05-11-2026-021

{
  "message": "Unsupported file type claimed before moving to error folder.",
  "source_file_name": "Hello world.docx",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hello world.docx",
  "supported_file_types": "pdf"
}

{
  "path": "unsupported_file_type",
  "status": "FAILED",
  "details": "Unsupported file type. Only PDF invoice files are currently supported.",
  "message": "Unsupported file type moved to error folder.",
  "outcome": "unsupported_file_type",
  "process_key": "05-11-2026-021-INV-001",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_c3fc19df4b1b4468b42881b5756004ac",
  "final_file_name": "Hello world.docx",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Hello world.docx",
  "source_file_name": "Hello world.docx",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hello world.docx",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/saqxal5hkh8cjhsjcw0zh/Hello-world.docx?rlkey=1yyfglfc8cp9kzpdr73tetmzr&dl=0",
  "supported_file_types": "pdf"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Richelieu P209046.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P209046.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P209046.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-002",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3471",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "580",
  "bill_import_id": "bill_3d28c06de6e14fcc97bb2ff3ef6fafa3",
  "source_file_name": "Richelieu P209046.pdf",
  "claude_message_id": "msg_01WWJNfiatz3zVtNHyYCuWji"
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1aba3h0010agtb9o91ssmz",
  "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
  "process_key": "05-11-2026-021-INV-002",
  "vendor_name": "Richelieu",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_3d28c06de6e14fcc97bb2ff3ef6fafa3",
  "canonical_name": "Richelieu America Ltd",
  "category_count": 3,
  "invoice_number": "P209046",
  "category_options": [
    {
      "name": "Accessories",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (1).",
      "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
      "fully_qualified_name": "Building Materials:Accessories",
      "quickbooks_account_id": "103",
      "vendor_expense_category_id": "cmp1batgz000i13pfluyh5qes"
    },
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (11).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1batjh000k13pfg260awt7"
    },
    {
      "name": "Tools",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (23).",
      "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
      "fully_qualified_name": "Building Materials:Tools",
      "quickbooks_account_id": "116",
      "vendor_expense_category_id": "cmp1batly000m13pffzwozqmk"
    }
  ],
  "source_file_name": "Richelieu P209046.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "richelieu",
  "quickbooks_vendor_id": "89",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-11-2026-021-INV-002",
  "vendor_name": "Richelieu America Ltd",
  "category_name": "Cabinet Materials",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_3d28c06de6e14fcc97bb2ff3ef6fafa3",
  "source_file_name": "Richelieu P209046.pdf",
  "selection_payload": {
    "reason": "Richelieu is a well-known cabinet hardware and materials supplier. The line items — PVC edge banding (EDGE PVC 000 15/16), White Oak edge banding (WH.OAK 15/16X500'FL), I-pins (used for shelf pins in cabinets), and flat-head screws — are all classic cabinet shop consumables and materials. The project context 'SHOP 2.17.26' further supports a shop/cabinet fabrication context. Cabinet Materials is the most appropriate category given Richelieu's primary product lines and these specific items.",
    "confidence": 0.93,
    "selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "selected_expense_category_name": "Cabinet Materials"
  },
  "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
  "quickbooks_account_id": "105"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-021-INV-002",
  "vendor_name": "Richelieu America Ltd",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_3d28c06de6e14fcc97bb2ff3ef6fafa3",
  "invoice_number": "P209046",
  "source_file_name": "Richelieu P209046.pdf",
  "quickbooks_vendor_id": "89",
  "quickbooks_account_id": "105",
  "existing_quickbooks_bill_id": null
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-11-2026-021-INV-002",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_3d28c06de6e14fcc97bb2ff3ef6fafa3",
  "source_file_name": "Richelieu P209046.pdf",
  "quickbooks_bill_id": "250",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "144.11",
    "doc_number": "P209046",
    "vendor_ref": "89",
    "account_ref": "105",
    "quickbooks_bill_id": "250"
  },
  "quickbooks_account_id": "105",
  "resolved_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62"
}

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-11-2026-021-INV-002",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_3d28c06de6e14fcc97bb2ff3ef6fafa3",
  "source_file_name": "Richelieu P209046.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "250"
  },
  "quickbooks_bill_id": "250"
}

