Invoice Record

05-11-2026-021-INV-012

Richelieu America Ltd

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Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

P202932

Total

$116.52

Invoice data

Detected vendor: Richelieu America Ltd
Matched vendor: Richelieu America Ltd
Matched alias: Richelieu America Ltd
Category: Building Materials:Accessories
Category method: Claude category selection
Invoice date: 02/19/2026
Due date: 03/21/2026
Vendor terms: Net 30
Jkath terms: Net 30
QB Bill ID: 243

Category reason

The line item is a round rod (1215608ORB) from Richelieu America Ltd, a hardware and cabinet accessories supplier. A round closet rod is a hardware accessory component rather than a primary cabinet material or a tool. Richelieu is well known for supplying cabinet hardware and accessories, and a closet rod fits the 'Accessories' category (mapped from Building Materials:Accessories) more precisely than 'Cabinet Materials' (which typically covers panel goods, lumber, and structural cabinet components) or 'Tools'.

File result

Final file: Richelieu P202932_DUPLICATE-BILL.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-021-INV-012
Run ID: 05-11-2026-021
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Richelieu P202932.pdf

Stored payloads

Claude parse payload

{
  "tax": 8.76,
  "notes": "Invoice is from Richelieu Detroit, a division of Richelieu America Ltd. Branch/division suffix omitted from vendor_name. Customer order number is '145-2 DERRYMOOR CL'. Terms stated as N 30 (Net 30). Service charge of 2.00% per month on past due accounts. Federal Tax Number: 6962559.",
  "terms": "Net 30",
  "total": 116.52,
  "due_date": null,
  "shipping": 0,
  "subtotal": 107.76,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.97,
    "invoice_date": 0.99,
    "project_name": 0.97,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 3,
      "amount": 107.76,
      "unit_price": 35.92,
      "description": "ROUND.ROD 14G.1-5/16\"X8' ORB - 145-2 Derrymoor Closet (Product No: 1215608ORB)"
    }
  ],
  "vendor_name": "Richelieu America Ltd",
  "invoice_date": "2026-02-19",
  "project_name": "145-2 Derrymoor Closet",
  "document_type": "invoice",
  "invoice_number": "P202932",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_f56725b597b942118c455f4a601e40bb",
    "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
    "alias_name": "Richelieu America Ltd",
    "canonical_name": "Richelieu America Ltd",
    "category_count": 3,
    "category_options": [
      {
        "name": "Accessories",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (1).",
        "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
        "fully_qualified_name": "Building Materials:Accessories",
        "quickbooks_account_id": "103",
        "vendor_expense_category_id": "cmp1batgz000i13pfluyh5qes"
      },
      {
        "name": "Cabinet Materials",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (11).",
        "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
        "fully_qualified_name": "Building Materials:Cabinet Materials",
        "quickbooks_account_id": "105",
        "vendor_expense_category_id": "cmp1batjh000k13pfg260awt7"
      },
      {
        "name": "Tools",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (23).",
        "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
        "fully_qualified_name": "Building Materials:Tools",
        "quickbooks_account_id": "116",
        "vendor_expense_category_id": "cmp1batly000m13pffzwozqmk"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "richelieu america ltd",
    "quickbooks_vendor_id": "89",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "The line item is a round rod (1215608ORB) from Richelieu America Ltd, a hardware and cabinet accessories supplier. A round closet rod is a hardware accessory component rather than a primary cabinet material or a tool. Richelieu is well known for supplying cabinet hardware and accessories, and a closet rod fits the 'Accessories' category (mapped from Building Materials:Accessories) more precisely than 'Cabinet Materials' (which typically covers panel goods, lumber, and structural cabinet components) or 'Tools'.",
    "confidence": 0.82,
    "category_name": "Accessories",
    "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "quickbooks_account_id": "103",
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "89",
    "quickbooks_account_id": "103",
    "existing_quickbooks_bill_id": "243"
  },
  "duplicate_bill": {
    "path": "multi_category_direct_duplicate",
    "invoice_number": "P202932",
    "existing_quickbooks_bill_id": "243"
  }
}

