Invoice Record
05-11-2026-012-INV-003
Validation Error
Missing invoice number.
Status
Validation error
Invoice
Not set
Total
$350.00
Invoice data
- Detected vendor
- Ruiz painting llc
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 02/01/2026
- Due date
- 03/03/2026
- Vendor terms
- Not set
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Final file
- Ruiz 2_VALIDATION-FAILED.pdf
- Outcome
- validation_failed
- Details
- Missing invoice number.
Processing Context
- Invoice ID
- 05-11-2026-012-INV-003
- Run ID
- 05-11-2026-012
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Ruiz 2_VALIDATION-FAILED.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "No invoice number is present on this document. The date field shows only '2/2026' with no specific day; invoice_date set to 2026-02-01 as best approximation. The spreadsheet template shows #VALUE! errors for SALES TAX and TOTAL fields, indicating the source file had formula errors. Only one line item has a dollar amount ($350.00); the stair walls line item has no amount listed. Total has been inferred as $350.00 based on the only visible line item amount, but this may be incomplete if the stair walls line item was meant to have a separate charge. Human review recommended to confirm total and whether stair walls work has a separate price.",
"terms": null,
"total": 350,
"due_date": null,
"shipping": 0,
"subtotal": 350,
"confidence": {
"total": 0.6,
"vendor_name": 0.95,
"invoice_date": 0.7,
"project_name": 0.8,
"invoice_number": 0
},
"line_items": [
{
"qty": null,
"amount": 350,
"unit_price": null,
"description": "Mud room small repair floated sand and paint"
},
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "Stair walls small repair floated stucco texture and paint"
}
],
"vendor_name": "Ruiz painting llc",
"invoice_date": "2026-02-01",
"project_name": "1969 summit ave St. Paul mn 55015",
"invoice_number": null
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_eaa8e0819f204abda36a9f592f8078eb",
"source": "make.com",
"run_key": "05-11-2026-012",
"make_trace_id": "make-20260511_104303_496",
"source_file_name": "Ruiz 2_VALIDATION-FAILED.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz 2_VALIDATION-FAILED.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpYQ",
"source_dropbox_rev": "016518c8eeedd0b00000003549f4393",
"source_content_hash": "d1b7cadaa622ad28e295fc3fc345bf9389b6c5b28e9a2add29fcd4266f8a9c0e",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz 2_VALIDATION-FAILED.pdf",
"processing_dropbox_rev": "016518c9caf904c00000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Ruiz 2_VALIDATION-FAILED.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz 2_VALIDATION-FAILED.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz 2_VALIDATION-FAILED.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-012-INV-003",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "4394",
"make_trace_id": "make-20260511_104303_496",
"output_tokens": "431",
"bill_import_id": "bill_8136f84a95f143349ab9d4e968890f39",
"source_file_name": "Ruiz 2_VALIDATION-FAILED.pdf",
"claude_message_id": "msg_01XoYUfGiqRV88UbCbjci88L"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Missing invoice number.
Payload
{
"total": "350",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-012-INV-003",
"vendor_name": "Ruiz painting llc",
"invoice_date": "2026-02-01",
"make_trace_id": "make-20260511_104303_496",
"bill_import_id": "bill_8136f84a95f143349ab9d4e968890f39",
"invoice_number": "",
"final_file_name": "Ruiz 2_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Ruiz 2_VALIDATION-FAILED.pdf",
"source_file_name": "Ruiz 2_VALIDATION-FAILED.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz 2_VALIDATION-FAILED.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/nmfx6rcxuevff44os39c2/Ruiz-2_VALIDATION-FAILED.pdf?rlkey=9mcvcgvwjn4z5cq8jrnkr5szv&dl=0",
"validation_details": "Missing invoice number.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz 2_VALIDATION-FAILED.pdf"
}