JkathBusiness Portal

Invoice Record

05-11-2026-012-INV-005

The Brands at Rabbit Creek
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Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QBView Invoice in Dropbox

Status

Created in QB

Invoice

10947

Total

$3,065.00

Invoice data

Matched alias
No alias
Category
Fixtures & Finishes
Category method
Not selected
Invoice date
01/26/2026
Due date
02/25/2026
Vendor terms
50% down, 50% at delivery
Jkath terms
Net 30
QB Bill ID
229

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.
View Bill in QuickBooksView Invoice in Dropbox

Processing Context

Invoice ID
05-11-2026-012-INV-005
Run ID
05-11-2026-012
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Rabbit Creek_MISSING-CATEGORY.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice is overdue as of 02/06/2026. A deposit of $1,555.50 has been recorded, leaving a balance due of $1,509.50; however, the total billed on this invoice is $3,065.00 and has been used as the 'total' field per instructions. The credit card service charge line item ($46.00) is included in the subtotal and line items. Shipping of $24.00 is listed separately outside the subtotal and has been captured in the shipping field.",
  "terms": "50% down, 50% at delivery",
  "total": 3065,
  "due_date": "2026-02-06",
  "shipping": 24,
  "subtotal": 3041,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 2,
      "amount": 642,
      "unit_price": 321,
      "description": "Bath light - CW1202BBS, Kenyon 24\" Picture Light (Notes: Requires smaller outlet box)"
    },
    {
      "qty": 11,
      "amount": 1881,
      "unit_price": 171,
      "description": "Flush mount - 7579452-848, Morrison Morrison modern 2-light indoor dimmable ceiling flush mount in satin brass gold finish with smooth white glass shade"
    },
    {
      "qty": 22,
      "amount": 264,
      "unit_price": 12,
      "description": "Bulbs - 60 Watt White LED Equiv. A E26 - 2700k, Dimmable"
    },
    {
      "qty": 1,
      "amount": 196,
      "unit_price": 196,
      "description": "Ceiling fixtures - 16-1214, Cally Ceramic Pendant Small"
    },
    {
      "qty": 1,
      "amount": 12,
      "unit_price": 12,
      "description": "Bulbs - 60 Watt White LED Equiv. A E26 - 2700l, Dimmable"
    },
    {
      "qty": 1,
      "amount": 46,
      "unit_price": 46,
      "description": "Credit Card service charge"
    }
  ],
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2026-01-26",
  "project_name": "Hidden Creek Trail",
  "invoice_number": "10947"
}

Vendor match payload

{
  "resolver": {
    "reason": "The extracted vendor name exactly matches the approved vendor 'The Brands at Rabbit Creek' in the approved vendor list.",
    "matched": "true",
    "alias_id": "alias_a686d738a7ff4b05bd207f7f4146cf78",
    "vendor_id": "vend_3b6497ef80064fe786570a68637d21fd",
    "confidence": 1,
    "suggested_alias": "The Brands at Rabbit Creek",
    "canonical_vendor_name": "The Brands at Rabbit Creek",
    "default_expense_account": "Fixtures & Finishes"
  },
  "alias_lookup": {
    "found": false,
    "vendor_name": "The Brands at Rabbit Creek",
    "normalized_alias_key": "the brands at rabbit creek"
  }
}

QB payload

{
  "bill_created": {
    "path": "resolver_success",
    "total": "3065",
    "doc_number": "10947",
    "vendor_ref": "84",
    "account_ref": "1150040001",
    "quickbooks_bill_id": "229"
  },
  "attachment_uploaded": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "229"
  }
}

