Invoice Record

05-11-2026-022-INV-003

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

18067

Total

$28.00

Invoice data

Detected vendor: Ophoven Saw Service, LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 09/17/2024
Due date: 10/17/2024
Vendor terms: Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Invoice_18067_from_Ophoven_Saw_Service_LLC_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-022-INV-003
Run ID: 05-11-2026-022
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice_18067_from_Ophoven_Saw_Service_LLC.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice date is 09/17/2024. Processing year is 2026, but this invoice is clearly printed with a 2024 date; no handwriting ambiguity. The date is accepted as 2024. No project name stated on the invoice. Ship-to address differs from bill-to address (Mendota Heights vs Minneapolis).",
  "terms": "Net 30",
  "total": 28,
  "due_date": "2024-10-17",
  "shipping": 0,
  "subtotal": 28,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 0.85,
    "project_name": 0,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 15.2,
      "unit_price": 15.2,
      "description": "sharpen 10\" x 60t AB CT blade"
    },
    {
      "qty": 1,
      "amount": 12.8,
      "unit_price": 12.8,
      "description": "sharpen 10\" x 30t TC CT blade"
    }
  ],
  "vendor_name": "Ophoven Saw Service, LLC",
  "invoice_date": "2024-09-17",
  "project_name": null,
  "document_type": "invoice",
  "invoice_number": "18067",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_c857eab8f14d4b83b878c4718489256e",
  "source": "make.com",
  "run_key": "05-11-2026-022",
  "make_trace_id": "make-20260511_163526_028",
  "source_file_name": "Invoice_18067_from_Ophoven_Saw_Service_LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_18067_from_Ophoven_Saw_Service_LLC.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj7A",
  "source_dropbox_rev": "0165191860b89c500000003549f4393",
  "source_content_hash": "2148386973d29d9834ff8887ead473ffab803dda5165a28e341d4b426e3ee2c7",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_18067_from_Ophoven_Saw_Service_LLC.pdf",
  "processing_dropbox_rev": "016519187f1f89d00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_18067_from_Ophoven_Saw_Service_LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_18067_from_Ophoven_Saw_Service_LLC.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_18067_from_Ophoven_Saw_Service_LLC.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-022-INV-003",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3121",
  "make_trace_id": "make-20260511_163526_028",
  "output_tokens": "390",
  "bill_import_id": "bill_37872bf51b044ad591bb528ae235a2e2",
  "source_file_name": "Invoice_18067_from_Ophoven_Saw_Service_LLC.pdf",
  "claude_message_id": "msg_012BKhj6fXTef8Pt7ijZiA1Y"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "28",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-022-INV-003",
  "vendor_name": "Ophoven Saw Service, LLC",
  "invoice_date": "2024-09-17",
  "make_trace_id": "make-20260511_163526_028",
  "bill_import_id": "bill_37872bf51b044ad591bb528ae235a2e2",
  "invoice_number": "18067",
  "final_file_name": "Invoice_18067_from_Ophoven_Saw_Service_LLC_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice_18067_from_Ophoven_Saw_Service_LLC_VALIDATION-FAILED.pdf",
  "source_file_name": "Invoice_18067_from_Ophoven_Saw_Service_LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_18067_from_Ophoven_Saw_Service_LLC.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/w0pos9j6u0fq68t4cuf0j/Invoice_18067_from_Ophoven_Saw_Service_LLC_VALIDATION-FAILED.pdf?rlkey=0wm1u8iu4tpkvoihjwi9rghy5&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_18067_from_Ophoven_Saw_Service_LLC.pdf"
}