Invoice Record

05-11-2026-021-INV-003

Richelieu America Ltd

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Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

P202933

Total

$19.25

Invoice data

Detected vendor: Richelieu America Ltd
Matched vendor: Richelieu America Ltd
Matched alias: Richelieu America Ltd
Category: Building Materials:Accessories
Category method: Claude category selection
Invoice date: 02/16/2026
Due date: 03/18/2026
Vendor terms: Net 30
Jkath terms: Net 30
QB Bill ID: 251

Category reason

The line items are flange dowels (closed and open, oil-rubbed bronze finish) from Richelieu America Ltd, a hardware supplier. These are small hardware fittings/accessories used in closet construction, not primary cabinet materials or tools. Richelieu is well-known for cabinet and furniture hardware accessories, and dowel flanges are decorative/functional hardware accessories rather than structural cabinet materials. The 'Accessories' category best fits these small hardware components.

File result

Final file: RichelieuAmericaLtd_INV-P202933.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-021-INV-003
Run ID: 05-11-2026-021
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Richelieu P202933.pdf

Stored payloads

Claude parse payload

{
  "tax": 1.45,
  "notes": "Invoice issued by Richelieu Chicago, a division of Richelieu America Ltd, located at 6350 Church Rd, Hanover Park, IL. Remit-to address is 237 N River Rd Ste 2, Mount Clemens, MI 48043-1920. Customer order number is '145-2 DERRYMOOR CL'. Project name inferred from the customer order number and line item descriptions referencing '145-2 Derrymoor Closet'. Service charge of 2.00% per month applies to past due accounts.",
  "terms": "Net 30",
  "total": 19.25,
  "due_date": null,
  "shipping": 0,
  "subtotal": 17.8,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.97,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 5,
      "amount": 9.7,
      "unit_price": 1.94,
      "description": "FLANGE DOW.1 5/16\" CLOSE ORB - 145-2 Derrymoor Closet (Product No. 2215611ORB)"
    },
    {
      "qty": 5,
      "amount": 8.1,
      "unit_price": 1.62,
      "description": "FLANGE DOW.1 5/16\" OPEN ORB - 145-2 Derrymoor Closet (Product No. 2215601ORB)"
    }
  ],
  "vendor_name": "Richelieu America Ltd",
  "invoice_date": "2026-02-16",
  "project_name": "145-2 Derrymoor Closet",
  "document_type": "invoice",
  "invoice_number": "P202933",
  "is_billable_invoice": true
}

Vendor match payload

{
  "resolver": {
    "reason": "The extracted vendor 'Richelieu America Ltd' is an exact match to the approved vendor 'Richelieu America Ltd', confirmed by the invoice issuer 'Richelieu Chicago, a division of Richelieu America Ltd'.",
    "matched": "true",
    "alias_id": "alias_f56725b597b942118c455f4a601e40bb",
    "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
    "confidence": 0.99,
    "category_count": 3,
    "suggested_alias": "Richelieu America Ltd",
    "category_options": [
      {
        "name": "Accessories",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (1).",
        "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
        "fully_qualified_name": "Building Materials:Accessories",
        "quickbooks_account_id": "103",
        "vendor_expense_category_id": "cmp1batgz000i13pfluyh5qes"
      },
      {
        "name": "Cabinet Materials",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (11).",
        "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
        "fully_qualified_name": "Building Materials:Cabinet Materials",
        "quickbooks_account_id": "105",
        "vendor_expense_category_id": "cmp1batjh000k13pfg260awt7"
      },
      {
        "name": "Tools",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (23).",
        "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
        "fully_qualified_name": "Building Materials:Tools",
        "quickbooks_account_id": "116",
        "vendor_expense_category_id": "cmp1batly000m13pffzwozqmk"
      }
    ],
    "canonical_vendor_name": "Richelieu America Ltd",
    "default_expense_account": "Fixtures & Finishes"
  },
  "alias_lookup": {
    "found": false,
    "vendor_name": "Richelieu America Ltd",
    "normalized_alias_key": "richelieu america ltd"
  },
  "category_selection": {
    "reason": "The line items are flange dowels (closed and open, oil-rubbed bronze finish) from Richelieu America Ltd, a hardware supplier. These are small hardware fittings/accessories used in closet construction, not primary cabinet materials or tools. Richelieu is well-known for cabinet and furniture hardware accessories, and dowel flanges are decorative/functional hardware accessories rather than structural cabinet materials. The 'Accessories' category best fits these small hardware components.",
    "confidence": 0.88,
    "category_name": "Accessories",
    "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "quickbooks_account_id": "103",
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  }
}

QB payload

{
  "bill_created": {
    "path": "resolver_success",
    "total": "19.25",
    "doc_number": "P202933",
    "vendor_ref": "89",
    "account_ref": "103",
    "quickbooks_bill_id": "251",
    "resolved_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17"
  },
  "attachment_uploaded": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "251"
  }
}

