Invoice Record

05-11-2026-021-INV-012

Richelieu America Ltd

Back to vendor

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

P202932

Total

$116.52

Invoice data

Detected vendor: Richelieu America Ltd
Matched vendor: Richelieu America Ltd
Matched alias: Richelieu America Ltd
Category: Building Materials:Accessories
Category method: Claude category selection
Invoice date: 02/19/2026
Due date: 03/21/2026
Vendor terms: Net 30
Jkath terms: Net 30
QB Bill ID: 243

Category reason

The line item is a round rod (1215608ORB) from Richelieu America Ltd, a hardware and cabinet accessories supplier. A round closet rod is a hardware accessory component rather than a primary cabinet material or a tool. Richelieu is well known for supplying cabinet hardware and accessories, and a closet rod fits the 'Accessories' category (mapped from Building Materials:Accessories) more precisely than 'Cabinet Materials' (which typically covers panel goods, lumber, and structural cabinet components) or 'Tools'.

File result

Final file: Richelieu P202932_DUPLICATE-BILL.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-021-INV-012
Run ID: 05-11-2026-021
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Richelieu P202932.pdf

Stored payloads

Claude parse payload

{
  "tax": 8.76,
  "notes": "Invoice is from Richelieu Detroit, a division of Richelieu America Ltd. Branch/division suffix omitted from vendor_name. Customer order number is '145-2 DERRYMOOR CL'. Terms stated as N 30 (Net 30). Service charge of 2.00% per month on past due accounts. Federal Tax Number: 6962559.",
  "terms": "Net 30",
  "total": 116.52,
  "due_date": null,
  "shipping": 0,
  "subtotal": 107.76,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.97,
    "invoice_date": 0.99,
    "project_name": 0.97,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 3,
      "amount": 107.76,
      "unit_price": 35.92,
      "description": "ROUND.ROD 14G.1-5/16\"X8' ORB - 145-2 Derrymoor Closet (Product No: 1215608ORB)"
    }
  ],
  "vendor_name": "Richelieu America Ltd",
  "invoice_date": "2026-02-19",
  "project_name": "145-2 Derrymoor Closet",
  "document_type": "invoice",
  "invoice_number": "P202932",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_f56725b597b942118c455f4a601e40bb",
    "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
    "alias_name": "Richelieu America Ltd",
    "canonical_name": "Richelieu America Ltd",
    "category_count": 3,
    "category_options": [
      {
        "name": "Accessories",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (1).",
        "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
        "fully_qualified_name": "Building Materials:Accessories",
        "quickbooks_account_id": "103",
        "vendor_expense_category_id": "cmp1batgz000i13pfluyh5qes"
      },
      {
        "name": "Cabinet Materials",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (11).",
        "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
        "fully_qualified_name": "Building Materials:Cabinet Materials",
        "quickbooks_account_id": "105",
        "vendor_expense_category_id": "cmp1batjh000k13pfg260awt7"
      },
      {
        "name": "Tools",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (23).",
        "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
        "fully_qualified_name": "Building Materials:Tools",
        "quickbooks_account_id": "116",
        "vendor_expense_category_id": "cmp1batly000m13pffzwozqmk"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "richelieu america ltd",
    "quickbooks_vendor_id": "89",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "The line item is a round rod (1215608ORB) from Richelieu America Ltd, a hardware and cabinet accessories supplier. A round closet rod is a hardware accessory component rather than a primary cabinet material or a tool. Richelieu is well known for supplying cabinet hardware and accessories, and a closet rod fits the 'Accessories' category (mapped from Building Materials:Accessories) more precisely than 'Cabinet Materials' (which typically covers panel goods, lumber, and structural cabinet components) or 'Tools'.",
    "confidence": 0.82,
    "category_name": "Accessories",
    "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "quickbooks_account_id": "103",
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "89",
    "quickbooks_account_id": "103",
    "existing_quickbooks_bill_id": "243"
  },
  "duplicate_bill": {
    "path": "multi_category_direct_duplicate",
    "invoice_number": "P202932",
    "existing_quickbooks_bill_id": "243"
  }
}