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-11-2026-021-INV-002",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_3d28c06de6e14fcc97bb2ff3ef6fafa3",
  "final_file_name": "RichelieuAmericaLtd_INV-P209046.pdf",
  "source_file_name": "Richelieu P209046.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/r90ihd4l8q0wn455bjjss/RichelieuAmericaLtd_INV-P209046.pdf?rlkey=ywfhjekgjym7mhto5to1uxjun&dl=0",
  "quickbooks_bill_id": "250"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Richelieu P202933.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P202933.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P202933.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-003",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3402",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "531",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "source_file_name": "Richelieu P202933.pdf",
  "claude_message_id": "msg_01MViSqYhf5GG9uGqjNYVCZw"
}

{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-11-2026-021-INV-003",
  "vendor_name": "Richelieu America Ltd",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "P202933",
  "category_options": [],
  "source_file_name": "Richelieu P202933.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "richelieu america ltd",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "reason": "The extracted vendor 'Richelieu America Ltd' is an exact match to the approved vendor 'Richelieu America Ltd', confirmed by the invoice issuer 'Richelieu Chicago, a division of Richelieu America Ltd'.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": "alias_f56725b597b942118c455f4a601e40bb",
  "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
  "confidence": 0.99,
  "process_key": "05-11-2026-021-INV-003",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "category_count": 3,
  "suggested_alias": "Richelieu America Ltd",
  "category_options": [
    {
      "name": "Accessories",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (1).",
      "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
      "fully_qualified_name": "Building Materials:Accessories",
      "quickbooks_account_id": "103",
      "vendor_expense_category_id": "cmp1batgz000i13pfluyh5qes"
    },
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (11).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1batjh000k13pfg260awt7"
    },
    {
      "name": "Tools",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (23).",
      "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
      "fully_qualified_name": "Building Materials:Tools",
      "quickbooks_account_id": "116",
      "vendor_expense_category_id": "cmp1batly000m13pffzwozqmk"
    }
  ],
  "resolver_payload": {
    "reason": "The extracted vendor 'Richelieu America Ltd' is an exact match to the approved vendor 'Richelieu America Ltd', confirmed by the invoice issuer 'Richelieu Chicago, a division of Richelieu America Ltd'.",
    "matched": "true",
    "confidence": "0.99",
    "suggested_alias": "Richelieu America Ltd",
    "canonical_vendor_name": "Richelieu America Ltd",
    "default_expense_account": "Fixtures & Finishes"
  },
  "source_file_name": "Richelieu P202933.pdf",
  "canonical_vendor_name": "Richelieu America Ltd",
  "extracted_vendor_name": "Richelieu America Ltd"
}

{
  "path": "resolver_portal_category_selection",
  "message": "Claude selected an expense category from allowed portal options after vendor resolver.",
  "process_key": "05-11-2026-021-INV-003",
  "vendor_name": "Richelieu America Ltd",
  "category_name": "Accessories",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "source_file_name": "Richelieu P202933.pdf",
  "selection_payload": {
    "reason": "The line items are flange dowels (closed and open, oil-rubbed bronze finish) from Richelieu America Ltd, a hardware supplier. These are small hardware fittings/accessories used in closet construction, not primary cabinet materials or tools. Richelieu is well-known for cabinet and furniture hardware accessories, and dowel flanges are decorative/functional hardware accessories rather than structural cabinet materials. The 'Accessories' category best fits these small hardware components.",
    "confidence": 0.88,
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  },
  "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
  "quickbooks_account_id": "103"
}

{
  "path": "resolver_success",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-11-2026-021-INV-003",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "source_file_name": "Richelieu P202933.pdf",
  "quickbooks_bill_id": "251",
  "quickbooks_payload": {
    "path": "resolver_success",
    "total": "19.25",
    "doc_number": "P202933",
    "vendor_ref": "89",
    "account_ref": "103",
    "quickbooks_bill_id": "251"
  },
  "quickbooks_account_id": "103",
  "resolved_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17"
}

{
  "path": "resolver_success",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-11-2026-021-INV-003",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "source_file_name": "Richelieu P202933.pdf",
  "attachment_payload": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "251"
  },
  "quickbooks_bill_id": "251"
}