Raw payload

{
  "run_id": "run_791eba24deaa42f8a8542fcab3ef5104",
  "source": "make.com",
  "run_key": "05-11-2026-021",
  "make_trace_id": "make-20260511_162932_575",
  "source_file_name": "Richelieu P202932.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P202932.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpJw",
  "source_dropbox_rev": "0165191715fac5100000003549f4393",
  "source_content_hash": "b38885b3ede8c4efeec646546d0188acddab38462f7ed11ce6ffcaef24a8a01d",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P202932.pdf",
  "processing_dropbox_rev": "01651917b5c4df900000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Richelieu P202932.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P202932.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P202932.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-012",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3363",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "403",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "source_file_name": "Richelieu P202932.pdf",
  "claude_message_id": "msg_01WY79rQGibzozVJyBXXn4jy"
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_f56725b597b942118c455f4a601e40bb",
  "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
  "process_key": "05-11-2026-021-INV-012",
  "vendor_name": "Richelieu America Ltd",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "canonical_name": "Richelieu America Ltd",
  "category_count": 3,
  "invoice_number": "P202932",
  "category_options": [
    {
      "name": "Accessories",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (1).",
      "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
      "fully_qualified_name": "Building Materials:Accessories",
      "quickbooks_account_id": "103",
      "vendor_expense_category_id": "cmp1batgz000i13pfluyh5qes"
    },
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (11).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1batjh000k13pfg260awt7"
    },
    {
      "name": "Tools",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (23).",
      "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
      "fully_qualified_name": "Building Materials:Tools",
      "quickbooks_account_id": "116",
      "vendor_expense_category_id": "cmp1batly000m13pffzwozqmk"
    }
  ],
  "source_file_name": "Richelieu P202932.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "richelieu america ltd",
  "quickbooks_vendor_id": "89",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/11/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-11-2026-021-INV-012",
  "vendor_name": "Richelieu America Ltd",
  "category_name": "Accessories",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "source_file_name": "Richelieu P202932.pdf",
  "selection_payload": {
    "reason": "The line item is a round rod (1215608ORB) from Richelieu America Ltd, a hardware and cabinet accessories supplier. A round closet rod is a hardware accessory component rather than a primary cabinet material or a tool. Richelieu is well known for supplying cabinet hardware and accessories, and a closet rod fits the 'Accessories' category (mapped from Building Materials:Accessories) more precisely than 'Cabinet Materials' (which typically covers panel goods, lumber, and structural cabinet components) or 'Tools'.",
    "confidence": 0.82,
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  },
  "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
  "quickbooks_account_id": "103"
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-021-INV-012",
  "vendor_name": "Richelieu America Ltd",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "invoice_number": "P202932",
  "source_file_name": "Richelieu P202932.pdf",
  "quickbooks_vendor_id": "89",
  "quickbooks_account_id": "103",
  "existing_quickbooks_bill_id": "243"
}

Time

05/11/2026

Event

DUPLICATE FOUND

Message

Duplicate QuickBooks Bill found.

Payload

{
  "path": "multi_category_direct_duplicate",
  "message": "Duplicate QuickBooks Bill found; no new Bill was created.",
  "process_key": "05-11-2026-021-INV-012",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "final_file_name": "Richelieu P202932_DUPLICATE-BILL.pdf",
  "source_file_name": "Richelieu P202932.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/fwx3nlxam2l8hsj4rrq5e/Richelieu-P202932_DUPLICATE-BILL.pdf?rlkey=2nxg5v9u8t7lojoa2e5soi8fr&dl=0",
  "quickbooks_payload": {
    "path": "multi_category_direct_duplicate",
    "invoice_number": "P202932",
    "existing_quickbooks_bill_id": "243"
  },
  "existing_quickbooks_bill_id": "243"
}