
  "subtotal": 107.76,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.97,
    "invoice_date": 0.99,
    "project_name": 0.97,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 3,
      "amount": 107.76,
      "unit_price": 35.92,
      "description": "ROUND.ROD 14G.1-5/16\"X8' ORB (1215608ORB) - 145-2 Derrymoor Closet"
    }
  ],
  "vendor_name": "Richelieu America",
  "invoice_date": "2026-02-19",
  "project_name": "145-2 Derrymoor Closet",
  "invoice_number": "P202932"
}

Vendor match payload

{
  "resolver": {
    "reason": "The extracted vendor 'Richelieu America' is clearly a shortened form of the approved vendor 'Richelieu America Ltd', with only the corporate suffix 'Ltd' omitted. The invoice is explicitly from Richelieu Detroit, a division of Richelieu America Ltd, confirming the match.",
    "matched": "true",
    "alias_id": "alias_2bd6ef0e1c2f452f8afc423b46414b4b",
    "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
    "confidence": 0.99,
    "suggested_alias": "Richelieu America",
    "canonical_vendor_name": "Richelieu America Ltd",
    "default_expense_account": "Fixtures & Finishes"
  },
  "alias_lookup": {
    "found": false,
    "vendor_name": "Richelieu America",
    "normalized_alias_key": "richelieu america"
  }
}

QB payload

{
  "bill_created": {
    "path": "resolver_success",
    "total": "116.52",
    "doc_number": "P202932",
    "vendor_ref": "89",
    "account_ref": "1150040001",
    "quickbooks_bill_id": "226"
  },
  "attachment_uploaded": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "226"
  }
}

Raw payload

{
  "run_id": "run_eaa8e0819f204abda36a9f592f8078eb",
  "source": "make.com",
  "run_key": "05-11-2026-012",
  "make_trace_id": "make-20260511_104303_496",
  "source_file_name": "Richelieu P202932_MISSING-CATEGORY.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P202932_MISSING-CATEGORY.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpXg",
  "source_dropbox_rev": "016518c8eeaf12700000003549f4393",
  "source_content_hash": "b38885b3ede8c4efeec646546d0188acddab38462f7ed11ce6ffcaef24a8a01d",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P202932_MISSING-CATEGORY.pdf",
  "processing_dropbox_rev": "016518c9a44b5bd00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Richelieu P202932_MISSING-CATEGORY.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P202932_MISSING-CATEGORY.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P202932_MISSING-CATEGORY.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-012-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3174",
  "make_trace_id": "make-20260511_104303_496",
  "output_tokens": "386",
  "bill_import_id": "bill_9f427b17cb8a4631a02404a0a0856485",
  "source_file_name": "Richelieu P202932_MISSING-CATEGORY.pdf",
  "claude_message_id": "msg_016BhwHnYn1Sikn6tP8f234K"
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup did not match a portal vendor.

Payload
{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-11-2026-012-INV-001",
  "vendor_name": "Richelieu America",
  "make_trace_id": "make-20260511_104303_496",
  "bill_import_id": "bill_9f427b17cb8a4631a02404a0a0856485",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "P202932",
  "category_options": [],
  "source_file_name": "Richelieu P202932_MISSING-CATEGORY.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "richelieu america",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/11/2026

Event

RESOLVER COMPLETED

Message

Vendor resolver matched a portal vendor.

Payload
{
  "reason": "The extracted vendor 'Richelieu America' is clearly a shortened form of the approved vendor 'Richelieu America Ltd', with only the corporate suffix 'Ltd' omitted. The invoice is explicitly from Richelieu Detroit, a division of Richelieu America Ltd, confirming the match.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": "alias_2bd6ef0e1c2f452f8afc423b46414b4b",
  "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
  "confidence": 0.99,
  "process_key": "05-11-2026-012-INV-001",
  "make_trace_id": "make-20260511_104303_496",
  "bill_import_id": "bill_9f427b17cb8a4631a02404a0a0856485",
  "suggested_alias": "Richelieu America",
  "resolver_payload": {
    "reason": "The extracted vendor 'Richelieu America' is clearly a shortened form of the approved vendor 'Richelieu America Ltd', with only the corporate suffix 'Ltd' omitted. The invoice is explicitly from Richelieu Detroit, a division of Richelieu America Ltd, confirming the match.",
    "matched": "true",
    "confidence": "0.99",
    "suggested_alias": "Richelieu America",
    "canonical_vendor_name": "Richelieu America Ltd",
    "default_expense_account": "Fixtures & Finishes"
  },
  "source_file_name": "Richelieu P202932_MISSING-CATEGORY.pdf",
  "canonical_vendor_name": "Richelieu America Ltd",
  "extracted_vendor_name": "Richelieu America"
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "resolver_success",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-11-2026-012-INV-001",
  "make_trace_id": "make-20260511_104303_496",
  "bill_import_id": "bill_9f427b17cb8a4631a02404a0a0856485",
  "source_file_name": "Richelieu P202932_MISSING-CATEGORY.pdf",
  "quickbooks_bill_id": "226",
  "quickbooks_payload": {
    "path": "resolver_success",
    "total": "116.52",
    "doc_number": "P202932",
    "vendor_ref": "89",
    "account_ref": "1150040001",
    "quickbooks_bill_id": "226"
  }
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "resolver_success",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-11-2026-012-INV-001",
  "make_trace_id": "make-20260511_104303_496",
  "bill_import_id": "bill_9f427b17cb8a4631a02404a0a0856485",
  "source_file_name": "Richelieu P202932_MISSING-CATEGORY.pdf",
  "attachment_payload": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "226"
  },
  "quickbooks_bill_id": "226"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "resolver_success",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-11-2026-012-INV-001",
  "make_trace_id": "make-20260511_104303_496",
  "bill_import_id": "bill_9f427b17cb8a4631a02404a0a0856485",
  "final_file_name": "RichelieuAmericaLtd_INV-P202932.pdf",
  "source_file_name": "Richelieu P202932_MISSING-CATEGORY.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ynr9ykkot78vu9lv9q0jh/RichelieuAmericaLtd_INV-P202932.pdf?rlkey=2furtxtmz47lht5drq7jkblf2&dl=0",
  "quickbooks_bill_id": "226"
}