Raw payload

{
  "run_id": "run_791eba24deaa42f8a8542fcab3ef5104",
  "source": "make.com",
  "run_key": "05-11-2026-021",
  "make_trace_id": "make-20260511_162932_575",
  "source_file_name": "Richelieu P202933.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P202933.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpKg",
  "source_dropbox_rev": "016519171346a5a00000003549f4393",
  "source_content_hash": "36ea244aae92196907dae7c97f16e12b182860476d12cb87320723038de64215",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P202933.pdf",
  "processing_dropbox_rev": "01651917301f09600000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Richelieu P202933.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P202933.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P202933.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-003",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3402",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "531",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "source_file_name": "Richelieu P202933.pdf",
  "claude_message_id": "msg_01MViSqYhf5GG9uGqjNYVCZw"
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup did not match a portal vendor.

Payload

{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-11-2026-021-INV-003",
  "vendor_name": "Richelieu America Ltd",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "P202933",
  "category_options": [],
  "source_file_name": "Richelieu P202933.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "richelieu america ltd",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/11/2026

Event

RESOLVER COMPLETED

Message

Vendor resolver matched a portal vendor.

Payload

{
  "reason": "The extracted vendor 'Richelieu America Ltd' is an exact match to the approved vendor 'Richelieu America Ltd', confirmed by the invoice issuer 'Richelieu Chicago, a division of Richelieu America Ltd'.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": "alias_f56725b597b942118c455f4a601e40bb",
  "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
  "confidence": 0.99,
  "process_key": "05-11-2026-021-INV-003",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "category_count": 3,
  "suggested_alias": "Richelieu America Ltd",
  "category_options": [
    {
      "name": "Accessories",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (1).",
      "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
      "fully_qualified_name": "Building Materials:Accessories",
      "quickbooks_account_id": "103",
      "vendor_expense_category_id": "cmp1batgz000i13pfluyh5qes"
    },
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (11).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1batjh000k13pfg260awt7"
    },
    {
      "name": "Tools",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (23).",
      "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
      "fully_qualified_name": "Building Materials:Tools",
      "quickbooks_account_id": "116",
      "vendor_expense_category_id": "cmp1batly000m13pffzwozqmk"
    }
  ],
  "resolver_payload": {
    "reason": "The extracted vendor 'Richelieu America Ltd' is an exact match to the approved vendor 'Richelieu America Ltd', confirmed by the invoice issuer 'Richelieu Chicago, a division of Richelieu America Ltd'.",
    "matched": "true",
    "confidence": "0.99",
    "suggested_alias": "Richelieu America Ltd",
    "canonical_vendor_name": "Richelieu America Ltd",
    "default_expense_account": "Fixtures & Finishes"
  },
  "source_file_name": "Richelieu P202933.pdf",
  "canonical_vendor_name": "Richelieu America Ltd",
  "extracted_vendor_name": "Richelieu America Ltd"
}

Time

05/11/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "path": "resolver_portal_category_selection",
  "message": "Claude selected an expense category from allowed portal options after vendor resolver.",
  "process_key": "05-11-2026-021-INV-003",
  "vendor_name": "Richelieu America Ltd",
  "category_name": "Accessories",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "source_file_name": "Richelieu P202933.pdf",
  "selection_payload": {
    "reason": "The line items are flange dowels (closed and open, oil-rubbed bronze finish) from Richelieu America Ltd, a hardware supplier. These are small hardware fittings/accessories used in closet construction, not primary cabinet materials or tools. Richelieu is well-known for cabinet and furniture hardware accessories, and dowel flanges are decorative/functional hardware accessories rather than structural cabinet materials. The 'Accessories' category best fits these small hardware components.",
    "confidence": 0.88,
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  },
  "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
  "quickbooks_account_id": "103"
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "resolver_success",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-11-2026-021-INV-003",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "source_file_name": "Richelieu P202933.pdf",
  "quickbooks_bill_id": "251",
  "quickbooks_payload": {
    "path": "resolver_success",
    "total": "19.25",
    "doc_number": "P202933",
    "vendor_ref": "89",
    "account_ref": "103",
    "quickbooks_bill_id": "251"
  },
  "quickbooks_account_id": "103",
  "resolved_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "resolver_success",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-11-2026-021-INV-003",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "source_file_name": "Richelieu P202933.pdf",
  "attachment_payload": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "251"
  },
  "quickbooks_bill_id": "251"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "resolver_success",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-11-2026-021-INV-003",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "final_file_name": "RichelieuAmericaLtd_INV-P202933.pdf",
  "source_file_name": "Richelieu P202933.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/826glug3dkdx7qie5e0jb/RichelieuAmericaLtd_INV-P202933.pdf?rlkey=zmvlppysdhlrkrai48296qkar&dl=0",
  "quickbooks_bill_id": "251"
}