{
  "path": "resolver_success",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-11-2026-021-INV-003",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "final_file_name": "RichelieuAmericaLtd_INV-P202933.pdf",
  "source_file_name": "Richelieu P202933.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/826glug3dkdx7qie5e0jb/RichelieuAmericaLtd_INV-P202933.pdf?rlkey=zmvlppysdhlrkrai48296qkar&dl=0",
  "quickbooks_bill_id": "251"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "River City .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/River City .pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/River City .pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-004",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3313",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "445",
  "bill_import_id": "bill_601183eadc584b0d8189b7c59a9f6294",
  "source_file_name": "River City .pdf",
  "claude_message_id": "msg_01LoQCBpYPLyXKyQkjsjW7iH"
}

{
  "path": "needs_review_non_invoice_document",
  "notes": "Invoice date is 12/8/2025; due date calculated as 30 days from invoice date = 1/7/2026. Quote number 107843A noted. Order No listed as '5336 Lexington Ave N' which appears to be the project/job name. Lock Box 4609 and contact Jesse 612-730-3299 noted in line item description for field reference.",
  "total": "2383.03",
  "status": "NEEDS_REVIEW",
  "message": "Reviewable document moved to review folder.",
  "outcome": "needs_review",
  "process_key": "05-11-2026-021-INV-004",
  "vendor_name": "River City Glass, Inc.",
  "invoice_date": "2025-12-08",
  "document_type": "invoice",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_601183eadc584b0d8189b7c59a9f6294",
  "invoice_number": "59918",
  "final_file_name": "River City _REVIEW.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review/River City _REVIEW.pdf",
  "source_file_name": "River City .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/River City .pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/rl77zej5mv96gpkbvqh40/River-City-_REVIEW.pdf?rlkey=qftjssr02jexre2dbppu0p3tb&dl=0",
  "is_billable_invoice": "true",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/River City .pdf"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Dlm 2.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dlm 2.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dlm 2.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-005",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3193",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "442",
  "bill_import_id": "bill_c01780b86c4943c39a899d49b76c0d20",
  "source_file_name": "Dlm 2.pdf",
  "claude_message_id": "msg_018o18tW8jKFJBSK366VPVc1"
}

{
  "path": "needs_review_non_invoice_document",
  "notes": "This is a 50% draw invoice against Bid 1510 with an original contract value of $7,349.00. The remaining 50% balance of $3,674.50 will presumably be billed upon project completion. Late fee policy: 8% applied after 30 days from billing date. Ship-to address is 650 Hidden Creek Trl, Mendota Heights, MN 55118. Owner contact: Dan Miller, 651-414-1058, dan@dlmplumbing.com, License PC789209.",
  "total": "3674.5",
  "status": "NEEDS_REVIEW",
  "message": "Reviewable document moved to review folder.",
  "outcome": "needs_review",
  "process_key": "05-11-2026-021-INV-005",
  "vendor_name": "DLM Plumbing",
  "invoice_date": "2026-02-18",
  "document_type": "invoice",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_c01780b86c4943c39a899d49b76c0d20",
  "invoice_number": "2028",
  "final_file_name": "Dlm 2_REVIEW.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review/Dlm 2_REVIEW.pdf",
  "source_file_name": "Dlm 2.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dlm 2.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/sxdwykzkolof99w3w1hhn/Dlm-2_REVIEW.pdf?rlkey=cntfifl1z3j6p6b4lp7clujku&dl=0",
  "is_billable_invoice": "true",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dlm 2.pdf"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Ruiz 2.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz 2.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz 2.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-006",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4583",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "482",
  "bill_import_id": "bill_e007182a25894459a2daeca1939edd58",
  "source_file_name": "Ruiz 2.pdf",
  "claude_message_id": "msg_01VVeECD6MUzareBW9zf5cFh"
}

{
  "total": "350",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-021-INV-006",
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2026-02-01",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_e007182a25894459a2daeca1939edd58",
  "invoice_number": "",
  "final_file_name": "Ruiz 2_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Ruiz 2_VALIDATION-FAILED.pdf",
  "source_file_name": "Ruiz 2.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz 2.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/rcmwhoedz89frw20greo3/Ruiz-2_VALIDATION-FAILED.pdf?rlkey=j604w92ndcn2lmr7txx47960v&dl=0",
  "validation_details": "Missing invoice number.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz 2.pdf"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "test-invoice-err-1001_VALIDATION-FAILED.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/test-invoice-err-1001_VALIDATION-FAILED.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/test-invoice-err-1001_VALIDATION-FAILED.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-007",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "2981",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "333",
  "bill_import_id": "bill_b53a09878cf444bbbf8be1db4ee4bf60",
  "source_file_name": "test-invoice-err-1001_VALIDATION-FAILED.pdf",
  "claude_message_id": "msg_017CfpRM367U2Y5ad9h1jip1"
}

