Invoice Record

05-11-2026-021-INV-003

Richelieu America Ltd

Back to vendor

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

P202933

Total

$19.25

Invoice data

Detected vendor: Richelieu America Ltd
Matched vendor: Richelieu America Ltd
Matched alias: Richelieu America Ltd
Category: Building Materials:Accessories
Category method: Claude category selection
Invoice date: 02/16/2026
Due date: 03/18/2026
Vendor terms: Net 30
Jkath terms: Net 30
QB Bill ID: 251

Category reason

The line items are flange dowels (closed and open, oil-rubbed bronze finish) from Richelieu America Ltd, a hardware supplier. These are small hardware fittings/accessories used in closet construction, not primary cabinet materials or tools. Richelieu is well-known for cabinet and furniture hardware accessories, and dowel flanges are decorative/functional hardware accessories rather than structural cabinet materials. The 'Accessories' category best fits these small hardware components.

File result

Final file: RichelieuAmericaLtd_INV-P202933.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-021-INV-003
Run ID: 05-11-2026-021
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Richelieu P202933.pdf

Stored payloads

Claude parse payload

{
  "tax": 1.45,
  "notes": "Invoice issued by Richelieu Chicago, a division of Richelieu America Ltd, located at 6350 Church Rd, Hanover Park, IL. Remit-to address is 237 N River Rd Ste 2, Mount Clemens, MI 48043-1920. Customer order number is '145-2 DERRYMOOR CL'. Project name inferred from the customer order number and line item descriptions referencing '145-2 Derrymoor Closet'. Service charge of 2.00% per month applies to past due accounts.",
  "terms": "Net 30",
  "total": 19.25,
  "due_date": null,
  "shipping": 0,
  "subtotal": 17.8,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.97,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 5,
      "amount": 9.7,
      "unit_price": 1.94,
      "description": "FLANGE DOW.1 5/16\" CLOSE ORB - 145-2 Derrymoor Closet (Product No. 2215611ORB)"
    },
    {
      "qty": 5,
      "amount": 8.1,
      "unit_price": 1.62,
      "description": "FLANGE DOW.1 5/16\" OPEN ORB - 145-2 Derrymoor Closet (Product No. 2215601ORB)"
    }
  ],
  "vendor_name": "Richelieu America Ltd",
  "invoice_date": "2026-02-16",
  "project_name": "145-2 Derrymoor Closet",
  "document_type": "invoice",
  "invoice_number": "P202933",
  "is_billable_invoice": true
}

Vendor match payload

{
  "resolver": {
    "reason": "The extracted vendor 'Richelieu America Ltd' is an exact match to the approved vendor 'Richelieu America Ltd', confirmed by the invoice issuer 'Richelieu Chicago, a division of Richelieu America Ltd'.",
    "matched": "true",
    "alias_id": "alias_f56725b597b942118c455f4a601e40bb",
    "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
    "confidence": 0.99,
    "category_count": 3,
    "suggested_alias": "Richelieu America Ltd",
    "category_options": [
      {
        "name": "Accessories",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (1).",
        "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
        "fully_qualified_name": "Building Materials:Accessories",
        "quickbooks_account_id": "103",
        "vendor_expense_category_id": "cmp1batgz000i13pfluyh5qes"
      },
      {
        "name": "Cabinet Materials",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (11).",
        "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
        "fully_qualified_name": "Building Materials:Cabinet Materials",
        "quickbooks_account_id": "105",
        "vendor_expense_category_id": "cmp1batjh000k13pfg260awt7"
      },
      {
        "name": "Tools",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (23).",
        "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
        "fully_qualified_name": "Building Materials:Tools",
        "quickbooks_account_id": "116",
        "vendor_expense_category_id": "cmp1batly000m13pffzwozqmk"
      }
    ],
    "canonical_vendor_name": "Richelieu America Ltd",
    "default_expense_account": "Fixtures & Finishes"
  },
  "alias_lookup": {
    "found": false,
    "vendor_name": "Richelieu America Ltd",
    "normalized_alias_key": "richelieu america ltd"
  },
  "category_selection": {
    "reason": "The line items are flange dowels (closed and open, oil-rubbed bronze finish) from Richelieu America Ltd, a hardware supplier. These are small hardware fittings/accessories used in closet construction, not primary cabinet materials or tools. Richelieu is well-known for cabinet and furniture hardware accessories, and dowel flanges are decorative/functional hardware accessories rather than structural cabinet materials. The 'Accessories' category best fits these small hardware components.",
    "confidence": 0.88,
    "category_name": "Accessories",
    "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "quickbooks_account_id": "103",
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  }
}

QB payload

{
  "bill_created": {
    "path": "resolver_success",
    "total": "19.25",
    "doc_number": "P202933",
    "vendor_ref": "89",
    "account_ref": "103",
    "quickbooks_bill_id": "251",
    "resolved_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17"
  },
  "attachment_uploaded": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "251"
  }
}

