05-11-2026-019-INV-002

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-019-INV-002",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3082",
  "make_trace_id": "make-20260511_155703_770",
  "output_tokens": "328",
  "bill_import_id": "bill_4eca7aaab7324e3c9c748549644c445a",
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "claude_message_id": "msg_019H4GiqpUKVnaHb7oL1aZyH"
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abcyx0032agtbsv00x1fg",
  "vendor_id": "vend_ed86bd47d24c4cf9a2ea9e9cc8fbd61a",
  "process_key": "05-11-2026-019-INV-002",
  "vendor_name": "JJ Woodcraft LLC",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_4eca7aaab7324e3c9c748549644c445a",
  "canonical_name": "JJ Woodcraft LLC",
  "category_count": 2,
  "invoice_number": "1544",
  "category_options": [
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (1).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1baw22002213pf5zdddkyd"
    },
    {
      "name": "Carpentry",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpentry (10).",
      "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
      "fully_qualified_name": "Building Services:Carpentry",
      "quickbooks_account_id": "119",
      "vendor_expense_category_id": "cmp1baw4m002413pf2c6i6fia"
    }
  ],
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "jj woodcraft llc",
  "quickbooks_vendor_id": "41",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-11-2026-019-INV-002",
  "vendor_name": "JJ Woodcraft LLC",
  "category_name": "Carpentry",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_4eca7aaab7324e3c9c748549644c445a",
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "selection_payload": {
    "reason": "The line item is 'Cabinet Install - Derrymoor closet', which describes an installation service (labor) rather than the purchase of cabinet materials. JJ Woodcraft LLC is a woodcraft/carpentry service provider, and the single flat-rate charge of $1,800 with no itemized materials aligns with a carpentry service engagement. The Carpentry category (historically used 10 times in QuickBooks) is the appropriate fit for cabinet installation work, as opposed to Cabinet Materials which would apply to material purchases.",
    "confidence": 0.92,
    "selected_expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
    "selected_expense_category_name": "Carpentry"
  },
  "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
  "quickbooks_account_id": "119"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-019-INV-002",
  "vendor_name": "JJ Woodcraft LLC",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_4eca7aaab7324e3c9c748549644c445a",
  "invoice_number": "1544",
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "quickbooks_vendor_id": "41",
  "quickbooks_account_id": "119",
  "existing_quickbooks_bill_id": null
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-11-2026-019-INV-002",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_4eca7aaab7324e3c9c748549644c445a",
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "quickbooks_bill_id": "248",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "1800",
    "doc_number": "1544",
    "vendor_ref": "41",
    "account_ref": "119",
    "quickbooks_bill_id": "248"
  },
  "quickbooks_account_id": "119",
  "resolved_expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459"
}

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-11-2026-019-INV-002",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_4eca7aaab7324e3c9c748549644c445a",
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "248"
  },
  "quickbooks_bill_id": "248"
}

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-11-2026-019-INV-002",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_4eca7aaab7324e3c9c748549644c445a",
  "final_file_name": "JJWoodcraftLLC_INV-1544.pdf",
  "source_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/wtv54stlkvy27ds552avn/JJWoodcraftLLC_INV-1544.pdf?rlkey=vdmb85tscwzxat5ggu71pe28m&dl=0",
  "quickbooks_bill_id": "248"
}