{
  "total": "125",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-021-INV-007",
  "vendor_name": "",
  "invoice_date": "2026-05-10",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_b53a09878cf444bbbf8be1db4ee4bf60",
  "invoice_number": "ERR-1001",
  "final_file_name": "test-invoice-err-1001_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/test-invoice-err-1001_VALIDATION-FAILED.pdf",
  "source_file_name": "test-invoice-err-1001_VALIDATION-FAILED.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/test-invoice-err-1001_VALIDATION-FAILED.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/eam4nb6c26ug394r78mzy/test-invoice-err-1001_VALIDATION-FAILED.pdf?rlkey=zbm65vpw6e34q5cxgfzqk92u4&dl=0",
  "validation_details": "Missing vendor name.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/test-invoice-err-1001_VALIDATION-FAILED.pdf"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Rabbit Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Rabbit Creek.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Rabbit Creek.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-008",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "5132",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "734",
  "bill_import_id": "bill_da8203ef432c4532a55a4df9ae83605f",
  "source_file_name": "Rabbit Creek.pdf",
  "claude_message_id": "msg_01F6uU1xqejMUrSXBz2N92M5"
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_9c46512b0ff84fbc968c9638e67896ff",
  "vendor_id": "vend_3b6497ef80064fe786570a68637d21fd",
  "process_key": "05-11-2026-021-INV-008",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_da8203ef432c4532a55a4df9ae83605f",
  "canonical_name": "The Brands at Rabbit Creek",
  "category_count": 1,
  "invoice_number": "10947",
  "category_options": [
    {
      "name": "Lighting",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lighting (23).",
      "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
      "fully_qualified_name": "Building Materials:Lighting",
      "quickbooks_account_id": "110",
      "vendor_expense_category_id": "cmp1bawns002e13pf9bu7vqmk"
    }
  ],
  "source_file_name": "Rabbit Creek.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lighting",
    "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "quickbooks_account_id": "110",
    "selected_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "selected_expense_category_name": "Lighting"
  },
  "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
  "normalized_alias_key": "the brands at rabbit creek",
  "quickbooks_vendor_id": "84",
  "default_expense_account": "Lighting",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-021-INV-008",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_da8203ef432c4532a55a4df9ae83605f",
  "invoice_number": "10947",
  "source_file_name": "Rabbit Creek.pdf",
  "quickbooks_vendor_id": "84",
  "quickbooks_account_id": "110",
  "existing_quickbooks_bill_id": "246"
}

{
  "path": "single_category_direct_duplicate",
  "message": "Duplicate QuickBooks Bill found; no new Bill was created.",
  "process_key": "05-11-2026-021-INV-008",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_da8203ef432c4532a55a4df9ae83605f",
  "final_file_name": "Rabbit Creek_DUPLICATE-BILL.pdf",
  "source_file_name": "Rabbit Creek.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/1og8u3qj92e4m588qmxaf/Rabbit-Creek_DUPLICATE-BILL.pdf?rlkey=l5eml0vere50jf2tx5jf7x3t1&dl=0",
  "quickbooks_payload": {
    "path": "single_category_direct_duplicate",
    "invoice_number": "10947",
    "existing_quickbooks_bill_id": "246"
  },
  "existing_quickbooks_bill_id": "246"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/IndustrialLumber&PlywoodInc_INV-68735-00.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-009",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3686",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "954",
  "bill_import_id": "bill_9bbe124ca24847d3b16c6971a29a63f9",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "claude_message_id": "msg_01NvMYVnXbapt6GTrUuV6h1m"
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp0l4pzi00014q9yk3kiu27n",
  "vendor_id": "vendor_industrial_lumber_plywood",
  "process_key": "05-11-2026-021-INV-009",
  "vendor_name": "Industrial Lumber & Plywood",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_9bbe124ca24847d3b16c6971a29a63f9",
  "canonical_name": "Industrial Lumber & Plywood, Inc.",
  "category_count": 1,
  "invoice_number": "68735-00",
  "category_options": [
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (92).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1bauu0001c13pfdae2p9pm"
    }
  ],
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Cabinet Materials",
    "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "quickbooks_account_id": "105",
    "selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "selected_expense_category_name": "Cabinet Materials"
  },
  "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
  "normalized_alias_key": "industrial lumber and plywood",
  "quickbooks_vendor_id": "80",
  "default_expense_account": "Cabinet Materials",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-021-INV-009",
  "vendor_name": "Industrial Lumber & Plywood, Inc.",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_9bbe124ca24847d3b16c6971a29a63f9",
  "invoice_number": "68735-00",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "quickbooks_vendor_id": "80",
  "quickbooks_account_id": "105",
  "existing_quickbooks_bill_id": null
}