Raw payload

{
  "run_id": "run_eaa8e0819f204abda36a9f592f8078eb",
  "source": "make.com",
  "run_key": "05-11-2026-012",
  "make_trace_id": "make-20260511_104303_496",
  "source_file_name": "Rabbit Creek_MISSING-CATEGORY.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Rabbit Creek_MISSING-CATEGORY.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpYw",
  "source_dropbox_rev": "016518c8ef2d86f00000003549f4393",
  "source_content_hash": "fd25f6f674ae19fa69ac9b48476cb035002941bb6cc9e708d09c4aebafc0f4f8",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Rabbit Creek_MISSING-CATEGORY.pdf",
  "processing_dropbox_rev": "016518c9e4ec3ed00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Rabbit Creek_MISSING-CATEGORY.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Rabbit Creek_MISSING-CATEGORY.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Rabbit Creek_MISSING-CATEGORY.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-012-INV-005",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4943",
  "make_trace_id": "make-20260511_104303_496",
  "output_tokens": "673",
  "bill_import_id": "bill_f8c343b43fed4aa38aecc95819dabda5",
  "source_file_name": "Rabbit Creek_MISSING-CATEGORY.pdf",
  "claude_message_id": "msg_01NUx3c4GceKTC5KqQLwtzvE"
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup did not match a portal vendor.

Payload
{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-11-2026-012-INV-005",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260511_104303_496",
  "bill_import_id": "bill_f8c343b43fed4aa38aecc95819dabda5",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "10947",
  "category_options": [],
  "source_file_name": "Rabbit Creek_MISSING-CATEGORY.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "the brands at rabbit creek",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/11/2026

Event

RESOLVER COMPLETED

Message

Vendor resolver matched a portal vendor.

Payload
{
  "reason": "The extracted vendor name exactly matches the approved vendor 'The Brands at Rabbit Creek' in the approved vendor list.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": "alias_a686d738a7ff4b05bd207f7f4146cf78",
  "vendor_id": "vend_3b6497ef80064fe786570a68637d21fd",
  "confidence": 1,
  "process_key": "05-11-2026-012-INV-005",
  "make_trace_id": "make-20260511_104303_496",
  "bill_import_id": "bill_f8c343b43fed4aa38aecc95819dabda5",
  "suggested_alias": "The Brands at Rabbit Creek",
  "resolver_payload": {
    "reason": "The extracted vendor name exactly matches the approved vendor 'The Brands at Rabbit Creek' in the approved vendor list.",
    "matched": "true",
    "confidence": "1",
    "suggested_alias": "The Brands at Rabbit Creek",
    "canonical_vendor_name": "The Brands at Rabbit Creek",
    "default_expense_account": "Fixtures & Finishes"
  },
  "source_file_name": "Rabbit Creek_MISSING-CATEGORY.pdf",
  "canonical_vendor_name": "The Brands at Rabbit Creek",
  "extracted_vendor_name": "The Brands at Rabbit Creek"
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "resolver_success",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-11-2026-012-INV-005",
  "make_trace_id": "make-20260511_104303_496",
  "bill_import_id": "bill_f8c343b43fed4aa38aecc95819dabda5",
  "source_file_name": "Rabbit Creek_MISSING-CATEGORY.pdf",
  "quickbooks_bill_id": "229",
  "quickbooks_payload": {
    "path": "resolver_success",
    "total": "3065",
    "doc_number": "10947",
    "vendor_ref": "84",
    "account_ref": "1150040001",
    "quickbooks_bill_id": "229"
  }
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "resolver_success",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-11-2026-012-INV-005",
  "make_trace_id": "make-20260511_104303_496",
  "bill_import_id": "bill_f8c343b43fed4aa38aecc95819dabda5",
  "source_file_name": "Rabbit Creek_MISSING-CATEGORY.pdf",
  "attachment_payload": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "229"
  },
  "quickbooks_bill_id": "229"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "resolver_success",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-11-2026-012-INV-005",
  "make_trace_id": "make-20260511_104303_496",
  "bill_import_id": "bill_f8c343b43fed4aa38aecc95819dabda5",
  "final_file_name": "TheBrandsatRabbitCreek_INV-10947.pdf",
  "source_file_name": "Rabbit Creek_MISSING-CATEGORY.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/vlkq8n5gh8qcnpbigmmnv/TheBrandsatRabbitCreek_INV-10947.pdf?rlkey=ep5vtyb0gmmoqtplpwgjh43sv&dl=0",
  "quickbooks_bill_id": "229"
}