Invoice Record

05-11-2026-022-INV-004

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

2412-944450

Total

$617.72

Invoice data

Detected vendor: Dakota County Lumber
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 12/27/2024
Due date: 01/26/2025
Vendor terms: Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Dakota Cty Lumber 2412-944450_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-022-INV-004
Run ID: 05-11-2026-022
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Dakota Cty Lumber 2412-944450.pdf

Stored payloads

Claude parse payload

{
  "tax": 46.52,
  "notes": "Invoice is marked 'CUSTOMER COPY'. Payment method is 'Charge to Acct' for $617.72, indicating it is an unpaid charge to account and should be treated as a billable vendor invoice. The referenced order number is 2412-944177 (distinct from invoice number 2412-944450). Ship-to job site is 8701 Bentwood Dr, Eden Prairie MN 55344; project name inferred as 'Bentwood' from the account/job field (Job: 36, Account: 534) and ship-to address. Delivery charge is included in subtotal and line_items; shipping field set to 0 to avoid double-counting. Tax rate shown as 8.525% on 11 taxable items.",
  "terms": "Net 30",
  "total": 617.72,
  "due_date": null,
  "shipping": 0,
  "subtotal": 571.2,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.9,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 545.7,
      "unit_price": 545.7,
      "description": "5/0X6/8 PRIMED SOLID CORE FLUSH DOUBLE DOOR, MAG CATCHES, PRIMED 4-9/16\" K.D. JAMBS, SATIN NICKEL HINGES (Item: SO944177-000, Order: 2412-944177, BAYER PO.509971AR, Staging: D4-62 2-SLABS 1-BOX BLACK SHELF 1-BOX)"
    },
    {
      "qty": 1,
      "amount": 25,
      "unit_price": 25,
      "description": "DELIVERY TRIP CHARGE"
    },
    {
      "qty": null,
      "amount": 0.5,
      "unit_price": null,
      "description": "ROAD IMPROVEMENT & FOOD DEL. FEE (Adjustment)"
    }
  ],
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2024-12-27",
  "project_name": "Bentwood",
  "document_type": "invoice",
  "invoice_number": "2412-944450",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_c857eab8f14d4b83b878c4718489256e",
  "source": "make.com",
  "run_key": "05-11-2026-022",
  "make_trace_id": "make-20260511_163526_028",
  "source_file_name": "Dakota Cty Lumber 2412-944450.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2412-944450.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj7Q",
  "source_dropbox_rev": "0165191860d5c5100000003549f4393",
  "source_content_hash": "756d3eec2054cbbd5fca7adf6af7fad6c8b3b8cd9cd15e6eeda091715b387506",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2412-944450.pdf",
  "processing_dropbox_rev": "01651918898b3a600000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Dakota Cty Lumber 2412-944450.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2412-944450.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2412-944450.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-022-INV-004",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3433",
  "make_trace_id": "make-20260511_163526_028",
  "output_tokens": "647",
  "bill_import_id": "bill_732d45d1ac9e4a01afaabfaef526854e",
  "source_file_name": "Dakota Cty Lumber 2412-944450.pdf",
  "claude_message_id": "msg_01DFp2H6Tk2Y8n4MyeByxqFL"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "617.72",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-022-INV-004",
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2024-12-27",
  "make_trace_id": "make-20260511_163526_028",
  "bill_import_id": "bill_732d45d1ac9e4a01afaabfaef526854e",
  "invoice_number": "2412-944450",
  "final_file_name": "Dakota Cty Lumber 2412-944450_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Dakota Cty Lumber 2412-944450_VALIDATION-FAILED.pdf",
  "source_file_name": "Dakota Cty Lumber 2412-944450.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2412-944450.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/xpvyyvxpueaqxa7mpmoov/Dakota-Cty-Lumber-2412-944450_VALIDATION-FAILED.pdf?rlkey=1v5i4mgqjl57ohmzokqpb00f1&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2412-944450.pdf"
}