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-11-2026-021-INV-009",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_9bbe124ca24847d3b16c6971a29a63f9",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "quickbooks_bill_id": "252",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "1658.7",
    "doc_number": "68735-00",
    "vendor_ref": "80",
    "account_ref": "105",
    "quickbooks_bill_id": "252"
  },
  "quickbooks_account_id": "105",
  "resolved_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62"
}

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-11-2026-021-INV-009",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_9bbe124ca24847d3b16c6971a29a63f9",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "252"
  },
  "quickbooks_bill_id": "252"
}

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-11-2026-021-INV-009",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_9bbe124ca24847d3b16c6971a29a63f9",
  "final_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ajy2x5041snjgq0b8m9au/IndustrialLumber-PlywoodInc_INV-68735-00.pdf?rlkey=crymbnnmor0o0bnixy4ixrohf&dl=0",
  "quickbooks_bill_id": "252"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "DerrymoorJKathEstimate5260.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DerrymoorJKathEstimate5260.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DerrymoorJKathEstimate5260.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-010",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3119",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "354",
  "bill_import_id": "bill_d10fe0756ced410fbe8b32b796f22295",
  "source_file_name": "DerrymoorJKathEstimate5260.pdf",
  "claude_message_id": "msg_01YJVz1x6HPAWXCjmZ6DS6ek"
}

{
  "path": "needs_review_non_invoice_document",
  "notes": "This document is an estimate (not a billable invoice). It includes Accept/Decline buttons indicating it is a pending proposal awaiting customer approval. is_billable_invoice set to false. A bill should only be created after the estimate is accepted and work is completed. Customer is Derrymoor (JKath) at 4432 Derrymoor Court, Rosemount, MN 55068. No project name stated on the document.",
  "total": "220.58",
  "status": "NEEDS_REVIEW",
  "message": "Reviewable document moved to review folder.",
  "outcome": "needs_review",
  "process_key": "05-11-2026-021-INV-010",
  "vendor_name": "Brightview Window Cleaning, Inc.",
  "invoice_date": "2026-02-17",
  "document_type": "estimate",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_d10fe0756ced410fbe8b32b796f22295",
  "invoice_number": "5260",
  "final_file_name": "DerrymoorJKathEstimate5260_REVIEW.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review/DerrymoorJKathEstimate5260_REVIEW.pdf",
  "source_file_name": "DerrymoorJKathEstimate5260.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DerrymoorJKathEstimate5260.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/33nfcui0q8q35ht7atw62/DerrymoorJKathEstimate5260_REVIEW.pdf?rlkey=y6sdbh7zz09o4yov3nrgnsgvy&dl=0",
  "is_billable_invoice": "false",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DerrymoorJKathEstimate5260.pdf"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Inv_650_RSI_from_Hardline_Exteriors_LLC_19652.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Inv_650_RSI_from_Hardline_Exteriors_LLC_19652.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Inv_650_RSI_from_Hardline_Exteriors_LLC_19652.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-011",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3096",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "358",
  "bill_import_id": "bill_5952d3036dc44c6ab289ccdaa128b61b",
  "source_file_name": "Inv_650_RSI_from_Hardline_Exteriors_LLC_19652.pdf",
  "claude_message_id": "msg_015BeEwaBVRqEmwxdKh4PqfK"
}