Raw payload

{
  "run_id": "run_791eba24deaa42f8a8542fcab3ef5104",
  "source": "make.com",
  "run_key": "05-11-2026-021",
  "make_trace_id": "make-20260511_162932_575",
  "source_file_name": "Richelieu P202932.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P202932.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpJw",
  "source_dropbox_rev": "0165191715fac5100000003549f4393",
  "source_content_hash": "b38885b3ede8c4efeec646546d0188acddab38462f7ed11ce6ffcaef24a8a01d",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P202932.pdf",
  "processing_dropbox_rev": "01651917b5c4df900000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Richelieu P202932.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Richelieu P202932.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Richelieu P202932.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-021-INV-012",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3363",
  "make_trace_id": "make-20260511_162932_575",
  "output_tokens": "403",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "source_file_name": "Richelieu P202932.pdf",
  "claude_message_id": "msg_01WY79rQGibzozVJyBXXn4jy"
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_f56725b597b942118c455f4a601e40bb",
  "vendor_id": "vend_42ffe59420044a478769ff2b1ae5f2e0",
  "process_key": "05-11-2026-021-INV-012",
  "vendor_name": "Richelieu America Ltd",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "canonical_name": "Richelieu America Ltd",
  "category_count": 3,
  "invoice_number": "P202932",
  "category_options": [
    {
      "name": "Accessories",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (1).",
      "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
      "fully_qualified_name": "Building Materials:Accessories",
      "quickbooks_account_id": "103",
      "vendor_expense_category_id": "cmp1batgz000i13pfluyh5qes"
    },
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (11).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1batjh000k13pfg260awt7"
    },
    {
      "name": "Tools",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Tools (23).",
      "expense_category_id": "cat_b6774fca4dc2443c919a6c6a3e2bfadc",
      "fully_qualified_name": "Building Materials:Tools",
      "quickbooks_account_id": "116",
      "vendor_expense_category_id": "cmp1batly000m13pffzwozqmk"
    }
  ],
  "source_file_name": "Richelieu P202932.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "richelieu america ltd",
  "quickbooks_vendor_id": "89",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/11/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-11-2026-021-INV-012",
  "vendor_name": "Richelieu America Ltd",
  "category_name": "Accessories",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "source_file_name": "Richelieu P202932.pdf",
  "selection_payload": {
    "reason": "The line item is a round rod (1215608ORB) from Richelieu America Ltd, a hardware and cabinet accessories supplier. A round closet rod is a hardware accessory component rather than a primary cabinet material or a tool. Richelieu is well known for supplying cabinet hardware and accessories, and a closet rod fits the 'Accessories' category (mapped from Building Materials:Accessories) more precisely than 'Cabinet Materials' (which typically covers panel goods, lumber, and structural cabinet components) or 'Tools'.",
    "confidence": 0.82,
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  },
  "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
  "quickbooks_account_id": "103"
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-021-INV-012",
  "vendor_name": "Richelieu America Ltd",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "invoice_number": "P202932",
  "source_file_name": "Richelieu P202932.pdf",
  "quickbooks_vendor_id": "89",
  "quickbooks_account_id": "103",
  "existing_quickbooks_bill_id": "243"
}

Time

05/11/2026

Event

DUPLICATE FOUND

Message

Duplicate QuickBooks Bill found.

Payload

{
  "path": "multi_category_direct_duplicate",
  "message": "Duplicate QuickBooks Bill found; no new Bill was created.",
  "process_key": "05-11-2026-021-INV-012",
  "make_trace_id": "make-20260511_162932_575",
  "bill_import_id": "bill_d9b3685e741d43128e77f3fb14cce122",
  "final_file_name": "Richelieu P202932_DUPLICATE-BILL.pdf",
  "source_file_name": "Richelieu P202932.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/fwx3nlxam2l8hsj4rrq5e/Richelieu-P202932_DUPLICATE-BILL.pdf?rlkey=2nxg5v9u8t7lojoa2e5soi8fr&dl=0",
  "quickbooks_payload": {
    "path": "multi_category_direct_duplicate",
    "invoice_number": "P202932",
    "existing_quickbooks_bill_id": "243"
  },
  "existing_quickbooks_bill_id": "243"
}