Invoice Record

05-11-2026-022-INV-002

Back to bill imports

Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

9800

Total

$656.00

Invoice data

Detected vendor: The Brands at Rabbit Creek
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 10/30/2024
Due date: 11/29/2024
Vendor terms: 50% down, 50% at delivery
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Invoice_9800_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-022-INV-002
Run ID: 05-11-2026-022
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice_9800_from_The_Brands_at_Rabbit_Creek.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice date of 10/30/2024 is clearly printed; this predates the 2026 processing year but appears to be a legitimate older invoice submitted for payment. No tax or shipping charges present. Terms specify 50% down and 50% at delivery; full invoice total of $656.00 is shown with no partial payment recorded.",
  "terms": "50% down, 50% at delivery",
  "total": 656,
  "due_date": "2024-12-30",
  "shipping": 0,
  "subtotal": 656,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 2,
      "amount": 568,
      "unit_price": 284,
      "description": "KS 4071G-L, Walker Medium Flush Mount in Gild with Cream Linen - HOT ORDER PLEASE RUSH"
    },
    {
      "qty": 8,
      "amount": 88,
      "unit_price": 11,
      "description": "Bulbs, 40 Watt White LED Equiv. A E26 - 2700k, Dimmable"
    }
  ],
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2024-10-30",
  "project_name": "Rush order from Miranda",
  "document_type": "invoice",
  "invoice_number": "9800",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_c857eab8f14d4b83b878c4718489256e",
  "source": "make.com",
  "run_key": "05-11-2026-022",
  "make_trace_id": "make-20260511_163526_028",
  "source_file_name": "Invoice_9800_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_9800_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj6w",
  "source_dropbox_rev": "0165191860995a800000003549f4393",
  "source_content_hash": "dee5e653e8036cd5d901a666bc2f2a1036ef5ce9abfb6b8046c8870f7cd67418",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_9800_from_The_Brands_at_Rabbit_Creek.pdf",
  "processing_dropbox_rev": "01651918732bf5a00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_9800_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_9800_from_The_Brands_at_Rabbit_Creek.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_9800_from_The_Brands_at_Rabbit_Creek.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-022-INV-002",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3209",
  "make_trace_id": "make-20260511_163526_028",
  "output_tokens": "453",
  "bill_import_id": "bill_a710e74fee8d467598d38d6fbe1a5f58",
  "source_file_name": "Invoice_9800_from_The_Brands_at_Rabbit_Creek.pdf",
  "claude_message_id": "msg_0145UP36JWwA2xwN47tMxWtG"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "656",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-022-INV-002",
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2024-10-30",
  "make_trace_id": "make-20260511_163526_028",
  "bill_import_id": "bill_a710e74fee8d467598d38d6fbe1a5f58",
  "invoice_number": "9800",
  "final_file_name": "Invoice_9800_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice_9800_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "source_file_name": "Invoice_9800_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_9800_from_The_Brands_at_Rabbit_Creek.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ner2n6o5hfov9j8zksb9o/Invoice_9800_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf?rlkey=h1dtj3ee1gda6ibin9b5avba9&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_9800_from_The_Brands_at_Rabbit_Creek.pdf"
}