Invoice Record
05-11-2026-022-INV-004
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
2412-944450
Total
$617.72
Invoice data
- Detected vendor
- Dakota County Lumber
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 12/27/2024
- Due date
- 01/26/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-022-INV-004
- Run ID
- 05-11-2026-022
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Dakota Cty Lumber 2412-944450.pdf
Stored payloads
Claude parse payload
{
"tax": 46.52,
"notes": "Invoice is marked 'CUSTOMER COPY'. Payment method is 'Charge to Acct' for $617.72, indicating it is an unpaid charge to account and should be treated as a billable vendor invoice. The referenced order number is 2412-944177 (distinct from invoice number 2412-944450). Ship-to job site is 8701 Bentwood Dr, Eden Prairie MN 55344; project name inferred as 'Bentwood' from the account/job field (Job: 36, Account: 534) and ship-to address. Delivery charge is included in subtotal and line_items; shipping field set to 0 to avoid double-counting. Tax rate shown as 8.525% on 11 taxable items.",
"terms": "Net 30",
"total": 617.72,
"due_date": null,
"shipping": 0,
"subtotal": 571.2,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.9,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 545.7,
"unit_price": 545.7,
"description": "5/0X6/8 PRIMED SOLID CORE FLUSH DOUBLE DOOR, MAG CATCHES, PRIMED 4-9/16\" K.D. JAMBS, SATIN NICKEL HINGES (Item: SO944177-000, Order: 2412-944177, BAYER PO.509971AR, Staging: D4-62 2-SLABS 1-BOX BLACK SHELF 1-BOX)"
},
{
"qty": 1,
"amount": 25,
"unit_price": 25,
"description": "DELIVERY TRIP CHARGE"
},
{
"qty": null,
"amount": 0.5,
"unit_price": null,
"description": "ROAD IMPROVEMENT & FOOD DEL. FEE (Adjustment)"
}
],
"vendor_name": "Dakota County Lumber",
"invoice_date": "2024-12-27",
"project_name": "Bentwood",
"document_type": "invoice",
"invoice_number": "2412-944450",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_c857eab8f14d4b83b878c4718489256e",
"source": "make.com",
"run_key": "05-11-2026-022",
"make_trace_id": "make-20260511_163526_028",
"source_file_name": "Dakota Cty Lumber 2412-944450.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2412-944450.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj7Q",
"source_dropbox_rev": "0165191860d5c5100000003549f4393",
"source_content_hash": "756d3eec2054cbbd5fca7adf6af7fad6c8b3b8cd9cd15e6eeda091715b387506",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2412-944450.pdf",
"processing_dropbox_rev": "01651918898b3a600000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Dakota Cty Lumber 2412-944450.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2412-944450.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2412-944450.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-022-INV-004",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3433",
"make_trace_id": "make-20260511_163526_028",
"output_tokens": "647",
"bill_import_id": "bill_732d45d1ac9e4a01afaabfaef526854e",
"source_file_name": "Dakota Cty Lumber 2412-944450.pdf",
"claude_message_id": "msg_01DFp2H6Tk2Y8n4MyeByxqFL"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "617.72",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-022-INV-004",
"vendor_name": "Dakota County Lumber",
"invoice_date": "2024-12-27",
"make_trace_id": "make-20260511_163526_028",
"bill_import_id": "bill_732d45d1ac9e4a01afaabfaef526854e",
"invoice_number": "2412-944450",
"final_file_name": "Dakota Cty Lumber 2412-944450_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Dakota Cty Lumber 2412-944450_VALIDATION-FAILED.pdf",
"source_file_name": "Dakota Cty Lumber 2412-944450.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2412-944450.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/xpvyyvxpueaqxa7mpmoov/Dakota-Cty-Lumber-2412-944450_VALIDATION-FAILED.pdf?rlkey=1v5i4mgqjl57ohmzokqpb00f1&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2412-944450.pdf"
}