{
  "path": "needs_review_non_invoice_document",
  "notes": "Invoice number '650 RSI' may reference the ship-to address (650 Hidden Creek Trail). Project name inferred from ship-to address as no explicit project name is stated. Due date calculated as invoice date + 15 days per Net 15 terms. Installers noted the roof is in poor condition and sent a report to Jesse — may require follow-up or additional work order.",
  "total": "350",
  "status": "NEEDS_REVIEW",
  "message": "Reviewable document moved to review folder.",
  "outcome": "needs_review",
  "process_key": "05-11-2026-021-INV-011",
  "vendor_name": "Hardline Exteriors",
  "invoice_date": "2026-02-16",
  "document_type": "invoice",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_5952d3036dc44c6ab289ccdaa128b61b",
  "invoice_number": "650 RSI",
  "final_file_name": "Inv_650_RSI_from_Hardline_Exteriors_LLC_19652_REVIEW.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review/Inv_650_RSI_from_Hardline_Exteriors_LLC_19652_REVIEW.pdf",
  "source_file_name": "Inv_650_RSI_from_Hardline_Exteriors_LLC_19652.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Inv_650_RSI_from_Hardline_Exteriors_LLC_19652.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/jnvgnnabaacfszae1k5vy/Inv_650_RSI_from_Hardline_Exteriors_LLC_19652_REVIEW.pdf?rlkey=jbgs4hzgb2zya6tfezvey85xk&dl=0",
  "is_billable_invoice": "true",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Inv_650_RSI_from_Hardline_Exteriors_LLC_19652.pdf"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Richelieu P202932.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P202932.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P202932.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-012",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3363",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "403",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "source_file_name": "Richelieu P202932.pdf",
  "claude_message_id": "msg_01WY79rQGibzozVJyBXXn4jy"
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_f56725b597b942118c455f4a601e40bb",
  "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
  "process_key": "05-11-2026-021-INV-012",
  "vendor_name": "Richelieu America Ltd",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "canonical_name": "Richelieu America Ltd",
  "category_count": 3,
  "invoice_number": "P202932",
  "category_options": [
    {
      "name": "Accessories",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (1).",
      "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
      "fully_qualified_name": "Building Materials:Accessories",
      "quickbooks_account_id": "103",
      "vendor_expense_category_id": "cmp1batgz000i13pfluyh5qes"
    },
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (11).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1batjh000k13pfg260awt7"
    },
    {
      "name": "Tools",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (23).",
      "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
      "fully_qualified_name": "Building Materials:Tools",
      "quickbooks_account_id": "116",
      "vendor_expense_category_id": "cmp1batly000m13pffzwozqmk"
    }
  ],
  "source_file_name": "Richelieu P202932.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "richelieu america ltd",
  "quickbooks_vendor_id": "89",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-11-2026-021-INV-012",
  "vendor_name": "Richelieu America Ltd",
  "category_name": "Accessories",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "source_file_name": "Richelieu P202932.pdf",
  "selection_payload": {
    "reason": "The line item is a round rod (1215608ORB) from Richelieu America Ltd, a hardware and cabinet accessories supplier. A round closet rod is a hardware accessory component rather than a primary cabinet material or a tool. Richelieu is well known for supplying cabinet hardware and accessories, and a closet rod fits the 'Accessories' category (mapped from Building Materials:Accessories) more precisely than 'Cabinet Materials' (which typically covers panel goods, lumber, and structural cabinet components) or 'Tools'.",
    "confidence": 0.82,
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  },
  "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
  "quickbooks_account_id": "103"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-021-INV-012",
  "vendor_name": "Richelieu America Ltd",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "invoice_number": "P202932",
  "source_file_name": "Richelieu P202932.pdf",
  "quickbooks_vendor_id": "89",
  "quickbooks_account_id": "103",
  "existing_quickbooks_bill_id": "243"
}

{
  "path": "multi_category_direct_duplicate",
  "message": "Duplicate QuickBooks Bill found; no new Bill was created.",
  "process_key": "05-11-2026-021-INV-012",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "final_file_name": "Richelieu P202932_DUPLICATE-BILL.pdf",
  "source_file_name": "Richelieu P202932.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/fwx3nlxam2l8hsj4rrq5e/Richelieu-P202932_DUPLICATE-BILL.pdf?rlkey=2nxg5v9u8t7lojoa2e5soi8fr&dl=0",
  "quickbooks_payload": {
    "path": "multi_category_direct_duplicate",
    "invoice_number": "P202932",
    "existing_quickbooks_bill_id": "243"
  },
  "existing_quickbooks_bill_id": "243"
}