Raw payload

{
  "run_id": "run_791eba24deaa42f8a8542fcab3ef5104",
  "source": "make.com",
  "run_key": "05-11-2026-021",
  "make_trace_id": "make-20260511_162932_575",
  "source_file_name": "Richelieu P202933.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P202933.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpKg",
  "source_dropbox_rev": "016519171346a5a00000003549f4393",
  "source_content_hash": "36ea244aae92196907dae7c97f16e12b182860476d12cb87320723038de64215",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P202933.pdf",
  "processing_dropbox_rev": "01651917301f09600000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Richelieu P202933.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P202933.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P202933.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-003",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3402",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "531",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "source_file_name": "Richelieu P202933.pdf",
  "claude_message_id": "msg_01MViSqYhf5GG9uGqjNYVCZw"
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup did not match a portal vendor.

Payload

{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-11-2026-021-INV-003",
  "vendor_name": "Richelieu America Ltd",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "P202933",
  "category_options": [],
  "source_file_name": "Richelieu P202933.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "richelieu america ltd",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/11/2026

Event

RESOLVER COMPLETED

Message

Vendor resolver matched a portal vendor.

Payload

{
  "reason": "The extracted vendor 'Richelieu America Ltd' is an exact match to the approved vendor 'Richelieu America Ltd', confirmed by the invoice issuer 'Richelieu Chicago, a division of Richelieu America Ltd'.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": "alias_f56725b597b942118c455f4a601e40bb",
  "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
  "confidence": 0.99,
  "process_key": "05-11-2026-021-INV-003",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "category_count": 3,
  "suggested_alias": "Richelieu America Ltd",
  "category_options": [
    {
      "name": "Accessories",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (1).",
      "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
      "fully_qualified_name": "Building Materials:Accessories",
      "quickbooks_account_id": "103",
      "vendor_expense_category_id": "cmp1batgz000i13pfluyh5qes"
    },
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (11).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1batjh000k13pfg260awt7"
    },
    {
      "name": "Tools",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (23).",
      "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
      "fully_qualified_name": "Building Materials:Tools",
      "quickbooks_account_id": "116",
      "vendor_expense_category_id": "cmp1batly000m13pffzwozqmk"
    }
  ],
  "resolver_payload": {
    "reason": "The extracted vendor 'Richelieu America Ltd' is an exact match to the approved vendor 'Richelieu America Ltd', confirmed by the invoice issuer 'Richelieu Chicago, a division of Richelieu America Ltd'.",
    "matched": "true",
    "confidence": "0.99",
    "suggested_alias": "Richelieu America Ltd",
    "canonical_vendor_name": "Richelieu America Ltd",
    "default_expense_account": "Fixtures & Finishes"
  },
  "source_file_name": "Richelieu P202933.pdf",
  "canonical_vendor_name": "Richelieu America Ltd",
  "extracted_vendor_name": "Richelieu America Ltd"
}

Time

05/11/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "path": "resolver_portal_category_selection",
  "message": "Claude selected an expense category from allowed portal options after vendor resolver.",
  "process_key": "05-11-2026-021-INV-003",
  "vendor_name": "Richelieu America Ltd",
  "category_name": "Accessories",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "source_file_name": "Richelieu P202933.pdf",
  "selection_payload": {
    "reason": "The line items are flange dowels (closed and open, oil-rubbed bronze finish) from Richelieu America Ltd, a hardware supplier. These are small hardware fittings/accessories used in closet construction, not primary cabinet materials or tools. Richelieu is well-known for cabinet and furniture hardware accessories, and dowel flanges are decorative/functional hardware accessories rather than structural cabinet materials. The 'Accessories' category best fits these small hardware components.",
    "confidence": 0.88,
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  },
  "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
  "quickbooks_account_id": "103"
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "resolver_success",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-11-2026-021-INV-003",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "source_file_name": "Richelieu P202933.pdf",
  "quickbooks_bill_id": "251",
  "quickbooks_payload": {
    "path": "resolver_success",
    "total": "19.25",
    "doc_number": "P202933",
    "vendor_ref": "89",
    "account_ref": "103",
    "quickbooks_bill_id": "251"
  },
  "quickbooks_account_id": "103",
  "resolved_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "resolver_success",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-11-2026-021-INV-003",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "source_file_name": "Richelieu P202933.pdf",
  "attachment_payload": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "251"
  },
  "quickbooks_bill_id": "251"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "resolver_success",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-11-2026-021-INV-003",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_1477034d961d4439bbd921d78e45f219",
  "final_file_name": "RichelieuAmericaLtd_INV-P202933.pdf",
  "source_file_name": "Richelieu P202933.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/826glug3dkdx7qie5e0jb/RichelieuAmericaLtd_INV-P202933.pdf?rlkey=zmvlppysdhlrkrai48296qkar&dl=0",
  "quickbooks_bill_id": "251"
}